ADMINISTRATIVE SECRETARY / SYS. DATA ENTRY
Mediterranean Equipment and Contracting Co
Total years of experience :3 years, 3 Months
ADMINISTRATIVE SECRETARY / SYS. DATA ENTRY
(July 1, 2012 - Present)
Mediterranean Equipment and Contracting Co.
Industrial Area St. 15 Gate 66 Qatar
P.O Box 12072
Tel. (+974) 44510122
Mr. Khalid el Essy
General Manager
Duties and Responsibilities
Administering and Monitoring of all the Status of Heavy Machineries,
Equipments, and Vehicles of the company.
Preventive Maintenance Monitoring of all the Machines/Equipments
mainly on its Hour Meter and Kilometer Reading.
Storekeeping and Monitoring of Stocks, Equipment Spare Parts, Machine
Filters, Engine Oil, Hydraulic Oil, Various Machine Oils and various store
tools and parts.
Provision of Engine and Hydraulic Oil Samples to be forwarded to France
Cofran Oil Company for laboratory testing to verify the Machines Overall
Status.
Data Encoding of all the Reports, Spare Parts, Oil Usage, Service
Maintenance Reports, Breakdown Reports to the System Software of the
Company.
All paper works such as notices, inter-office memos, invoices, purchase
orders, replenishment of petty cash, cash invoices, check invoices and all
paper works given by the General Manager.
Scheduling and Coordinating of all the Equipments/Vehicles Inspection
date and place for the renewal of Estimara Licenses (WOQOD FAHES) and
Third Party Certification (TUV SUD)
Document Controlling for all of the Equipments/Vehicles Estimara,
Insurance and Third Party Certification as well as Gate-passes for site
entry and also Document Controlling for all the Employees Documents such as Pataka ID, Visas, Passports, Drivers License, and Certifications.
Timekeeping and Preparing for the daily attendance of all the Workshop
Employees and as well as preparing of their monthly timesheet for salary
issuance.
Preparing of Daily Status Report of all the Equipments/Vehicles place of work and machine status as well as the delegation of operators and
drivers.
Human Resource Managing of all the incoming and outgoing employees in the company as well as issuance of memos, warning letters and coordinating to foreign recruitment agency for the completion of
government requirements between Qatar and Foreign Recruiting Body for incoming employees and preparation of final settlements exit money and booking of flight for outgoing employees.
Preparing and Coordinating for the completion of all the requirements of new employees such as Preparation of Job Offer, Joining Date Letters,
Photo, Blood Group Identification, Eye Testing (for
All office works directly given by the General Manager and Business
Development Manager.
Administrative Assistant
(May 2011-May 2012)
South of Market Condominium Corporation
th th
26 St. cor. 11 Ave. Fort Bonifacio Global City Taguig
Tel. no. 856-0132/856-0129
Ms. Sarah L. Rafer
Property Manager
Duties and Responsibilities
Assists the Property Manager in the preparation and implementation of operating expense budget and capital expenditures.
Assists the Property Manager (PM) in securing renewal of the necessary
permits and licenses related to the operation of the building and its
appurtenant equipment.
Assists the Property Manager in ensuring that the rules and regulations,
security and safety, and uninterrupted management service to the building
are complied with at its best.
Assists management staff in preparing special projects, costing and scheduling of activities during holidays, and long weekend to be
accomplished by concerned departments
Assists the Property Manager to ensure that all maintenance programs for the equipment and facilities of the project are executed as per schedule to
minimize equipment breakdown.
Assists the Property Manager to ensure that the safety and security
aspects of the project is maintained at all times and by designing a
security, safety and emergency preparedness management plan to be
implemented by the contracted security agency personnel.
Assists the Property manager in formulating the Building Fire Brigade
composed of personnel from different departments and facilitate fire
safety/emergency preparedness training and seminars in coordination with concerned government local agencies.
Assists the PM in setting the housekeeping standard required at the building for the housekeeping contractor to implement.
Assists the Property Management Office (PMO) in coordinating and monitoring contractors with regards to renovations/fit-outs, equipment
installation and rectification.
On-the-Job Trainee in Property Management
(January 2011-May 2011)
Crown Tower Condominium Corporation
107 H.V Dela Costa St. Salcedo Village Makati City Philippines
Tel. 818-4278
Mr. Luisito Abuan
Property Manager
A Project of
PRISGENE Facilities Services Professionals Corp.
th
7 Floor United Life Bldg. Arnaiz Ave. Legazpi Village Makati City
Tel. 892-3594
(Period Covered from January 10, 2011-May 10, 2011 total of 720 hrs.)
Good communication skills (English, Filipino, Arabic)
Proficient in Microsoft Office Applications
With Qatar Driving License number 29060801422 (Manual/Light Vehicle)
TRAININGS/SEMINARS: Work Ethics and Professionalism Seminar
AVR1, Bldg.1 Fourth Floor, University of Makati
Speaker: Mr. Dave Del Rosario
(UMAK Guidance Counselor, October 13, 2010)
Bachelor of Science in Building Technology Management University of Makati (Graduate) J.P. Rizal Ext. West Rembo, Makati City Philippines Tel no. 882-0535/882-0677 2008-2012
Bachelor of Science in Computer Network Administration University of Makati (finished 1 year) J.P. Rizal Ext. West Rembo, Makati City Philippines Tel no. 882-0535/882-0677 2007-2008