Senior Office Administrator
ADNOC Offshore
Total years of experience :13 years, 9 Months
Developed a process to track corresponds by creating a unique reference number with the initial of the job officer for easy and direct communication;
Steered paperless initiatives by participating in development of a Digital System in Coordination with IT Department to save all incoming as well as outgoing correspondences i.e. electronically without print-out;
Assigned as GS Focal point and made vital contribution in office layout design and planning for yearly offices requirement and IT Office equipment. Directed the common queries in advance from the concern team on behalf of VP/SVP;
Deftly coordinated interviews and on boarding activities with HR to recruit teams from scratch to 300 personnel;
Acted as HR/MD coordinator drove and supervised the recruitment, training & mentoring of the Admins, Technical Assistant and managing and training the other division office admins;
Instrumentally trained office admins on working processes & Maximo and HCM system; developed organizational chart, the correspondences process, the approval process, the different between memos, transmission slip, letters, faxes, etc.
Facilitated administrative support to VP to handle grade promotion, salary adjustment, panel assessment, professional ladder, job description, etc. whilst working closely with the HR/MD division for 6 Senior Manager and 25 Manager;
Developed a workable idea to create a link at the portal for shareholders to access any requested material, in soft copy format, instead of sending a hard copy which causes effort, time and stress.
Maintaining high service standards, practices and exercising quality control in all areas of operations;
Raising systems and operations to peak performance levels through creative and hands-on leadership, meeting corporate, individual and departmental service standards, through excellent execution, monitoring and resource balancing skills;
Preparing the agenda for meeting and daily reports along with the other office administrative records according to laid down procedures, policies and regulatory requirements on a regular basis for the smooth functioning;
Handling overall relationship management with various authorities and departments for smooth office operations while planning and implementing preventive measures to ensure smooth functioning;
2000 Diploma in Business Studies & Computer Information System – (Lambton College – Canada) – Emirates College