Document Controller Cum General Admin. Officer
Huta Marine Works Ltd.
Total years of experience :20 years, 11 Months
Carry out various functions related to project document receiving & transmittal, safekeeping and maintenance of project document archives, document imaging, document reproduction and distribution. manage daily uploading and downloading of correspondence, drawings, transmittal and other documents.
Responsible and manage to submit daily progress report, weekly progress report and monthly progress report to all parties (original for consultant, via e-mail to client and our top management personnel.
Coordinate with consultant document controller to send and receive various reports, drawings and other outstanding issues.
Controls of documentation produced internally and externally to ensure proper allocation and easy retrieval of important documents.
Manage of document classification, sorting, filing, archiving and retrieval of document in accordance to project indexing and filing system.
Managing and monitoring the list of time hours both onshore and offshore equipment's including rental equipment.
In charge of on-line purchase request (PR).
Daily updating and monitoring the status of purchase request (PR) and purchase order (PO).
Coordinating with procurement dept. for purchase request, purchase order status and delivery of materials.
Coordinating with finance dept. regarding for petty cash claims, additional purchase order to cover the amount of supplier invoice.
Coordinating with logistic dept. for vehicles, vehicle services, transportation and equipment issues.
See attached CV's for more work description
Working with superintendent under five plants in eastern region operation division such as:
1- Dhahran Bulk Plant, K.S.A
2- Dhahran Tank Farm, K.S.A
3- Qatif LPG & Bulk Plant, K.S.A
4- Hassa Bulk Plant, K. S. A
5- Safaniyah Bulk Plant, K.S.A
Reproduction, scanning and distributing of all documents via e-mail, fax and courier to relevant parties.
preparing, correcting and re-typing of all correspondence from plant divisions staff for superintendent initial and submit to the Manager of ER/CR for approval.
Preparing of confidential documents such as retirements etc.
Prepairing of petty cash, expenses report, transient, housing, booking flight, order travel, overtime sheets, pre-approval for IN-Kingdom & OUT-Kingdom travel and etc. as per ARAMCO Standard form.
Filing and controls of documents for each plant divisions in systematically way.
See attached Cv's for more work description
Responsible and submit all transmittal documents to the consultant such as drawings, spec’s, daily - weekly - monthly report, RFI etc.
Folding of all drawings for submitter most of the time everybody in a hurry to complete and submit as soon as possible
Document classification, sorting, filing, archiving and retrieval of document in accordance to project indexing and filing system.
Others duties and responsibilities such as:
A - Input of all NDT reports such as:
1 - PT : Penetrates Test
2 - HT : Harness Test
3 - PWHT : Post weld heat treatment
4 - RT : Radiography test.
B - Input of all isometric drawings.
C - Input of tracking registered for line check base on the isometric drawings.
D - Input of tracking registered for final test packages base on the final isometric drawings.
See attached CV's for more work description.
Receiving of all documents such as vendo print, letter, fax, drawings, material sample and etc. from SSA and ABB Lumnus.
Document re-production and distrubution.
Document tracking and archiving.
Maintain with inputing and encoding of all documents for effective control and archiving.
Assisting when requested in reproduction of needed documents by SPC manager staff and engineers.
Filing of all documents in systematically way based on the project filing index and procedures.
Transmittal of correspondences, drawings and other important documents to our consortium.
Manage and maintain of requisition of needed supplies for smoot document control.
Checking of proper documents in filing folder / bos file ensuring the correct documents location.
See attached CV's for more work description.