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Jan Marc Rabulan, sales and admin administrator

Jan Marc Rabulan

sales and admin administrator·Damac Properties

United Arab Emirates

Bachelor's degree, Computer Science

Work experience

Total years of experience: 12 years, 0 months

sales and admin administrator

October 2020 - Present

Damac Properties

Dubai, United Arab Emirates

October 2020 - Present

• Receives Sale Purchase Agreement (SPA) and ensure it is signed by
both involved parties.
• Uses tBits system to ensure the signed SPA details are matching with
the original template.
• Verifying Sales and Purchase Agreement (SPA) and Unit Management
Agreement (UMA) making sure all customer documents and details are
accurate and true.
• Verify and do a compliance check for Lease Management Agreement &
Unit management Agreement before execution.
• Ensures that all SPAs, LMAs, UMAs are being signed by the signatories.
• Coordinate with team members and ensures all SPA and other related
documents are being stored properly and data are saved.
• Verify and execute Title Deed documents.
• Retrieve files and datas as requested by related departments and
clients.
• Manage the flow of documentation within the organization.
• Maintain excellent working relationships with internal teams
(CRM, Mortgage, Credit control) to ensure their needs are met.
• Prepare all Purchase Orders (PO) related to contracts department.
• Maintain and update logs of stationery items
• Empowering team members with skills to improve their confidence,
operation knowledge, and communication skills.

Company industry:
Real Estate
Job role:
Administration

admin coordinator

October 2016 - August 2020

TUV NORD Middle East

Dubai, United Arab Emirates

October 2016 - August 2020

Founded in 1984, TUV Middle East, is a subsidiary of TÜV NORD GROUP and is the leading center for Inspections, Testing, Assessments, Auditing, Certification and Training in the Middle East.
TUV NORD GROUP has established business relationships in more than 70 countries of Europe, America, Asia and Africa and is now represented in all major world markets.

• Maintaining the invoicing via SAP and dispatching of hard copy of invoice and reports.
• In charge of managing SAP system and making sure that records are correct and updated.
• Effective and efficient coordination in a timely manner of the assigned operation/function as per the laid out policies and procedures.

• Coordinate with clients and sample collectors for collecting samples according to sample plan.
• Supervise 3 team members of sample collectors to ensure collection accuracy and task is being delivered efficiently.
• Ensure that all the samples are collected in a proper hygiene condition and protect the sample from contamination by any means.
• Ensuring that samples are maintained and appropriate temperatures during transporting it to the laboratory for analysis.
• Updating the client tracking list.
• Ensure the client and vendor integrity (documents, analytical information’s where required), communications, notifications etc.
• Compliance to all applicable policies, procedures and work instructions as per QHSE, ISO & CMS standards and the legal / regulatory requirements.
• Timely Reporting to the Laboratory Manager.
• Preparation and maintaining of sampling plan.

Finance:

• Compliance with financial policies and procedures of the company.
• Attend regular meetings with the General Manager and Laboratory Manager to discuss current financial collection of the department.
• Ensure constant communication with the client and keeping track of their current SOA.
• In charge of cash/cheque collection for laboratory.

Company industry:
Safety & Environment
Job role:
Administration

Recruitment Coordinator

March 2014 - July 2016

PSG Global Solutions

Philippines

March 2014 - July 2016

• Source resumes and manage the process to source, shortlist and interview candidates as per client’s requirements.
• Coordinate with the Recruiters to make sure that the resumes are matching the qualifications and requirements as per client’s preference.
• Create draft advertisement for employment as per corporate policy and select appropriate media channels locally and overseas, ensuring coverage of the targeted recruitment market.
• Conducts job board and deep web-based research and sourcing.
• In charge of managing candidate databases, as well as regularly reporting these data.
• Sources resumes of qualified candidates for specific job orders, using job boards, applicant.
• Manage tracking systems and company web sites.
• Attends weekly meeting and calibration to ensure the metrics are being met for client’s satisfaction.
• Posting job orders in company websites and free job sites.

Company industry:
Recruitment & Employee Placement Agency
Job role:
Human Resources and Recruitment

Education

Arellano University

January 2014

January 2014

Bachelor's degree, Computer Science

Philippines

The School of Computer Science of Arellano University aims to produce competent graduates in the field of Information Technology and Computer Science who can play a productive role both in the practical and research areas of computing. Emphasis is put on the practical application of computer systems to meet the needs of the global industry. The SCS specializes in the following areas: Database and Multimedia Systems Programming Language and Compiler Construction Software Engineer and Software Quality Control Distributed System and Communication System Web Publishing, Web Casting and Web Hosting

Skills

Fast Learning
Expert
Fast Learning
Expert
Team oriented
Expert
Team oriented
Expert
Work Planning
Expert
Work Planning
Expert
Computer Skills
Expert
Computer Skills
Expert
Multitasking
Expert
Multitasking
Expert
Time management
Expert
Time management
Expert
Research
Expert
Research
Expert
Sourcing
Expert
Sourcing
Expert
Bolean search
Expert
Bolean search
Expert
Multi-Tasking
Expert
Multi-Tasking
Expert
ADMINISTRATION
Expert
ADMINISTRATION
Expert
ADOBE PHOTOSHOP
Intermediate
ADOBE PHOTOSHOP
Intermediate
ATTENTION TO DETAIL
Expert
ATTENTION TO DETAIL
Expert
COMMUNICATION SKILLS
Expert
COMMUNICATION SKILLS
Expert
CSS
Intermediate
CSS
Intermediate
MICROSOFT OUTLOOK
Expert
MICROSOFT OUTLOOK
Expert
Planning
Expert
Planning
Expert
Organizing
Expert
Organizing
Expert
Coordination
Expert
Coordination
Expert
SAP ERP
Intermediate
SAP ERP
Intermediate
SAP
Expert
SAP
Expert
INVOICING
Expert
INVOICING
Expert
KISSFLOW
Expert
KISSFLOW
Expert
Fast Learning
Expert
Fast Learning
Expert
Team oriented
Expert
Team oriented
Expert
Work Planning
Expert
Work Planning
Expert
Computer Skills
Expert
Computer Skills
Expert
Multitasking
Expert
Multitasking
Expert

Social profiles

Personal Website
Personal Website

URL removed due to policy violation. Please contact support for further information.

Languages

English
Expert
Tagalog
Intermediate

Training and Certifications

Certifications
Laboratory Management Systems ISO 17025:2017 Awareness Course
Sep 2019

Training
Basic Fire Fighting
Emirates Technical & Safety Development Center
Feb 2018