Buyer
Qatar Steel
Total years of experience :13 years, 5 Months
Constantly scouting the market for new potential suppliers and conducting trial orders to evaluate their performance.
Search market for latest materials, equipment & techniques which are used globally.
Develop expertise in various commodities/services. Keep abreast with market conditions that may affect services/price of materials.
Proactive and close interact with end-users to strategize/plan on procurement requirements at tender plan stage.
Verify of purchase requests w.r.t. description, drawings, catalogues, UOM, quantities, need by date, urgency, budget and clarify with the concerned department in case of any discrepancy.
Issue RFQ & limited tender to short listed supplier / advertise public tenders in newspapers.
Distribute offers, discuss with concerned department for clarification/recommendation & verify of technical evaluation report.
Prepare commercial evaluation for technically accepted offers.
Arrange for management approvals with proper justification of selection of suppliers to release orders / contracts.
Negotiate with suppliers on price and terms and conditions basis to ensure best purchasing value and payment terms.
Release of purchase orders / contracts/ long term contracts (Blanket Purchase Agreement “BPA” & Contract Purchase Agreement “CPA”).
Follow up for material readiness date and expedite urgent shipments to be delivered on or before promised date.
Identify any potential issues that could impact procurement schedule, and highlight to users with proposed remedial solutions.
Check for volumetric weight and urgency of required materials in order to decide mode of transportation and instruct supplier accordingly.
Coordinate with insurance section to ensure that all shipments and cargos are properly covered.
Check & follow for correct original shipping documents.
Liaise with clearance section to ensure smooth custom clearance.
Track status report of open purchase orders and follow for undelivered materials.
Prepare periodic required statistics reports to facilitate decision making process.
Coordinate with finance division to remit any outstanding payments.
Attend monthly meetings with concerned departments to ensure that planned and actual procurement activities meet the needs of the production process on and ongoing basis.
Arrange and follow for claims against suppliers in case of demurrages, damaged goods or any discrepancies of material in order to ensure that costs are reclaimed.
Monitor and evaluate current vendors performance in line with organizational requirements in order to support the integrity of the current and future material procurement process.
Visit current and potential suppliers in order to assess supplier capability.
Build and maintain a strong relationship with our user department & suppliers in order to support efficiency and effectiveness of procurement process.
Continuously seek for cost saving opportunities in line with best quality and best delivery time.
Develop policy/ procedures to achieve best practice under management directive.
Develop and monitor KPI.
Perform general procurement function involving tendering, evaluation, award recommendation, negotiation & preparation of contractual documents (Standard Purchase orders & long term contracts as Blanket Purchase Agreement / Contract Purchase Agreement).
Issue addendums, amendments & order variations to be considered as complementary part of contracts.
Review all required insurance policies according to the nature of work.
Follow up for receiving service at right time in order to meet our requirements.
Coordinate with finance department to follow contractor’s payment against received services.
Check for delivery note and ensure that there is no discrepancy for received service.
Investigate for all claims whether for or against Qatar Steel.
Make arrangement for claims against Contractors in order to ensure that costs are reclaimed.
Search for new contractors and coordinate with end user to evaluate current and new contractors performance against provided services.
Coordinate with user department and contractors to check and solve any breach of contract or any specific contractual problem during execution of work.
Develop and maintain proper communication channel with contractors.
Coordinate with HSE Dept. to monitor contractor performance with regard to health and safety environmental issues
closely with planning department to help achieving the preset production
plan.
Good technical knowledge of various manufacturing processes.
Search for approved international suppliers based on price, quality, selection,
service, support, availability, reliability, production and distribution capabilities,
and the supplier's reputation and history.
Evaluate new vendors performance.
Calculate international freight charges to determine whether the purchase of the
materials or equipment is economically feasible.
Prepare price comparisons to ensure compliance with the agreed upon contract
price.
Analyze price proposals and other data and information to determine reasonable
prices.
Negotiate with international suppliers to achieve best material price offer, best
service and best payment terms.
Prepare foreign purchase orders, solicit bid proposals and reviews requisitions for
materials or merchandise.
Issue purchase order as requested ensuring on time delivery of the required
quantities.
Review and follows up on all foreign purchase orders requested by all concerned
parties/departments.
Experience in banking procedures for importing process.
Monitor shipments to ensure that goods come in on time, and in case of problems
trace shipments and follows up undelivered goods.
Experience in international purchasing & custom clearance procedures.
Issue purchase report reflecting the status of purchase orders even they are opened
or closed ones.
Supply Research and Development department with newly discovered or invented
materials, chemicals and manufacturing techniques used globally.