Site Administrator Cum Document Controller
Comsip Al A'Ali
Total years of experience :15 years, 11 Months
· Responsible for providing assistance to the Project Manager and team with execution of projects
· Assists the team in all day-to-day administration functions and processes
· Processing, checking, recording and tracking all incoming/outgoing documents, correspondences, invoices, quotations, sundry and drawings
· Ensure that all relevant project documentation is maintained in the system and easily accessible
· Responsible for implementing and ensuring project Document Control process is adhered and met
· Organized and implement formulated policies and procedures
· Communicate pertinent information between management and staff, advise staff on adherence to project schedule
· Assists in preparations of minutes of meeting with the site supervisors and engineers
· Liaises with the procurement department, suppliers and subcontractors related to project requirements quotations
· Set goals, provide motivation, and thoroughly support project team members
· Assists the Support Services Team in daily office administrative activities
· Receptionist tasks such as fielding telephone calls and maintaining call logs; greeting, receiving and directing visitors to appropriate personnel; sorting out the post & handing over
· Ensures the reception area is presentable and tidy
· Receiving, processing and managing hotel bookings and Visa applications
· Managing log, handling various transportation, document delivery & collection along with other related tasks
· Managing the inventory and ordering of stationery supplies
· Generates and submits reports monthly staff timing, inventory and daily tenders
· Assists IT Support in technical issues with laptops, hardware and software
· Communicates and coordinates with vendors/services suppliers for all office related needs
· Creating and sending Local Purchase Orders (LPO) to suppliers, businesses and hotel partners for products and services provided and keep a record in the database and file
· Responsible for the registration of the prospective students for the training program
· Business development - Liaises, coordinates and maintains relationships with Awarding Bodies for training course acquirement and approval
· Actively assists the Manager with training plans for the institute
· Organizes, prepares and distributes materials for the training course
· Track and report outcomes for each training program
· Conducts trainer evaluation with students of the training program
· Manage and maintain training facilities and equipment, purchase office supplies as needed
· Maintain and update training records database daily
· Communicates and coordinates with students and trainers regarding training course
· Demonstrated success with client satisfaction by winning several cases in different jurisdictions, clear
communication and tracking of case progress
· Achieved financial targets and generated income for the department
· Supervise and train assistants to ensure attention to detail and adherence to company policy
· Schedule and coordinate meetings and conference calls, type documents such as correspondence, drafts,
minute of meetings and manuals
· Prepare financial report for the productivity and progress of the department
· Review and analyze legal cases related to intellectual property rights and corporate issues
· Provide recommendations/proposal to clients on appropriate actions to take on cases
· Liaise across different departments and foreign counterparts regarding case status and timely updates
· Ensure that all case documents are secured within the system database
· Monitor and organize inventory, and purchase office supplies as required
· Issue monthly invoices and ensure billing accuracy
Assists the Class Manager in the organization and orderly planning of students’
study plans. Assists in correcting and scoring students’ works (English &
Mathematics).
Manages classroom activities.
Young Learner English Reader: Helps young students hone their oral and
written language skills.
English Reader: Assesses older students’ Accuracy, Pronunciation and
Expression (APE) abilities through oral exercises.
Communicate with parents regarding child development.
Summa Cum Laude