Ishaque Ismail

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Responsible for maintaining office records by keeping an p-to-date filling system
• Handle sensitive information in a confidential manner
• Providing real-time scheduling support by booking appointments and preventing conflicts
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Assist colleagues whenever necessary
• Maintained and processed invoices
• Financial data entry to the system in order to keep accurate book keeping
• Receive, sort and distribute the mail
• Prepare month end closing to ensure all management reports are submitted in timely and accurate manner
• Manage staff appointments
• Oversee and supervise the work of junior staff
• Monitor and control the budget expenditure and provide regular reports to ensure the expenses are in line with the budget
• Greet and assist visitors to the office
• Maintain up-to-date employee holiday records
• Coordinate repairs to office equipment
• Screening phone calls and routing callers to the appropriate party
• Preparation of daily cash activity report
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations
• Solve Employee complaints
• Analyze invoices to ensure correct products/services were received at expected cost
• Write letters and emails on behalf of other office staff
• Photocopy and print out documents on behalf of other colleagues
• Cover the reception desk when required
• Performs related duties as required