Document Controller Supervisor / Secretary
Boom Construction Company
Total years of experience :16 years, 8 Months
Job Descriptions:
• Reporting directly to the Manager.
• Arranging the schedule and meeting of the Manager.
• Making correspondence, receiving and sending email to the concerned personnel.
• Uploading, monitoring and organizing of documents to be easily accessible in every Department.
• Provides full Secretarial support to the Department Team to ensure the smooth running of the Project operations.
• Preparing Submittal documents as required by the Consultant/Client.
• Coordinating with the Consultant/Client.
• Receiving and distributing the Submittals’ status from the Client to the concerned personnel.
• Responsible for typing, printing, filing, copying and scanning of documents.
• Organizing and supervising office’s environment/activity.
• Responsible for the petty cash and preparing its summary for liquidation.
• Keeping stock of stationery supplies for the Project.
• Performing other duties as assigned/needed.
• Reporting directly to the General and Admin Managers.
• Arranging the schedule and meetings of the Managers.
• Responsible for making business correspondence, checking email and forwarding to the concerned person, typing, printing, filing, copying and scanning of documents.
• Recording incoming and outgoing correspondences using certain System.
• Preparing Submittal documents and coordinating with the Consultant/Client regarding the status of the former.
• Receiving and distributing the Submittals’ status from the Client to the concerned personnel.
• Taking up Minutes of Meeting during Management’s meeting.
• Provides full Secretarial support to the department team to ensure the smooth running of daily work activities.
• Helping or assisting Technical Department regarding the preparation of Technical and Commercial Offers.
• Maintaining files, file room, and records organized and available as necessary.
• Requesting stock of stationery supplies for the Department.
• Performing other duties as assigned/needed.
Job Descriptions:
• Reporting directly to the General Manager.
• Arranging the schedule and meeting of the Manager.
• Responsible for making business correspondence and reports.
• Maintains files, file room, and records organized and available as necessary.
• Responsible for making requisition/inquiry, technical quotation, price quotation and proforma invoice.
• Assisting in doing logistics works such as sending shipment to the Client and preparing important documents such as commercial invoice, packing list, applying for certificate of compliance and other related documents for the shipment.
• Communicating with the clients and suppliers and following up shipment and other status concerning the ordered materials.
• Preparing Technical and Commercial Offers to the Client.
• Requesting stock of stationery supplies for the Department.
• Performing other duties as assigned/needed.
Job Descriptions:
• Responsible for making business correspondences
• Responsible for taking up Minutes of Meeting (MOM)
• Answering phone calls and distributing them to the concerned persons
• Responsible for typing, filing, copying, and/or emailing documents
• In-charge of making Payment Plan and Reservation Form for the Client
• Responsible for ordering office supplies
• Responsible in issuing petty cash for everyday expenses
• Assisting in the preparation of cheque, payment voucher, receipt voucher and some accounting reports
• Ensuring that all works are carried out in a safe and efficient manner
• Performing other duties as assigned/needed
Job Descriptions:
• Keeping records of financial transactions for Establishment
• Reconciling and balancing accounts and responsible for payroll preparation
• Computing, typing, and mailing monthly statements to the customers
• Responsible for typing, printing, filing, copying, and scanning documents
• Making monthly report regarding microfinance transactions
• Maintaining positive attitudes with the team/unit
• Maintaining good public relations
• Performing other duties as assigned/needed