Senior Purchasing Officer-Supply Chain Management Expediting & Accounts Section
Hamad Medical Corporation
Total years of experience :21 years, 1 Months
•Review procurement and purchasing contracts.
•Evaluation of purchase request from end user based on necessity and urgency of requirement.
•Evaluation of offer based on recommended vendor of end user.
•Prepare Purchase Order from the Procure to Pay system (P2P) based on the approved offer of qualified vendor.
•Scheduling of delivery of purchased goods from vendor to end user.
•Scheduling and processing of payment for vendor based on contract payment terms and conditions.
•Amendment of Purchase Order based on Vendor and End user’s request, approval and confirmation.
•Monitor projects/maintenance contract progress status of complex PO's.
•Monitor vendor's compliance on delivery lead time and follow up to expedite delivery.
•Coordination to Buyers, Warehouse, End users and Vendors.
•Evaluate vendor competency, dependability and reliability.
•Maintain and update vendor’s database.
•Control of Inventory management and Warehouse operation including but not limited to; Receipt of Goods, Storage, Distribution and Store maintenance.
•Oversee and coordinate various tasks to concerned key personnel in order to maintain adequate levels of materials and supplies to attain Sales targets and company objective.
•Responsible for the planning and execution of Physical Counting of Inventory.
•Maintain accurate and reliable inventory data through spot checking of Inventories of stores.
•Supervision and control of Warehouse Supervisor and all the Store locations and Storekeepers of all divisions.
•Control and cross verification of foreign and local Purchase Order.
• Prepares management report for the Monthly Inventory Trends (Fast and Slow moving items) and comparative statement for Month End Inventory, Purchases, Cost of Goods Sold (Profitability per Division) and Adjustments as justification of the Financial Statement.
• Resolve inventory issues like; Stock out and Over stock, how to deal with Slow and Non-Moving stocks and inventory irregularities.
• Conducts Audit on the compliance of the Standard Operating Procedures.
• Enhance policies and procedures to intensify control measures.
• Conducts Audit on System entries of Store transactions and documentation.
• Conducts Quality Management System Audit to various Departments for the adherence of the Standard Operating Procedures.
•Initiate Planning of required Inventory based on company Periodic Business Plan.
•Conducts Total Quality Management Audit (ISO) and recommend improvement in any NC remarks.
•Manages the Warehouse operation activities Receipt of goods, Storage, Distribution and Maintenance)
•Direct supervision of Inventory management, supply chain, logistics and distribution and warehouse activities.
•Responsible of replenishment, disbursement and accounting of Department’s revolving fund.
•Evaluation of Logistics companies and sourcing out forwarders to cater our company delivery requirement with the least possible expenses.
•Manage logistics operations including all logistics assets in order to ensure timely and cost-effective delivery of goods to branches.
•Maintain Just in time delivery of items to stores to avoid stock outs and loss of business opportunities.
•Responsible for employees’ development through conduct of seminars and training.
•Initiate inventory accuracy and opportunities.
•Scheduling of inventory audit and other inventory management activities.
•Analyzes inventory figures and recommend chances of improvement to sales and operation.
•Reconciliation of inventory balances.
•Receiving and pricing of items.
•Actively pursue Inventory accuracy initiatives and opportunities.
•Ensuring the accuracy and control of Inventory balances, transactions, reports and processes.
•Participate in the execution of Physical inventory counting.
•Monitoring of inbound and outbound transfer of merchandise.
•Recording of inter-branch transfer of merchandise.
•Checking of Deliveries.
•Participate in the unloading of merchandise from the container and distribute the same to different stores.
•Drafted new policies and procedures on control measures of inventory.
•Conducts inventory audit.
•Responsible for managing the flow of merchandise
from the warehouse to stores and analyzing store
volume and size to adequately stock stores with
appropriate assortments to meet sales objectives.
•Pursue inventory accuracy initiative opportunities.
•Conduct branch visitation to observe activities
affecting the merchandise inventory.
•Recommend and follow up implementation of new
policies and procedures that enhances quality service,
employees’ efficiency and inventory control measures.
•Optimized inventory usage
•Monitors the correctness of the posted inventory
figures in the inventory system prior generating
inventory reports and analysis.
•Coordination to all departments with regards to
inventory concerns.
•Prepares inventory requirement based on sales target.
•Prepares inventory reports and analysis.
•Coordination to all the logistics company used by the
company in transporting the merchandise. (Evaluation
of freights and services.)
•Just in time delivery and transfer of items to the
branches.
•Coordinate with the branches of their additional or
immediate requirement of stocks especially when
month end.
•Formulation of policies to continuously improve the
department’s efficiency.
Supervising the flow of merchandise from the warehouse to stores and analyzing store volume and size to adequately stock stores with appropriate assortments to meet sales objectives.
Actively pursue Inventory accuracy initiatives and opportunities.
Prepares forecast on inventory requirement to meet sales target of every store.
Responsible in the scheduling and coordination with the shipping line network for provincial transfer of stocks.
Preparation of Inventory reports and analysis.
Assist in execution of Physical inventory processes - from scheduling to processing to reconciling and reporting results by store.
Conducts Inventory Audit in every store and recommends new control measures based on audit findings.
Minimized out of stocks items from the branches.
Prepares inventory forecast based on the sales forecast.
Conducts inventory audit
Supervise the loading of stocks for delivery to provincial branches.
Ensuring the accuracy and control of inventory balances, transactions, reports and processes.
Coordination with all the logistics company used by the company to ship the goods to the branches.