Logistics Assistant
AMS Middle East FZE
Total years of experience :13 years, 11 Months
- Coordinate with purchasing entity (Toyota Tsusho Corp.) for the final Order sheets.
- Provides S/I to Productions sources Japan, Europe, France, Asia & India.
- Monitoring of shipment schedule and follow-up of Import documents.
- Liaise with Manager for the Purchase and Selling prices.
- Sales order and Purchase Order creation in ERP system.
- Prepares set shipping documents and invoices to customers from different 6 different sources / suppliers.
- Handling 12 shipments of LC docs for Egypt & 15 TT shipments every month for (Cabo Verde, Ghana & Mauritius).
- Executed and in-charge for the successful handling the company’s biggest volume-market (Egypt) with an average of 1, 000 monthly order of units valued at 10 million Euro per month from 2019-2021.
- Process an average of 30-70, 000 AED worth of MOFA attestation and Egypt Legalization every month.
- Application of CTN number for Ghana.
- Handled transfer of Business Operations from Toyota Motor Europe to AMS -Middle East.
- Handled bank meetings, customer meetings for new business operation.
- Set up operational procedures for new project market.
- Regular shipment monitoring updates on ETD’s and ETA’s.
- Provided shipping instructions to factory and shipping forwarders.
- Handled approval of drafts and follow-ups on AWB numbers of import documents.
- Liaised with Expediting Manager for payment delays, production schedules and LC validity.
- Handled 21 countries in East, West & North Africa.
- Coordinated with shipping lines and prepares Letter for Switching BL and Telex-release.
- Prepared all export documents including application of certificates (COO, SASO, BV CERTIFICATE, COC and
SONCAP) for all Africa and GCC countries.
- Prepared Commercial Invoices according to Sales Orders entry.
- Completed all export documents for bank submission (CAD) or Bank negotiations (LC).
- Facilitated documentation for re-export shipments and coordinate with forwarders for shipment updates.
Essential Duties and Job Functions:
-Liaise with shipping lines in coordination with freight contracts, future bookings of shipments and vessel routing schedules.
-Liaise with the purchasing department for total shipment volume and orders from various suppliers.
-Coordinate with Supplier / Purchasing team for shipment’s mode of payment - CAD, DP or Letter of credit.
-Lodgments of confirmed Proforma or Sales contracts in ERP - software.
-Liaises with exporters and performs efficient documentation, verification, transmittal of documents in coordination with importers.
-Lodgment of request for shipments under (PSI) Pre-shipments inspection requiring Clean Report Findings from Inspection Companies (SGS, Cotecna et al.)
-Execute CNCA application to authorized CNCA agents - for West Africa shipments only.
-Ensures completion of transport documents such Bills of Lading, Packing list, Commercial invoice, Certificate of origin, and other shipping documents.
- Efficient file management system to ensure timely submission of shipping documents’ hard copies to accounts department.
-Provides weekly reports of pending dispatch documents and in transit shipments with updated ETA dates.
-Coordinates with the shipping lines and executes the process for export procedures.
-Performs orderly export documentation required for Ro-Ro or Jebel Ali shipments.
-Computes customs duties and freight charges for individual shipments.
-Access power point, Microsoft one note for report, presentations and data entry presentations.
-Responsible for organizing, booking, planning of CEO’s personal accounts.
-Maintains rapport with customers, managers and shipping agents for business transactions.
-Performs research and data gathering for new services and methods on document procedures.
-Resolving problem situations mainly shipment status, supplier or shipping lines’ negligent acts for rolled-off containers.
-Lodge letters of acknowledgment, authorization, complaint letter, letter or any form of business correspondence.
-Disseminates information relating to business operations.
-Coordinate with West Africa Team relating to customs new promulgated laws and procedures.
- Delivered summary of reports of all accredited companies under DAFZA.
- Performed data entry into company outreach software based on the business categorical order.
- Efficient document control, storage and filing hard copies of Client / Customer form.
- Performed daily phone verifications to deliver reports of updated client information.
Essential Duties and Job Functions:
- Prepared weekly detailed reports through Microsoft applications
- Prepared accurate summary of liquidation for fund transfers.
- Verified and control of issued official receipt’s consistency based on the original soft copy files.
- Attended seminars on topics specializing memorandums and procedures related to the brokerage and customs services.
- Conducted timely updates and discussions to superiors and service team.
- Performed electronic file management and document control.
- Lodgment of entries via OLRS (Online Registration System).
- Coordinated properly with agents to facilitate client or importer registration.
- Notified importers on the methods of payments by sending assessment notice through fax or emails.
- Classified products based on the AHTN - Asean Harmonized Tariff Nomenclature.
- Performed prompt cashiering tasks for bills payments (real property, insurance, utilities and credit card).
- Performed efficient customer service and evaluated customer feedback /complaints.
- Achieved the monthly projected income of the company.
- Ensured accurate inventory of stocks and prepared cashier’s report for financial assessment.
- Prepared consistent day to day automated summary of funds for revenue collection.
Major scope of Study includes: -Customs Laws, Code and Regulations -Harmonized Tariff Code -Customs Brokers Code of Ethics -Business Management -Political Science -Principles of Business Laws and Code Ethics -Accounting Basic -Warehousing -Incoterms -International Trade -Computation of Customs Duties and Taxes -ASEAN – Free Trade Agreements -Letter of Credit - UCP -600