Office | Administration Manager
Lifescan (previously owned by Johnson & Johnson until it became standalone company in 2019)
Total years of experience :17 years, 2 Months
• Strategically managed operational expenditures, achieving significant reductions of 5% - 15% through rigorous budget planning, cost control, contract negotiation, streamlined purchase processes, and precise financial management, showcasing exceptional procurement acumen.
• Managed procurement system enhancements and facilitated office transitions, leveraging strong project management and analytical skills to handle all aspects of planning, budgeting, and execution.
• Oversaw and managed the daily office operations, workspace management, and directed facility maintenance with a steadfast commitment to fostering a safe, clean, and efficient work environment; coordinated prompt repairs and routine upkeep, achieving impeccable 100% compliance with fire safety and health & safety regulations. Upheld the highest standards in workplace security while meticulously overseeing facility leases and ensuring strict legal compliance.
• Managed IT systems, adeptly reporting and resolving IT-related issues to ensure seamless technological operations.
• Fostered collaborative partnerships with building management, vendors, and government agencies, enhancing organizational success.
• Administered comprehensive HR responsibilities, including benefits administration, recruitment, and payroll coordination, while facilitating employee on-boarding/off-boarding and nurturing a positive company culture.
• Delivered high-level administrative and project management support to executives, optimizing intricate scheduling and travel coordination.
• Led the planning and execution of corporate events, ensuring memorable experiences and demonstrating financial and organizational expertise in event budgeting and logistics.
• Spearheaded internal and external communication strategies, ensuring consistent and effective information flow between departments, stakeholders, and clients, which enhanced organizational transparency and collaboration.
Business Support (May 2016 - Sep 2019)
• Delivered exceptional business support to MD/GM and department heads, managed executive schedules, coordinated travel logistics, maintained organized filing systems, and led successful corporate events with a total budget of AED 2M, consistently delivering events within budget with a 10%-20% margin and a 95% attendee satisfaction rate. Played a key role in on-boarding/off-boarding, and cross-departmental projects, ensuring optimal daily operations and strategic alignment with global initiatives.
Executive Assistant (Aug 2012 - May 2016)
• Provided executive-level administrative and project management support by streamlining complex scheduling, preparing comprehensive travel itineraries,
managing Healthcare Compliance events with meticulous post-event
coordination, and maintaining effective global communication channels.
Demonstrated adaptability and collaboration in cross-departmental projects,
contributing strategically to organizational objectives, and supporting global
leaders.
• Provided high-level administrative support, managing schedules, communications, and various tasks to ensure the smooth operation of an executives responsibilities.
• Streamlined daily operations, developed and implemented standardized policies, managed financials to maximize revenue and minimize expenses, cultivated strong client relationships, negotiated leases, and resolved inquiries. Promoted continuous improvement through effective staff management and performance evaluations, ensured smooth office functionality via strategic procurement and cost management, achieved an 80%-90% occupancy rate in office leasing, and led a rigorous internal audit with zero findings, ensuring the highest standards of compliance and operational efficiency.
• Delivered comprehensive sales and executive assistance, enhancing operational efficiency and productivity.
• Provided comprehensive support and precise database management, while crafting effective exhibition proposals to enhance office efficiency and event success.