Director Programs & General Manager
Saba Aslam Education & Welfare Trust (Saba Trust) Pakistan
Total years of experience :42 years, 2 Months
Reports directly to the Founding Chairman of the organization. Coordinates with local and international donors, Embassies, philanthropists. Prepares proposals and concept papers on different humanitarian subjects with relevant Budgets and submits on local and international level thereafter pursuing till approval/funds attainment. Coordinates with government offices, Ministries and other forums to represent the organization in a professional manner. Implements special instructions of the Chairman pertaining to my portfolio or any other special tasks given to me. Coordinates with SABA Trust USA office on fund raising. Travels to foreign countries to represent the organization to various donors appropriately on our current humanitarian projects and answers to their queries. Submitted proposals to more than 24 international donors, embassies and high commissions. Five of our proposals on water, education and youth development projects are under active consideration and we have received green signal for approval pending certain verification from their embassies in Pakistan. The amount of donations could be US$ 1 million, US$ 193, 720, US$ over one million, US$ 250, 000 and US$ 20, 000 respectively.
Overall Incharge of Administation to monitor all administrative activities, safety and security of staff and buildings, coordination with insurance companies, vendors’/contractors’ coordination, scrutiny of bills and payments thereto. Coordinates with all governmental ministries/departments to solve organizational problems. Coordinates with Board of Directors both in Pakistan and America to note down Board’s instructions and finds solutions thereto, meetings arrangements and minutes of the meetings. Supervise 22 staff members directly to monitor their day to day activities, performance and suggest improvement of any grey areas
SABA Education & Welfare Trust (Saba Trust) is working in Pakistan for the last 53 years (since 1965) for the welfare of mankind in the thematic areas of health, education, disaster relief, interfaith harmony, widows welfare and state of the art Home for orphan girls built over an area of more than 65, 893 sq. ft., presently supporting orphan girls between the ages of 4 to 21 years, a Trust unique institution of its kind in the world. These girls are being provided the best educational facilities in the famous education institutions like Army Public School and their present Annual cost comes to around US$ 180, 000. In the past, Saba Trust had worked in collaboration with our valued Partners in around 21 countries on international level and over 100 cities in Pakistan to respond to emergency situations like earthquakes and floods.
SABA Trust has donated 1140 kanals of land - one kanal of land is equal to 5400 square feet (Total Seven Millions Square Feet) to education program to build over it a proposed University, College & Vocational Training Center for boys and girls & Saba Homes for Boys Orphans at Tibi Bangla, Tehsil Sohawa, District Jhelum, Pakistan.
Title: HR MANAGEMENT EXPERT (Sep. 19, 2011 - till present)
Responsible for development of an overall HR recruitment policy/plan for the P-WASA (Peshawar Water & Sanitation Authority), Government of Khyber Pakhtunkhwa and will work closely with other experts to ensure that the HR planning for the utility integrates inputs. 1) Preparation of a detailed organizational chart for operational zones as well as headquarters, 2) development of a detailed staffing plan for the entire top and middle management positions working in the zonal offices and headquarters keeping in view the service rules of the Provincial Government, Local Government and Development Authorities, 3) mapping out qualifications, skills, seniority, etc. of existing staff numbering around 4000, working in the TMAs, PDA, and PHED assigned to work in the urban areas, 4) preparation of TORs/Job Descriptions for top and middle management positions of the utility, 5) Propose a foolproof strategy for transferring of staff working in TMAs, PDA and PHED, 6) formulate HR policy for WASA. The policy includes rules for WASA appointments, promotions, transfers, retirements/pensions, and other personnel related aspects of new cadres, 7) monetization of perks and benefits, 8) designing of a performance management system and competitive salary structure.
GENEVA FINANCE, Bank Road, Bar Dubai, UAE
(Consortium of Dubai, Korea, Japan, South Africa, Switzerland)
A huge financial group to support huge projects worth 50 million to 500 EUROs all over the world
Title: CHIEF EXECUTIVE DIRECTOR
Stayed in Dubai for short time as my visitor's visa expired and I had to return to Pakistan because of personal problems.
Reported to Chairman and Chief Executive. Was responsible to negotiate projects throughout the world with any Government or private parties for financing their projects worth 50 million to 500 million EUROs. Projects like: Oil Refineries, Sea Ports, Airports, Dams and Highways, Huge Shopping Malls, Energy Projects, Copper, Gold and Minerals, Cement Factories. Initially, started from Pakistan and the Government of Pakistan needed 7.00 billion EUROs for their energy projects and highways, however, due to security problems in Pakistan the matter was kept in abeyance. Again negotiated with a private party in Karachi, Pakistan, for their proposed oil refinery (Pakistan Indus Refinery, Karachi, Pakistan) who needed US $285 million, however, due to security risks in Karachi, I was instructed to wait till security conditions come to normalcy. Unfortunately, due to financial crisis in Dubai, all deals were postponed and I was instructed to wait till further instructions and therefore have not able since then to further negotiate any deal. Waiting for their further instructions.
Short term consultancy completed before the deadline.
Coordinated with management and all programs/line departments to further develop present personnel policies and procedures and newly formulate/design various formats, forms, job descriptions, performance management system, internee’s policy, volunteer’s policy, training policy, salary and compensation benefits structure keeping in view organization budgetary limitations and host country labor law requirements. This also included survey of at least 7 other organizations to analyze their salary structures. Provided support in organizing administrative, logistical and human resources functions in all locations to improve organizational productivity. Liaised with Government of Pakistan in clearing all pending matters in the interest of the organization
Supervised 4 staff members directly and 5 indirectly
The International Rescue Committee is one of the world’s largest nonsectarian, nonprofit organizations providing health, education, emergency, relief, rehabilitation & construction, protection & resettlement services for refugees, displaced persons & victims of oppressions & violent conflict. Being a senior management position directly reported to Country Director & closely coordinated with program coordinators, finance controller & program managers on human resource matters of average 1500 (fifteen hundred employees).
Main Responsibilities are as under:
1) HR planning & budgeting
2) Recruitment & selection for all programs
3) Compensation and benefits for staff of both countries Pakistan & Afghanistan.
4) Wrote & designed Personnel Policies, Procedures & Performance & Appraisal System & implemented it.
5) Job descriptions/job announcements, salary structure keeping in view organization budgetary limitations & host country labor law requirements.
6)Payroll preparation of average 1500 employees through sophisticated MS-ACCESS SYSTEM.
7) Training & development of staff locally and through distant sources.
8)Grievance process and staff problems solutions
9) Managed more than 6000 personnel files in updated shape for reference purposes.
Supported IRC Earth-Quake Emergency program to staff it immediately in October, 2005. All processes of hiring 300 staff members completed within a month period.
Coordinated with United Nations HCR and USAID on staff severance payments and inventory control per UNHCR and USAID policies and procedures.
Handled additional charge of Inventory Controller from 1992 till February, 2000 in absence of Inventory Controller. Inventory items: 2300 major items and 13000 tangible assets. Coordinated with 13 refugee camps in Pakistan where 235 employees were posted. Coordinated with United Nations on administrative matters of such employees.
Supervised 4 employees.
Directly reported to Head of the project (Project Coordinator - German) on administrative, human resources, logistics and procurement, financial matters and monitoring reports. Responsibilities included: a) general administration, supervision of project accounting and entering of all receipts into the project journal through a sophisticated Dbase program, b) introducing a computerized accounting and financial monitoring system and preparation of financial statements, c) assisting the project coordinator in operating the bank accounts, d) supervision of logistical activities and purchases made by the project, e) administration and supervision of all rented project buildings, (offices, staff houses, guest houses), f) inventory control of project materials, equipment and machinery pertaining to around 52 programs, g) liaison with Government of NWFP/Pakistan with regard to staff training abroad and financial matters, h) handled all human resources functions. Designed and assisted in the implementation of a computerized monitoring and evaluation system whereby 4000 activities of 52 projects controlled to achieve the deadlines
US$ 300 million energy projects throughout Saudi Arabia.
Supervised 4 employees
Project Nature: Implementation of more than 50 electrification projects throughout Saudi Arabia.
Directly reported to Administrative Chief Manager (American). Responsible to assist Administrative Chief Manager in all administrative functions such as budget preparation, financial reports, personnel matters, bank transactions and other pertinent job responsibilities. Coordinated administrative and human resource matters among other locations and provided possible support to solve their problems. Negotiated with various vendors to obtain equipment and supplies at reasonable rates. Controlled cash activity journal, Saudi American Bank current account for payments/reconciliation through petty cash. Supervised government relations department for processing all sorts of visas, driving licenses, work permits (aqamas) renewals, passports handling. Supervised general staff including drivers on logistical arrangements and reported their activities to management.
US $600 million oil/gas projects & US $100 million Design projects
Title: ADMINISTRATIVE, HUMAN RESOURCES & FIN COORDINATOR (Supervised 3 employees)
Construction of six Gas & Oil Separation Plants for Saudi Government/Arabian American Oil Company.
Maintained second position to Chief Admin Manager & Project Manager (British/American). Fully assisted them on all administrative, financial, human resource functions. Controlled inventory pertaining to project buildings/assets. Supervised guest houses/leased accommodation. Provided assistance to management and all discipline managers in the preparation of computerized project proposals, scopes of work and specifications for ARAMCO/Saudi Government. Supervised government relations department for on time processing of all types of visas, driving licenses, ARAMCO ID cards, and passport renewals. Coordinated travel arrangement for 300 expatriates. Kept close liaison with corporate office and client (Arabian American Oil Company) to expedite day to day affairs. Supervised the main office logistics for picking up materials from various points and delivery to the sites on a 600 million dollars project. Arranged all transportation facilities for expatriate families on a routine basis which required high vigilance keeping in view the security and safety of expat families. Worked on huge engineering & construction projects, planning and designing and submission of proposals. In ARAMCO system, coordinated with sub-contractors to take care of all 250 expatriates posted in two camps in Dhahran and Khurais. Was responsible to take care of all expatriate families, provide logistical support and coordinated with ARAMCO sub-contractors on bills of millions of dollars to be submitted on time and passed from ARAMCO on time.
US $2.5 billion projects. Construction of 6 Natural Gas Liquefaction Plants for Saudi Government/Arabian American Oil Co. (Supervised 3 staff members)
Was responsible to keep close liaison with materials manager (American). Assisted him in the introduction of ‘American Cardex System’ whereby 40, 000 cards maintained to record entries pertaining to issue and receipt of materials on a multi-billion dollar project (Saudi Government Gas Gathering Program). This included inventory control of material worth US dollar 30 million. Around 800 computer cards had to be punched daily for producing computerized status reports. Maintained approximately 1200 files (purchase orders and purchase requisitions) in updated form for reference, which related to 160 top-class vendors (like Caterpillar, Fruehauf) throughout the world
. CIVIL SECRETARIAT SERVICE - GOVT OF NWFP, PAKISTAN (1970 - 1977)
Title: ADD’L P. SECRETARY TO CHIEF MINISTER’s OFFICE
This assignment was extremely busy and sensitive in terms of governmental responsibilities as well as attending to public flow who were to meet the Chief Minister in regards to their grievances. The Chief Minister being the chief executive of a whole province of Pakistan needed prompt & smart services, references & coordination with all subordinate departments to carry out his functions smoothly. Responsibilities included disposition of a very sensitive & confidential filing work to put Chief Minister’s orders on the files & have it implemented according to standing rules and regulations. Maintained secret files on all Cabinet Ministers and directives issued by the Prime Minister of Pakistan.
2. P SECRETARY To MINISTER COMMERCE, LABOUR & INDUSTRIES
Responsible to assist the Minister in his governmental functions which included conveying of my opinion on sensitive and important cases such as issuing of ‘No-objection Certificates’ to the newly set-up industries, special permits in bulk quantity for cement, coal, cars and ammunition licenses. Was responsible to keep the Minister well informed about the standing rules & regulations of the government prior to making decisions on sensitive cases. Kept the Minister well abreast on the roles of different departments. For meritorious services, was nominated for the position of E.Assistant Commissioner thru Public Service Commission in 1973. .
3. ADD’L P. SECRETARY To ADDITIONAL CHIEF SECRETARY, GOVT NWFP (PAKISTAN)
Was responsible to assist the Additional Chief Secretary/Development Commissioner in governmental responsibilities including preparation of Annual Development Program for the whole province of Pakistan. Provided support to Deputy Secretary (Projects), Deputy Secretary (P&D) & Chief Economist.
In the capacity of attachment to Wing Commander, provided him assistance in the preparation of summaries for Air Marshall of Pakistan Air Force and handled cases on direct recruitment of Flight Lieutenant level officers in the Education Directorate of Pakistan Air Force.
Completed this Diploma/Certificate in the evening during one year period
Got the Bachelor's Degree in Political Sciences in the first attempt
Stood First throughout Pakistan in 22 commercial colleges and got distinction.