Janice Ponciano

• Receive and verify material requisition forms to ensure purchases meet with the requester's requirement.
• Preparing, sending RFQ's, and follow up until price quotes received
• Negotiate price quotes; verify the availability, delivery term, and the compliance of items quoted.
• Communicate to the suppliers to request a credit facility.
• Purchase and issue orders in accordance to required specifications.
• Submit request for payment, invoices to the accounts department.
• Support relevant departments with quotations for the purpose of tenders.
• Update data base of issued purchase orders and material requisitions.
• Sourcing reliable vendors that deal with product items from A-Z.
• Update vendor's data base files.
• Arrange and reminds meeting schedules of the procurement manager.
• Perform other related duties as may be assigned by the procurement manager

• Perform all required clerical works such as phone calls related to procurement requirement, send reply e-mails, typing correspondence, produce document copies & filling documentation may be need to the procurement department
• Preparing and sending inquiries to the suppliers local and international
• Follow up Request for Quotation (Inquiries) from suppliers until received
• To negotiate quotes received and verify the availability of materials.
• Purchase and issue order in accordance to specifications
• Preparing Comparative Analysis /Quotation Report, for negotiating the price, availability, delivery terms & payment terms of quoted items.
• Communicate to the suppliers to request a credit facility.
• Submit Invoices to the accounts department.
• Assist the accounting department reconcile outstanding payments for the suppliers
• Follow up payment assigned upon the manager
• Responsible in tracking & maintains purchasing records and files
• Maintain complete updated purchasing records I data and pricing in the system
• Support relevant departments with quotations for the purpose of tenders
• Coordinate and monitoring of suppliers to ensure on-time delivery
• Perform other related duties as may be assigned by the manager