Purchasing Supervisor
Lyceum of the Philippines University Davao
Total years of experience :6 years, 2 Months
Purchase Request in charge
Canvassing and Bidding officer
Purchase Order Creation
Communicate Suppliers
Follow up Orders
Receiving orders
Motoring and Documentations
PO creation
Follow up orders
Receiving orders
Storing and warehousing
Issuance of materials
Monitoring and keeping records
• Ensure all inventory and stock management systems are maintained accurately, within the agreed parameters and in a timely manner.
• Responsibility for purchasing and the “in-stock” levels within the agreed inventory parameters.
• Purchase inventory within the agreed budgets.
• Immediately alert the Retail Manager and Pharmacy Manager when a budget is exceeded.
• Maintain a process for returns. Manage a defined area in the storeroom for returns/credits. This area will include out of dates, damaged and un-saleable goods.
• Maintain harmonious working relationship with Suppliers/Vendors within the buying parameters set by the business.
• Oversee and assume responsibility for the POS system and the Electronic Ordering Systems.
• Observe the correct buying protocols.
• Observe correct stock receiving protocols.
• Complete all necessary stock takes.
• Maintain the storeroom and the allocation of space for stock. Ensure the storeroom meets OHS regulations.
• Control all aspects of project documentation on multiple simultaneous projects, utilizing various control methods/systems.
• Prepare, operate and update Document Control Procedures in line with the Company’s Document Management System.
• Ensure proper document control support is given to each project.
• Produce and maintain Document Progress Reports to Project Managers.
• Ensure all documentation provided is as per Client quality formatting requirements. Formatting may include correcting templates, fonts and style, pagination and numbering and other activities that may be required to achieve a client’s documentation requirements.
• Create Document Control and correspondence folders for individual projects.
• Work in strict co-operation with the Project Manager to ensure project progress status integration.
• Ensure all templates used with the department conform to the Company standard.
• Ad hoc duties as required to assist the project team