Jan Marc Rabulan

• Receives Sale Purchase Agreement (SPA) and ensure it is signed by
both involved parties.
• Uses tBits system to ensure the signed SPA details are matching with
the original template.
• Verifying Sales and Purchase Agreement (SPA) and Unit Management
Agreement (UMA) making sure all customer documents and details are
accurate and true.
• Verify and do a compliance check for Lease Management Agreement &
Unit management Agreement before execution.
• Ensures that all SPAs, LMAs, UMAs are being signed by the signatories.
• Coordinate with team members and ensures all SPA and other related
documents are being stored properly and data are saved.
• Verify and execute Title Deed documents.
• Retrieve files and datas as requested by related departments and
clients.
• Manage the flow of documentation within the organization.
• Maintain excellent working relationships with internal teams
(CRM, Mortgage, Credit control) to ensure their needs are met.
• Prepare all Purchase Orders (PO) related to contracts department.
• Maintain and update logs of stationery items
• Empowering team members with skills to improve their confidence,
operation knowledge, and communication skills.

Founded in 1984, TUV Middle East, is a subsidiary of TÜV NORD GROUP and is the leading center for Inspections, Testing, Assessments, Auditing, Certification and Training in the Middle East.
TUV NORD GROUP has established business relationships in more than 70 countries of Europe, America, Asia and Africa and is now represented in all major world markets.

• Maintaining the invoicing via SAP and dispatching of hard copy of invoice and reports.
• In charge of managing SAP system and making sure that records are correct and updated.
• Effective and efficient coordination in a timely manner of the assigned operation/function as per the laid out policies and procedures.

• Coordinate with clients and sample collectors for collecting samples according to sample plan.
• Supervise 3 team members of sample collectors to ensure collection accuracy and task is being delivered efficiently.
• Ensure that all the samples are collected in a proper hygiene condition and protect the sample from contamination by any means.
• Ensuring that samples are maintained and appropriate temperatures during transporting it to the laboratory for analysis.
• Updating the client tracking list.
• Ensure the client and vendor integrity (documents, analytical information’s where required), communications, notifications etc.
• Compliance to all applicable policies, procedures and work instructions as per QHSE, ISO & CMS standards and the legal / regulatory requirements.
• Timely Reporting to the Laboratory Manager.
• Preparation and maintaining of sampling plan.

Finance:

• Compliance with financial policies and procedures of the company.
• Attend regular meetings with the General Manager and Laboratory Manager to discuss current financial collection of the department.
• Ensure constant communication with the client and keeping track of their current SOA.
• In charge of cash/cheque collection for laboratory.

• Source resumes and manage the process to source, shortlist and interview candidates as per client’s requirements.
• Coordinate with the Recruiters to make sure that the resumes are matching the qualifications and requirements as per client’s preference.
• Create draft advertisement for employment as per corporate policy and select appropriate media channels locally and overseas, ensuring coverage of the targeted recruitment market.
• Conducts job board and deep web-based research and sourcing.
• In charge of managing candidate databases, as well as regularly reporting these data.
• Sources resumes of qualified candidates for specific job orders, using job boards, applicant.
• Manage tracking systems and company web sites.
• Attends weekly meeting and calibration to ensure the metrics are being met for client’s satisfaction.
• Posting job orders in company websites and free job sites.