Community Events Organizer
Arab American National Museum
Total des années d'expérience :14 years, 8 Mois
Negotiate, review and oversee all contracts for leasing AANM spaces.
• Maintain and communicate a current schedule of rentals to determine availability of facilities
for bookings and ensure there are no conflicting events or dates.
• Maintain accurate financial records and work with the Deputy Director of AANM and the
ACCESS Fiscal Department to provide efficient, timely invoicing of services and reporting of
expenses and earned income.
• Plan and implement the logistics of large and small events, including scheduling, planning
menus and themes, ordering and serving food, organizing audiovisual requirements, and
setting up and cleaning the facility.
• Work with community and partner organizations to curate events.
• Develop relationships with local vendors.
• Create a revenue generating business model
• Provide high-level of customer service.
• Facilitate operations with facility management needs.
• Research, develop and maintain current and competitive policies, procedures and rates for
the use of the AANM spaces by individuals and organizations.
Planning and organizing the production schedule for the print material and events
• Conducted by the company to make sure all events are executed in due course.
• Assessing projects success and recourse requirements when needed and feeding back to
management and PR team.
• Estimating, negotiating and agreeing on budgets, time scales and deliverables with the
suppliers and department managers.
• Building and developing relations with existing suppliers and obtaining new suppliers as
needed.
• Preparing 3D sketches of events for easier and smoother execution and rolling out to team.
• Placing and negotiating gift item orders from abroad (majorly China).
• Communicating and dealing with printing presses agents regarding all sorts of printing and
visiting their site when needed to monitor production to assure proper delivery.
• Coming up with ideas and initiatives to organize and smoothen the workflow of the team.
• Brainstorming with management and PR team on ideas of future activities and events.
• Conducting frequent market visits to stay updated with the new and most suitable material
required to execute the job for production works.
• Visiting and following up with workshops to ensure quality of delivery (specifically for wood
works, metal production, carpentries and specialized production houses.)
• Development, production and delivery of projects within approved budget
• Project setting, communicating and maintaining deadlines and priorities
• On site inspections and project managing of events
• Communicating, maintaining and developing client relationships
• Communicating with advertising agencies for production and artwork purposes
• Managing supplier and contractor relationships
• Booking event venues, entertainment & equipment
• Managing operational flow of events
• Following up on projects’ budgets
• Ensuring excellent customer service and quality delivery
• Manage social media services for clients.
• Supervising the placement of professional video cameras (camera blocking), lighting equipment, microphones, and props.
• Giving cues to actors or presenters
• Directing the video tape operator when to start and stop
• Overseeing the whole production of the program (Talk shows, commercials, reportages, and documentaries)
• Finding interesting and creative ways to capture the attention of the audience of the program.
• Decide when the material is scheduled to be broadcasted
• Monitor the expenses and costs involved in the programs according to the budgets allocated.
• Managing the library “Labeling, logging tapes, and organizing”
• Finding historical footage in the library
• Sourcing out footage from BBC, Reuters (via Aljazeera) & Aljazeera
• Preparing video files for the online system (Archivad) and upload it on the internet
• Receiving the tapes arriving after the filming
• Logging of the new and old tapes with details for each tape including time code
• Receiving the episodes edited from the editing suites and log all of the films
• Numbering the tapes going to the channel along with and informational file (date, format etc.)
• Copying all older tapes (beta) on DVDs to archive them
• Receiving the transcripts and logging sheets from the producers and file them according to the projects
• Organize all the archival footage and liaise with the directors upon their needs and request
• Database of all films going to the channel and entering the library