Administrator Officer
Al Ghandi Auto
Total years of experience :19 years, 1 Months
Duties and Responsibility:
• Solely maintain well organized activities and organizes and systematizes filing documents systems.
• Handling the reception area including the telephone board and admin support to the departments
• Greet and assist all employees & schedule department meeting
• Updating the records of Company Trade License, Rentals and Insurance.
• Does bookings and arrange appointments and schedules events, conferences, meetings, travel, conference rooms
• Knowledge and high level of proficiency in the use of all office equipment
• Provide back-up support of operations with miscellaneous administrative duties
• Responsible for Outgoing and Incoming Faxes and mails and forwarding to respective personnel.
• Coordinating with client’s personnel department in order to get the requirement and cater the client’s needs.
• Preparing petty cash statement
• Responsible for entering purchase requests of each department
• Taking care of office equipment including supply and maintenance.
• Keep all information confidential and in order.
• Perform other duties that may be assigned.
• Maintain a close relationship with other department
• Participates in any training or development programs that may improve personal standards and departmental standards.
Duties and Responsibility:
• Ability to prioritize multiple tasks, meet deadlines and maintain high quality attention to detail
• Demonstrate high levels of professionalism when communicating in person by email or by phone
• Assist with meeting preparation and follow up, including maintaining agendas, creating pre-meeting packets, taking notes if needed, distributing and checking on follow-up items
• Provides the essential support to the company CEO/Director through coordination, recording and documentation of meetings/conferences
• Records, Files, Indexes, sorts out communications, memos and mails
• Prepare Minutes of the meetings
• Independently handle the company’s internal & external correspondence
• Solely In-charge in attending to the day-to-day office routines, does encoding, printing and office supplies requisitioning
• Does bookings and arrange appointments for CEO/Director's calendar of activities
• Screens calls for top company officers and managers
• Does other duties that may be assigned from time to time
• Respond quickly and efficiently to all incoming calls for information
• Ensure that all incoming emails are replied to in a prompt fashion and with pertinent information
• Prepare proposals for new and existing customers and facilitate showing of facilities and services
• Contract bookings and assist sales consultants in the execution of sales processes
• Generate lists of prospects and contact them by following standard operating procedures
• Prepare sales related documents such as contracts and event orders
• Contact customers, make appointments and relay information to designated sales personnel
• Ensure customer satisfaction by accurately processing order
• Collaborate with other departments to ensure that any issues are handled immediately
• Maintain sales records and prepare sales activity reports
• Record progress of all customer inquiries
• Encourage repeat business by networking with existing customers
• Provide input and ideas into marketing initiatives and assist in monitoring responses
• Communicate with distributors and company representatives to resolve queries aimed at business practices