Admin - Operation Department
Oceanic Marine Contractors
Total years of experience :17 years, 3 Months
Assist operations staff with administrative duties as requested
Handles rotation for offshore field engineers
Provide administrative support to ensure that municipal operations are maintained in an effective, up to date and accurate manner
Oversee database management for quality assurance
Assist with completion of necessary statistical reports as requested
Produce reports as requested
Maintain appropriate interpersonal relationships with employees
Other duties as assigned by Operations Director / Sr. Operations Engineer
Assist HR department in their administration, when required.
MAG Group of Companies (November 2006 - Present)
MAG Lubricants
Secretary/Data Encoder
MAG Me Property Solution Dubai, UAE
Sales Coordinator / Personal Assistant
MAG Head Office
Assistant (Purchasing Dept.) /Receptionist
Role included
• Successfully coordinating all office correspondence and communication
• Maintaining diaries and schedules as well as supporting Meetings with presentations and preparations
• Costumer Service activities such as maintaining the costumer database and necessary follow ups on purchases and costumer satisfaction
• Coordinating and complete all post sales activities such as drafting MOU's and payment follow up • Maintaining Diaries of the Senior Management as well as making necessary arrangements for business trips
• Filing of all related documents
• Coordinating all office related enquiries as central point of contact
cont'd.
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FALCOR Engineering & Contracting Services (Feb 2010 - Present)
Executive Secretary / Management Assistant
Role included
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Preserves management's time and promotes the corporate image by representing the management internally and externally.
• Maintains management's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Represents the executive by attending meetings in the executive's absence; speaking for the executive
• Maintains customer confidence and protects operations by keeping information confidential.
cont'd.
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• Secures information by completing data base backups.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Represents the management by welcoming visitors, reviewing correspondence; arranging company dinners and other corporate functions; answering questions and meeting requests directed to the management.
• Arranges corporate travel and meetings by developing itineraries and agendas; scheduling the corporate jet; booking other transportation; arranging lodging and meeting accommodations.
Emirates Trans Hotel Requisites and Trading Co. Ajman, UAE
Personal Assistant / Purchasing Officer (April 2006 - September 2006)
Role included: • Reducing costs to the best price on the market (as per market study)
• Valuating suppliers
• Handling all Supply related enquiries
• Finalizing Purchase Orders from Quotation, issuing LPO's and Couriering to destination
• Monitoring and ensuring all related Payments
Graduate - Bachelor of Science in Commerce major in Marketing Foundation University Dumaguete City, Negros Oriental Philippines
