Executive Secretary
Al Hokair Group
Total years of experience :15 years, 5 Months
• May 13, 2013 - August 2013
Executive Secretary
Human Resource & Admin Services
• August 2013 - December 2013
Executive Secretary
Operations Director & QA Safety Department
• December 2013 - September 2014
Executive Secretary & Document Controller
QA Safety Department
• June 2013 - January 2014
Recruiting Officer
Between Al Hokair Group & MGM International Recruitment Agency
• October 2014 - Present
Executive Secretary
Office of the General Manager
Al Hokair Group - Amusement Division
Executive Secretary
Human Resource & Admin Services
Al Hokair Group
Assisting the HR Director (Mr. Rached Al Osail)
In charge for all communication relating to domestic recruitment with MGM International Recruiting Agency.
o Requesting manpower for sourcing based on needed (quantity & position)
o Financial Issues: Invoices & Payments
o Follow-ups for pending’s
o Flight reservations & arrival arrangements
o All related issues concerning between
Making & Revision of Job Descriptions.
Finalizing all department organizational charts in unified format.
Requesting BUPA Cards and other related issues with the insurance.
Plotting U.A.E. & Saudi Labor Law to Oracle System.
Executive Secretary
Operations Director & QA Director
Al Hokair Group
Assisting the Operations Director / QA Director (Mr. Peter C. Poyck)
In charge for all communication related to operation
Plotting calendars & schedules.
Job Order request for his Business Trip (flight reservation & hotels)
Performs a variety of administrative or executive support tasks that are highly confidential and sensitive.
Coordinates office management activities for the Operations Director.
Receives and screens incoming calls and visitors, determines which are priority matters, and alerts the operations director accordingly.
Produces a variety of documents, charts, and graphs in final form.
Updates Operations director on status of issues before scheduled meetings.
Prepares agenda and collects materials for meetings, speeches, and conferences; takes minutes and keeps records of proceedings.
Reviews, proofreads, and edits documents prepared for the Operations director.
Takes and transcribes dictation on technical and confidential matters from the Operations director.
Coordinates and facilitates Operations director’s calendar to arrange appointments, meetings, and conferences.
Recommends actions to be taken on office expenditures such as equipment and supply needs.
Assists with preparation of the office budget.
Compiles and maintains records, statistical information, and reports.
Establishes and maintains various filing and records management systems.
Makes travel arrangements; prepares itineraries; prepares compiles and maintains travel vouchers and records.
Operates standard office equipment.
Performs related work as assigned.
Document Controller
QA Department
Al Hokair Group
Develop and maintain Al Hokair Group EC Section Document Control System
Implementing document control policies and procedures
Manage the different Databases and Registers
Implementation and ongoing management of hard and soft copies of records, drawings, technical documents and the documenting system for the Park documents and records
Electronic recording and tracking of all correspondence, policies and procedures, certificates, technical documents and the documenting system as they become available - hardcopy, electronically and on registers.
Ensure that documentation is properly recorded / numbered within the company system and uploaded into the common platform.
Records management of document control including checks, validations and registering of all documentation.
Ensure required internal and external stakeholders have all require documentation.
Filing, archival and destruction of files as required.
Office coordination activities.
• August, 2008 - October, 2008
Executive Secretary
HM 2004 - Hyper panda Jamea, Jeddah, KSA
• November, 2008 - January 2009
Executive Secretary
HM 70005 - Hyper panda, Khamis Mhusait, KSA
• February 2009 - November 2009
Executive Secretary
HM 20009 - Hyper panda, Macarona, Jeddah, KSA
• December 2009 - December 2012
Executive Secretary
HM 10002 - Hyper panda, Rimal Mall, Riyadh, KSA
• Others:
o July 2010 - August 2010
Receiving Data Entry Support
Hyper Panda Rimal
(Ramadan Preparation/Season)
o November 2010 - December 2010
Regional Coordinator Support
Head Office with Regional Manager
(Vacation Reliever)
o June 2012 - December 2012
Electronics Salesman & Supervisory Trainee
Paid as Over Time.
RESPONSIBILITIES:
Assisting the General Manager.
Responsible on GM’s appointments, meeting schedule & paper works.
Ability to coordinate issues that needs timely actions.
Practices good communication skills & the ability to communicate store issues to the right recipients to get the actions needed.
Monitors the assisting managers pending issue’s & deadlines.
Communicates with the HQ/HR on any store issues, deadlines & manpower needs as per the GM’s advice.
Maintaining good relationship & communication with the employees and the managers.
Understand & applies the company procedures & policies.
Responsible with the communication on vacancies, excess & other issues regarding manpower.
Literally knowledgeable on MS works & other digital applications.
Can write reports on different subjects concerning the store activities.
Understand how to use SABS system & other business applications.
Knowledgeable in implementing SOP procedures.
Knows every employee Technical competencies.
Familiarization on any store coming events & company updates.
Practice accuracy & efficiency on any job related issues.
Managing & finishing deadlines without prior supervision.
Experience in Salesmanship & Supervisory.
Know how to handle customers & customer service as well.
Can handle any urgent circumstances & reliable to manage pressures.
• 2003 Systems Technology Institute (STI) Bachelor of Science in Computer Science (1 Semester) • 2003 – 2007 St. Anthony’s College BS Computer Engineering (4 years – under grad)