Jaralyn Gomes

• Carry all task in accordance with Engineering, Design, Director-Country Manager, Sustainability Technical Manager and provides technical and administrative support for the Engineering, Technical & design Department but not limited the following:
• Handles and prioritize all outgoing or incoming correspondence (email, letters, packages etc.)
• Provides technical and administrative support for the Engineering, Design and Contracts Department management including power point presentations and reports.
• Assist and prepare required technical submission proposal and project program for tender documents of potential projects.
• Coordinate and follow up with Technical & Design Team in revision for all submittals, RFI raised from supervision team for each project.
• Maintain status logs of RFI's, NCR's, Submittals, Shop Drawings and other documents related to all the on-going projects.
• Assist the engineering staff with data input, creating spreadsheets, and supporting flow, technical report analysis for the projects.
• Coordination with vendors on behalf of operational requirements.
• Receive, coordinate and maintain register vendors prequalification, and update certified vendors and manufactures list for all discipline.
• Manage & administer Vendor Management System for all the approved vendors / supplier & manufacturers.
• Assist Business Development Manager for registration and prequalification to potential Clients or buyers e-procurement portal.
• Organization of Calendar to align with the scheduled activities, meetings, foreign travel & visits, hotel booking, events and other task assigned time to time.
• Performs other task assigned by the Director and Sustainability Technical Manager.
• Support miscellaneous office functions.

⦁ Reporting directly to CEO and company executives and provides that provide the following:
⦁ Maintain executive's agenda and assist in planning appointments, organizing and implementing executives sponsored activities like board meetings, fairs, trainings, group discussions and conference etc.
⦁ Attend meetings and keep minutes
⦁ Handles and prioritize all outgoing or incoming correspondence (email, letters, packages etc.)
⦁ Organization of Calendar to align with the schedule d activities, meetings, foreign travel & visits, hotel booking, events and other task assigned time to time.
⦁ Securing & handling confidential info, especially in corporate accounts & banking transactions.
⦁ Managing logistics requirements (food, venue, transportation, registrations, itinerary, etc.)
⦁ Providing administrative & logistics support for the management activities of the company executives which includes meetings, events, foreign visits and other task assigned.
⦁ Prepares invoices, weekly & monthly executive reports, financial statements and analysis!
⦁ Coordination with vendors on behalf of operational requirements, such as sourcing, contracting and ordering activities and other procurement to payments materials and services.
⦁ Responsible for invoices, raising PO's and managing accounts.
⦁ Maintain electronic and paper records ensuring information is organized and easily accessible.
⦁ Conduct research and prepare presentation or reports as assigned.
⦁ Process time-sheets and daily payroll responsibilities such as preparing files for new employees, transfers to other entities, calculation of leave, balance time-sheets and deductions
⦁ Arrange the payment of staff salaries through the computerized payroll system and banking transactions.
⦁ Develop and maintain effective communication with other related departments directly or indirectly with payroll processing, HR, accounts and site supervisor
⦁ Performs other task assigned by the CEO and Managing Director.

Development of Detailed Design, Associated Procurement and Construction of - Pumping Station and other Ancillary Buildings for VFD Transformers Bldg., Substation, Potable Water Tank, TSE Water Tank, Turbine Generators, Fuel Tank Farm, - An Abu Dhabi Sewerage Services Company - Strategic Tunnel Enhancement Program Project - Project Amount: US$ 1.09 Billion.
• Lead and manage a team of document controllers and coordinate the flow of commercial & technical documents among project operations, functional discipline and other support groups.
• Implementation and maintenance of the document control system
• Develops and maintains a comprehensive document control plan and reporting standards and procedures.
• Establish and maintain the program document numbering control drawings, specification, design records, standards, procedures, correspondence, minutes of meetings and supplier/subcontractor documents, etc.
• Establish and maintain best practice in receiving, scanning, control issue, copying, transmittal, distribution and filing of documents.
• Responsible for generating document management reports as needed by the project managers and management.
• Train and supervise the team in all aspects of document control systems.
• Provide training and support as and when required for the functional staff.
• Liaise with department heads, identify and analyze malfunctions and make recommendations on document control matters.
• Anticipate and highlight problem areas, and propose solutions, recommendations to modify.
• Generate a system and process for arranging document catalogue, packing, and long-term storage or disposal of project documents at time of project closeout.
• Ensure compliance with the organization's quality control guidelines.
• Provide such further administrative assistance to senior management as may be required

MAJOR PROJECT INVOLVED
Development of Masdar City, Masdar - A Mubadala Company
Renewable Energy & Sustainable Technologies Project
Masdar City, Abu Dhabi, UAE
Project Amount: $ 10 Billion - Estimated

SUMMARY: Support document control during migration of the documents for the five (5) divisions of the projects into the developments Electronic Document Management Systems (EMC Documentum) and involves in operational activities.

DUTIES & RESPONSIBILITIES:
Coordinate the activities of Document Control, including distribution of documents, tracking and reporting on document review progress Work independently to facilitate group activities.
Manage archival activities for controlled documents and validation files.
Assist with the implementation, management and administration of the department electronic document management system.
Work with subject matter experts on technical subjects in a positive, collaborative manner to prepare controlled documents
Design & map different activities processes under the direction of the line manager.
Review and proofread documents for consistency of document format and system concerns.
Use department databases to track and manage and control issued documents. Assign lot numbers, material part numbers, and various other document tracking numbers
Perform document control & Quality management activities.
Maintain procedures for maintaining documents and change control of documents.
Reporting on the performance of the document control system for review and as a basis for improvement of the documents control system.
Complies and maintain control records to verify completeness and accuracy of data.

MAJOR PROJECT INVOLVED
Development of Saadiyat Island Cultural District
Le Louvre Abu Dhabi Project - Abu Dhabi
Saadiyat Island, Abu Dhabi, UAE
Project Amount: € 108 Million -
SUMMARY: Developing systems and recommend policies and procedures for the administration of the document control system in support of the LOUVRE ABU DHABI team administrative and operational activities. Manage document control during the design and construction phases.

DUTIES & RESPONSIBILITIES:
Coordinate with document control program-wide support staff, consultant and contractor’s document controller.
Implementing and managing the Document processes, procedures and Records Management.
Track the status of RFI's, Submittals, Shop Drawings and send notifications of overdue responses.
Keep status logs of RFI's, NCR's, Submittals, Shop Drawings and other documents related to the project.
Train all staff on document control filing system as necessary.
Manage and update a document control system to ensure that general program administrative and individual project documents are properly recorded and maintained, requests for information are transmitted and responded to, and approvals or denial of approvals are recorded and communicated.
Establish document, drawing registers to track the processing of specific control documents.
Maintain a system and procedures for the baseline, numbering, revision and distribution of documents.
Manage off site and on-site storage of documents.
Implement and follow Quality Assurance Program procedures and the Design Management PM/CM Manual.
Update document control requirements periodically. Supervises and examines pre qualification documents, such as blueprints, drawings, change orders and specifications.
Prepare and keeping tabs on Tender documents
Oversee the reproduction and release of Tender Documents.

(Administrator)
Prepare and generate minutes of meeting, analysis, daily, weekly and monthly report. Drafts non-routine letters, memos, documents and various reports requiring comprehensive knowledge of policies and procedures.
Manage & maintain files for insurances such vehicle, medical, health, personal, marine and projects insurance policies.
Maintain and update logs of vehicle, medical, health, personal, marine and projects insurance policies and timely renewals. Collection of incident/accident report.
Assists in creating and revising forms, proposes procedures, formats and standards for office correspondence.
Reviews and evaluates applications, petitions, contracts or other documents to determine if prescribed requirements are met for acceptance or approval.
Follow-up on incident/accident claims.
Assist in scheduling meetings, coordinating agendas, and room preparation.
(Document Control - Supervision)
Accountable for implementing and managing the Document and Records Management Process this involves, Submittals, RFIs, Method Statements, Work notifications, Shop/Workshop Drawings,
Quality Manuals, Softwares, Specifications, Letters, MOM, receiving ITRs & MIR, work instructions and other documents related to the project.
Provide functional guidance, training and direction to the site document/records owners and document control clerks as needed.
Supervise and develop policies and procedures that will provide the ability to control the documentation flow and filing/archiving activities for the project to support the detailed engineering and fabrication phases of the project.
Develop and implement an electronic document management system utilizing a commercial EDMS system.
Oversee and coordinate the scanning of documents and downloading of files electronically into the system.
Supervise the maintenance of the project filing system.
Confidently capable of recommending modifications to existing procedures, systems and methods of operation.

Manage operation and maintenance of office equipment, maintain appropriate quantities of
business supplies and maintain cost records and supply sources for all business supplies.
Coordinating & organizing monthly meetings of management team. Prepare all written
correspondence and administrative reports for group manager and accounting head. Performed
business duties such as payroll processing and balance all employees accounts monthly. Posts
payroll data and prepares routine reports and/or payments to government agencies, insurance
companies and others. Filed insurance claims (non-life). Represented the company for any taxes
and local transactions in government offices. Ensure that the employees profile submitted in the
company is intact and confidential. Recorded and filed employee benefit, salary and annual
evaluation information. Manage documentation of Provisional Sums and Variation Orders.
Responsible for the Registration, Control, storage and retrieval of all the Company Documentation
of Shipments. Controls the flow of all incoming and outgoing correspondences systematically.
Arrange and confirms diary, booking of business travel schedules of the Manager. Assisting
customer's inquiries and requirements. Organize and maintain a systematic procedure in filling
system. Performs other task assigned by the Manager. Responsible for preparing administrative
records and files (Timesheet, Vouchers, LPO, etc). Performs the functions as may be assigned
from time to time.

Performed quality control, by means of check request, series of tests and inspection In
accordance with QA/QC specification & procedures. Implementation of control quality / quantity
of work / material as per project quality plan and specification. Responsible in arranging daily
schedule of inspections / tests activities. Daily monitor all on going activities and update actual
accomplishments. Responsible for Controlling Statistical Control Chart Procedure, Incoming
Wafer Inspection (IQC) Wafer Saw Inspection (SQC), 3rd Optical Inspection (3rdQC)&
4th Optical Inspection (4thQC) Final & Outgoing Inspection (OQC). Responsible for signing or
approval of Pre production inspection request prior to assembly production. Check and do
inspection of all machines & materials prior to proceed for production. Directly reporting to QC
Manager when a non-conformance occurs. Ensures timely resolution of any QC problems
encountered during inspection. Compute all quantities as per assembly plans. Conduct inspections
and quantify all actual materials used. Monitor and encoding production yield reported by QC
Assistant.

Responsible in visual quality control by means of checking & inspection in accordance in
QA/QC procedures. In process inspection Semi-Conductor Lead Frame products in the
manufacturing process. Based on sample size provided for the running time in production
standards. Checking In process Lead Frame products based on company quality standards and
Decision for acceptance or rejection. Re-checking of rejected products for re-work or disposal.
Responsible for monitoring all the necessary production yield & records done by the encoders and
signed-off the reports. Immediately notify the QA/QC Manager & submit an NCR when non-
conformance occurs. Monitoring & controlling production yield & reporting directly to the
Production Manager. Responsible in production line, Facilitate hiring, training & development of
employees. Monitoring & Verifying Control Panel Set-Up before Production. Analyze, review &
recommend changes of employees. Coordinate with the staff if there is an event.

Responsible for the monitoring of documents required for production and make sure that
accepted on timely manner to avoid delays. Prepares report of In-process product quality both for
accepted and rejected products and submit to QA Supervisor for approval. Analyze, review &
recommend changes for high yield production. Coordinate with the other department regarding
the next batch to be run for production. Maintain organized systematic filling system for easy
retrieval of documents. Prepares On Production Inspection Reports and keeps a log of all
inspections. Controlling documents on all or allocated products. Responsible for distribution of
documents according to matrix. Responsible for Drawing Transmittals and Submittals. Archiving
data for historical purposes.

Responsible for providing Secretarial & Administrative assistance to the department during the
supervision phase, such as, preparing daily correspondences and precise documentation of
Provisional Sums and Variation Orders. Responsible for the Registration, Control, storage and
retrieval of all the Company Documentation of Shipments. Prepared and process payroll for
monthly and contractual employee. Handling the sales of the company in preparation of
quotations for various clients. Collecting and posting payments. Declaration of Import / Export
Entries, Cargo Shipping & Forwarding, Documentation. Incoming & Outgoing & Inter-Office
Calls. Also In-Charge For Courier & Mail Account. Incoming shipment / cargo In-Charge In
Receiving Clients & Business Associates.