Logistics Assistant
Elekta Gulf
Total years of experience :13 years, 11 Months
Coordinating directly with shipping lines to get rates for export of containers and finalizing with best line considering the transit time, charges and proceeding by taking the release order.
• Prepare all customs documents required for shipments.
• ED passing under Mirsal II for all Import Shipments (Air & Sea coordinating with shipping company for DO, follow up for the non nego with Head Office (based in China), on receipt of the same passing the documents under Mirsal II, arranging of document for customs within stipulated time to making sure the original documents are received in time to avoid customs fine and submitting the same to get the standing guarantee refund.)
• ED passing under Mirsal II for all Export shipments (Land). Preparing documents of the items to be shipped and arranging the document accordingly for (macasa) stamping. Alternatively coordinating with the transport company for necessary
arrangements on container and accordingly arranging for the shipment.
• Preparing Export document as per Letter of credit
• Prepare Invoice for UAE & Other GCC using GP (Great Plains), sending required reports to Senior Management using GP (sales report on daily & weekly bases, monitoring report) closely monitoring on getting stamped invoices from various GCC countries and updating the same in GP.
• Coordinating with forwarders for getting required documents arranged to be provided for clearance of shipments.
• Coordinating with transporters especially for import container to be brought from port to our warehouse and keeping a check on urgent containers keeping in mind to all the factors like detention and demurrage from the shipping line once it is unloaded so as to send it back to port.
• Handling shipment to Saudi Arabia, Doha, Iraq & other export shipments.
• Arranging SASO, ESMA Certificate & SGS/COC.
• Coordination with SGS for inspection of export shipments.
• Providing end to end logistics support, coordinating with other departments for smooth flow of shipment.
• Preparing of post shipment documents like invoice, packing list, Certificate of origin, Bill of Lading.
• Knowledge on exit submission.
• Assisting inventory controller in quarterly and yearly stock check.
Working closely with clients, suppliers and transport companies; planning the delivery and dispatch of goods; monitoring and setting aside storage space; tracking stock levels and making sure stock is stored correctly and safely.
• Verifying and sorting stock and other materials for the purpose of distributing items to respective parties and verifying distribution is accurately scheduled; accompanying drivers to perform delivery work as may be required.
• Preparing documentation like Certificate of Origin, Commercial Invoice etc of goods imported and to be exported.
• Inspecting warehouse equipment for the purpose of maintaining items in safe operating condition; conducting physical inventories for the purpose of verifying stock and identifying losses.
• Updating data into the system
• Assisting the supervisor with any malfunctions in the distribution process and generating reports that will be issued to the supervisor for review.
• Assisting other personnel as may be required for the purpose of supporting them in the completion of their work activities.
• Keep neat and clean warehouse premises
• Handle delicate and sensitive products with utmost care.
• Integrate best practices in handling warehouse materials