Executive Secretary
albaraka document clearing company
Total years of experience :7 years, 11 Months
Tasks of correspondence, coordination of dates, establishment of companies and clearance of transactions
The most important duties and tasks performed by the secretary
First - mail processing
Receives daily mail
Daily mail runs
The mail is displayed to the manager
Mail is directed by specialization
The inbox is important
Mail is distributed to the relevant sections
Save sent mail to save
Outbox saves an image from the Outbox
Sending outgoing mail
II. Addressing telephone communications
A directory of addresses and phones
Receiving incoming phone calls
Know the caller and the purpose of the call
The contact shall be contacted by the competent authority
The required communications are required for the manager
Calls in the absence of the manager
Preparation of correspondence:
Edit written material
Edit Article
Exporting outgoing mail
Copies of documents and documents required
Design the required forms of work
Organizing meetings:
Book a conference room
Invite the participants
The meeting room will be closed
The members participating in the meeting will be removed
.Did notes at the meeting
The minutes of the meeting shall be prepared
The minutes of the meeting shall be distributed.
V. Organization of the director's direct appointments:
Record visitor data
The agenda is presented to the manager
The required data are processed
.Sasa - Direct Visitor Reception Manager:
Receives visitors
Take the appropriate action according to the purpose of the visit
It welcomes senior guests
Travel Arrange:
Collect travel data
Reservations will be made and followed up
Training in methods of soil and corneal examination and various methods of analysis
Training in the Department of Health and Environmental Safety and Safety knowledge of oil installations and workers in the field of oil and water analysis and treatment
Training on geophysical devices and knowledge of devices and their use to search for water, minerals and petroleum
Executive Secretary
Faculty of Science majors in geology and chemistry