Document Controller
Al Gurg Consultants
Total years of experience :18 years, 4 Months
• Responsible for receiving, logging all incoming and outgoing correspondences, material submittals, shop drawings…etc. and ensure accurately distributed to relevant parties.
• Ensuring sequential numbering system in each and every outgoing correspondences, quality formats being used adequately for transmittals to Clients, Contractors and other parties if any.
• Input document data into the standard registers ensuring that the information is accurate and up to date.
• Provide an accurate and updated archive of project documents in an easily accessible way.
• Maintain updated records and back up of all documents both hard and soft copies and ensure proper filing system.
• Maintain a tracking facility to enable documents to be retrieved easily and in quickly manner.
• Submitting material submittals, shop drawings, correspondence and other documents through Online Document System (Oracle-Primavera Unifier Project Controls).
• Performs other tasks as assigned.
• Greet and find out the customer’s needs.
• Ensure clean and safe environment through training.
• Recommend, select and help locate the right merchandise.
• Describe a product's features and benefits.
• Answer customer queries regarding the store and the merchandise.
• Provide change and receipts.
• Keep merchandise area tidy.
• Operated POS system, entered accurate amounts and totals, provided exact change for all transactions and followed all cash/credit payments.
• Sort and distribute incoming and outgoing correspondence including faxes and emails, mark the distribution sheet and hand out to the designated Engineer.
• Prepare material submittals, shop drawings and correspondence and register the documents through Online Document Management System (ACONEX). Aconex is a Construction project information and process management (managing processes, documents, drawings, building information models, communications, workflows, audit trails, and other project information online).
• Keep track of all document correspondences and communications. Maintain and update all document registers.
• Compile and maintain control records, related file drawings and documents to other Department.
• Prepare and send enquiries and quotations to the Suppliers.
• Encode prices for Bill of Quantities for Tenders/Projects being participated.
• Perform other duties as assigned.
• Receive and distribute documents to the Contractor.
• Log, scan and distribute transmittals and submittals to the in charge Department.
• Keep track of all documents correspondences and transaction. Maintain and update all document registers.
• Compile and maintain control records, related file drawings and documents to other Department.
• Receive and answer telephone inquiries/complains regarding telephone service.
• Provide customer service and serve walk-in customers.
• Follow-up on subscribers complains and inquiries that were not immediately resolved.
• Update all necessary requirements or documents needed for all the changes made by subscribers like change in telephone number, name, address, class of service, grade of service, etc.
• Ensuring all newly received stocks had been check, classified, labeled and organize correctly and appropriately.
• Receive and update customers for the status of the repair unit.
• Receive new applications, request form for survey and make computation after the result of the survey.
• Perform monthly and weekly installation and disconnection for landline, wireless local loop and Digital Subscribers Line.
• Perform other duties that may be assigned.