HR and Admin Manager
Be Creative & Innovation Cafe
Total years of experience :18 years, 9 Months
Make recommendations to management and assist with the development of new
approaches,
• Take responsibility for personal development by constantly reflecting on actions
which will improve own performance and the service provided to the customer
• Facilitate communication among partners and management, providing guidance
to managers and partners on dispute
• Manages HRIS systems (local and corporate), performs data entry, and ensures
accuracy of data for all workforce/employee changes
• Perform tasks / assignments relating to learning and development, and event
manage
• Partnering with business groups to establish an effective HR management
process, providing expert advice and guidance on HR policies and procedures
• Provide general HR administrative assistance in providing an office based link
between the operations and HR function
• Establish and keep effective relationships with internal and external stakeholders
including employees, line manager, providers
• Employee relations/litigation file management - assist in the organization and
maintenance of corporate HR filing according to established procedures
• Effective Management & work allocation from the HR Shared Services mailbox,
ensuring a prompt accurate response is provided within 48 hours
• Assists Managers by providing timely training, coaching, oversight on disciplinary
issues and guidance on promotion and transitional decisions for their staff
• Responsible for over-all coordination of HR Department and assist in Accounts
Department.
• Prepare and arrange contact for recruitment agency, employee and other related
matters for HR.
• Designed and developed New Hire Orientation and coordinate with the newly
hired employees upon the arrival or joining.
• Head for Employee relation- In-charge of employee relation matters, solving
employee related problems and other employee concerns.
• Generate different data for easy access of employee files and other monthly,
quarterly and yearend report.
• Supervise all HR functions such as recruitment, employee relation, employee
benefits and trainings for employees.
• Organize office activates such as gatherings, meetings, party, special events and
other functions for employees and VIP Clients.
• Prepares recruitment lists and job postings in newspaper and others source.
CV - Jacqueline R. Matabang Page 3 of 10
• Answers questions regarding employee benefits and enrollment.
• Conducts new hire orientation, for Company policies and other employee
concerns.
• Works closely with payroll to ensure that the employee will receive salary on
timely manners.
• Ensures that Human Resource files and records are maintained in accordance
with legal requirements and company policies and procedures.
• Helps Accounts Department deal with clients pending payment, follow up and
solve issues regarding the pending payments.
• Coordinate with the accountant for the payroll of employees with the help of
attendance software.
• Generate report for the Monthly attendance of all employees.
HR Generalist work for the FIFA World cup project
Take full responsibility of recruitment and mobilization/demobilization of contract
project personnel, logistic support for the office and administrative duties as
required.
• To ensure that all works are carried out in the safest manner possible
• To ensure that all Mermaid Subsea services Procedures and policy are adhered
to.
• Maintain company personnel data base
• Arrange flights, hotel accommodation and transportation for project personnel,
staff and management
• Apply for visas for all project personnel.
• Maintain and update CV’s as required.
• Drafts employment contract for management review.
• Issue contract to new employees and ensure that every employee has an update
contract.
• Set up and maintain personnel files
• Send personal particulars to Payroll with the copy of contract.
• Arrange necessary gate pass, offshore, heli-pass and other site as required.
• Liaise with agents where necessary.
• Arrange for meet and greet for local arrivals.
• Arrange training for offshore personnel when required (H2S, offshore, TBOSEIT,
FOET, etc)
Responsible for over-all coordination of Administration and assist in Accounts
Department.
• Arrange Travel plan, ticket, hotel and accommodation of staffs.
• Process and apply Offshore and Ras Laffan Gate Pass for the project.
• Maintains Employee Personal Files and documents.
• Coordinate with HSE Department for trainings of staffs.
• Maintains HSE Training files and Certificate.
• Conduct HSE Induction for Newly arrived staffs.
• Answer Telephone calls for day to day.
• Helps PRO with visa processing and coordinate all the visa and related
immigration works.
Responsible for over-all coordination of HR Department and assist in Accounts
Department.
• Prepare and arrange contact for recruitment agency, employee and other related
matters for HR.
• Designed and developed New Hire Orientation and coordinate with the newly
hired employees upon the arrival or joining.
• Head for Employee relation- In-charge of employee relation matters, solving
employee related problems and other employee concerns.
• Generate different data for easy access of employee files and other monthly,
quarterly and yearend report.
• Supervise all HR functions such as recruitment, employee relation, employee
benefits and trainings for employees.
• Organize office activates such as gatherings, meetings, party, special events and
other functions for employees and VIP Clients.
• Prepares recruitment lists and job postings in newspaper and others source.
• Answers questions regarding employee benefits and enrollment.
• Conducts new hire orientation, for Company policies and other employee
concerns.
• Works closely with payroll to ensure that the employee will receive salary on
timely manners.
CV - Jacqueline R. Matabang Page 5 of 10
• Insures that Human Resource files and records are maintained in accordance
with legal requirements and company policies and procedures.
• Helps Accounts Department deal with clients pending payment, follow up and
solve issues regarding the pending payments.
• Coordinate with the accountant for the payroll of employees with the help of
attendance software.
• Generate report for the Monthly attendance of all employees.
Responsible for over-all coordination of HR Department.
• Prepares new hire packages to be sent out to on-boarding contractors.
• Prepares recruitment lists and job postings in newspaper and other sources.
• Answers questions regarding employee benefits and enrollment.
• Conducts new hire orientation, development, and training courses.
• Works closely with payroll to ensure that contractors are paid in a timely manner.
• Reviews employee, contractor complaints and works to resolve issues.
• Checks applicant references, making job offers, and initiating new hire
documents needed.
• Insures that Human Resource files and records are maintained in accordance
with legal requirements and company policies and procedures.
• Prepare and arrange contact for recruitment agency, employee and other related
matters for HR.
• Head for Employee relation- In-charge of employee relation matters, solving
employee related problems and other employee concerns.
• Generate different data for easy access of employee files and other monthly,
quarterly and yearend report.
• Supervise all HR functions such as recruitment, employee relation, employee
benefits and trainings for employees.
• Organize office activates such as gatherings, meetings, party, special events and
other functions.
• Designed and developed New Hire Orientation.
Assists recruiting team with the maintenance of Applicant Tracking System and
job postings.
Directly reports to project HSE Manager
• Maintains and coordinates project team meetings
• Ensure proper duplication, collating and distribution of documents
• Answers correspondences, emails, letters and fax and telephone calls.
• Maintain soft and hard copies of all incoming and outgoing documents for the
joint venture project.
• Keep track records for the expenses of the HSE department.
• In charge in keeping daily log for the daily observations, reports and other daily
report of all safety officers.
Directly reports to the Human Resource Manager & Personnel Manager
• First point of Interaction of New Staff to submit the documents and personal data
sheet
• Ensure proper duplication, collating and distribution of documents
• Answers correspondences, emails, letters and fax and telephone calls.
• Maintains and coordinates project team(s) schedules, coordinates meetings,
team travel arrangements, and meeting facilities.
• Organizes and files team(s) paperwork; maintains documents storage for both
computer files and hardcopy files; and coordinates retrieval of archived files
• Organize special meals and accommodations necessary for project coordination
meetings.
• Assist in preparing monthly payroll for the staffs and workers.
• Track reimbursable expenses for staffs
• Prepares incoming and outgoing letter and registers.
• Organized Project Party. Responsible in preparing invitations, list, venues,
menus and programs.
• Responsible for bookkeeping, organizing files and other clerical services.
• Verify and checking of invoice of subcontractors.
• Assisting in Recruitment process for staff and workers.
• Perform multifaceted general office support.
• Prepare different kinds of Certificate for employees.
Computed yearly, quarterly, and monthly benefits and payroll totals for
employees.
• Responsible in assessing employee’s personality types and how they correlate
with job performance.
• Coordinated orientations, hiring and interviews for part-time and temporary
employees.
• Responsible for giving instructions to employees for their Annual Medical
Examination
• Responsible in Recruitment and Psychological Testing.
• Responsible in bookkeeping, organizing of files and answering correspondences
and telephone calls.
Assist in giving Psychological Testing and Psychological Report
• Responsible for giving instructions to employees for their Annual Medical
Examination
Responsible in assessing employee’s personality types and how they correlate
with job performance.
• Provides clerical work and transactions to banks and different merchandiser
• Computed yearly, quarterly, and monthly benefits and payroll totals for
employees.
• Coordinated orientations, hiring and interviews for part-time and temporary
employees.
• Responsible in Recruitment and Psychological Testing
• Provided recommendations to the organization by the use of a designed training
program.
Responsible for secretarial and clerical works including data encoding and filing.
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