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تم إلغاء حظر المستخدم بنجاح
جيروشا Cruz, Executive Assistant to Executive Director

جيروشا Cruz

Executive Assistant to Executive Director·Artan Holding

قطر

بكالوريوس, Bachelor of Science in Office Administration

الخبرة العملية

مجموع سنوات الخبرة: 18 سنوات, 7 أشهر

Executive Assistant to Executive Director

ديسمبر 2022 - حتى الآن

Artan Holding

الدوحة، قطر

ديسمبر 2022 - حتى الآن

• Manage the Executive Directors schedule and calendar
• Coordinate meetings, appointments and travel arrangements
• Prepare/collate documents, reports, and presentations for the Executive Director
• Handle correspondence, emails and phone calls on behalf of the Executive Director
• Greet and receive visitors, as well as answering and directing incoming calls
• Assist with meeting preparation and follow-up, including agenda creation and minutes taking
• Provide general administrative support, such as filing, record-keeping, research and data entry
• Act as a liaison between the Executive Director and other staff members, clients and stakeholders
• Handle confidential information with discretion and professionalism
• Manage office supplies and inventory to ensure smooth operations
• Oversee office maintenance and ensure a tidy and organized workspace
• Supervise support staff, such as tea boys and delegating tasks as needed
• Perform ad hoc errands

مجال الشركة:
خدمات الدعم التجاري الأخرى
الدور الوظيفي:
إدارية

Executive Assistant to Executive Director

ديسمبر 2022 - مايو 2024

Artan Holding

الدوحة، قطر

ديسمبر 2022 - مايو 2024

• Manage the Executive Directors schedule and calendar
• Coordinate meetings, appointments and travel arrangements
• Prepare/collate documents, reports, and presentations for the Executive Director
• Handle correspondence, emails and phone calls on behalf of the Executive Director
• Greet and receive visitors, as well as answering and directing incoming calls
• Assist with meeting preparation and follow-up, including agenda creation and minutes taking
• Provide general administrative support, such as filing, record-keeping, research and data entry
• Act as a liaison between the Executive Director and other staff members, clients and stakeholders
• Handle confidential information with discretion and professionalism
• Manage office supplies and inventory to ensure smooth operations
• Oversee office maintenance and ensure a tidy and organized workspace
• Supervise support staff, such as tea boys and delegating tasks as needed
• Perform ad hoc errands

مجال الشركة:
خدمات الدعم التجاري الأخرى

Senior Business Coordinator

يناير 2021 - أكتوبر 2022

Ideal Medical Solutions W.L.L.

الدوحة، قطر

يناير 2021 - أكتوبر 2022

• Prepare tenders/proposals (Commercial and Technical) based on client requirements
• Ensure the team’s complete documentation for timely submission, including tender bonds and necessary attachments
• Coordinate with suppliers daily and prepare samples as required
• Maintain databases of tenders, clients and suppliers
• Monitor new tender advertisements from various sources
• Respond promptly and accurately to client inquiries
• Perform daily filing tasks

مجال الشركة:
الأجهزة الطبية والصحية

Senior Business Coordinator

يناير 2021 - أكتوبر 2022

Ideal Medical Solutions W.L.L.

الدوحة، قطر

يناير 2021 - أكتوبر 2022

• Prepare tenders/proposals (Commercial and Technical) based on client requirements
• Ensure the teams complete documentation for timely submission, including tender bonds and necessary attachments
• Coordinate with suppliers daily and prepare samples as required
• Maintain databases of tenders, clients and suppliers
• Monitor new tender advertisements from various sources
• Respond promptly and accurately to client inquiries
• Perform daily filing tasks

مجال الشركة:
خدمات الرعاية الصحية الأخرى

Executive Secretary / Administrative Assistant

مايو 2016 - يناير 2021

Qatargas Clubs

الدوحة، قطر

مايو 2016 - يناير 2021

As Executive Secretary to Head of Clubs & Recreational Facilities
• Manage calendar, meetings and travel; screen calls and emails; coordinate meetings and conferences; record meeting minutes; handle correspondence drafting; maintain office files and records; prepare documents and presentations; operate office equipment; conduct research and analysis; greet guests and clients.
• Serve as liaison between management, staff and clients
• Facilitate advertising collaborations with external companies/residents; draft agreements and related documents
• Coordinate logistics and plan Club events/activities
• Generate purchase requests, stationery requests, invoices and notices
• Provide efficient administrative support and assistance

As Administrative Assistant for Website & Communications
• Maintain and update Al Khor Community website, including notices, news and events
• Manage social media accounts, creating and posting updates for residents
• Design posters for events, classes, and advertisements
• Produce weekly newsletters and SAHA campaign materials
• Update Club TV displays using Design Studio software
• Capture photos of Club events for social media
• Maintain newsletter subscriber database
• Submit reports for compilation in Qatargas SharePoint
• Perform additional administrative duties as needed in the Clubs Admin Office

مجال الشركة:
خدمات الدعم التجاري الأخرى

Executive Secretary to Head of Clubs / Administrative Assistant for Website and Communications

مايو 2016 - يناير 2021

Qatargas Clubs

الدوحة، قطر

مايو 2016 - يناير 2021

As Executive Secretary to Head of Clubs & Recreational Facilities
• Manage calendar, meetings and travel; screen calls and emails; coordinate meetings and conferences; record meeting minutes; handle correspondence drafting; maintain office files and records; prepare documents and presentations; operate office equipment; conduct research and analysis; greet guests and clients.
• Serve as liaison between management, staff and clients
• Facilitate advertising collaborations with external companies/residents; draft agreements and related documents
• Coordinate logistics and plan Club events/activities
• Generate purchase requests, stationery requests, invoices and notices
• Provide efficient administrative support and assistance

As Administrative Assistant for Website & Communications
• Maintain and update Al Khor Community website, including notices, news and events
• Manage social media accounts, creating and posting updates for residents
• Design posters for events, classes, and advertisements
• Produce weekly newsletters and SAHA campaign materials
• Update Club TV displays using Design Studio software
• Capture photos of Club events for social media
• Maintain newsletter subscriber database
• Submit reports for compilation in Qatargas SharePoint
• Perform additional administrative duties as needed in the Clubs Admin Office

مجال الشركة:
النفط والغاز

Senior Executive Secretary to GM & Administrative Officer

أكتوبر 2010 - فبراير 2016

The Clorox Company

Pasig City، الفلبين

أكتوبر 2010 - فبراير 2016

• Support the General Manager and senior staff with administrative tasks such as scheduling meetings, arranging travel, and preparing documents. Manage conference room logistics and maintain confidentiality of sensitive information.
• Manage daily office operations, including screening calls, organizing files, and maintaining calendars. Handle bank transactions, mail distribution, and office supply management. Assist in planning company events and coordinate activities among employees. Complete additional tasks as assigned

مجال الشركة:
السلع الاستهلاكية سريعة التداول

Senior Executive Secretary to GM & Administrative Officer

أكتوبر 2010 - فبراير 2016

The Clorox Company.

Pasig City، الفلبين

أكتوبر 2010 - فبراير 2016

• Support the General Manager and senior staff with administrative tasks such as scheduling meetings, arranging travel, and preparing documents. Manage conference room logistics and maintain confidentiality of sensitive information.
• Manage daily office operations, including screening calls, organizing files, and maintaining calendars. Handle bank transactions, mail distribution, and office supply management. Assist in planning company events and coordinate activities among employees. Complete additional tasks as assigned.

مجال الشركة:
التصنيع

Administrative Assistant / Receptionist

يوليو 2007 - أغسطس 2010

St. Mark General Merchandise

Las Pinas، الفلبين

يوليو 2007 - أغسطس 2010

• Coordinate inter-office tasks including drafting business correspondence, filing documents, and sorting mail. Maintain employee databases, client directories, and company schedules. Handle document mailing, research potential job candidates, and make travel arrangements. Arrange meeting facilities, prepare agendas, and take meeting notes. Schedule appointments, perform bank transactions, and fulfill office supply requests. Provide assistance to office staff and clients as required.
• Greet visitors and manage phone calls, directing inquiries to the appropriate staff. Provide information on company products and services to customers. Take messages and ensure timely delivery to staff. Maintain reception area, including record-keeping and client check-in/out. Maintain cleanliness and tidiness of the office space.

مجال الشركة:
الاستعانة بالمصادر الخارجية للمبيعات

Administrative Assistant / Receptionist

يوليو 2007 - أغسطس 2010

St. Mark General Merchandise

Las Pinas، الفلبين

يوليو 2007 - أغسطس 2010

• Coordinate inter-office tasks including drafting business correspondence, filing documents, and sorting mail. Maintain employee databases, client directories, and company schedules. Handle document mailing, research potential job candidates, and make travel arrangements. Arrange meeting facilities, prepare agendas, and take meeting notes. Schedule appointments, perform bank transactions, and fulfill office supply requests. Provide assistance to office staff and clients as required.
• Greet visitors and manage phone calls, directing inquiries to the appropriate staff. Provide information on company products and services to customers. Take messages and ensure timely delivery to staff. Maintain reception area, including record-keeping and client check-in/out. Maintain cleanliness and tidiness of the office space.

مجال الشركة:
التوزيع والخدمات اللوجستية وسلسلة التوريد

التعليم

Cebu Institute of Technology - University

يناير 2024

يناير 2024

بكالوريوس، Bachelor of Science in Office Administration

الفلبين

Informatics Computer Institute

أغسطس 2004

أغسطس 2004

دبلوم، Diploma in Computer Studies

الفلبين

Skills

Microsoft Office
Expert
Microsoft Office
Expert
Travel Services
Expert
Travel Services
Expert
Calendaring
Expert
Calendaring
Expert
Executive Assistance
Expert
Executive Assistance
Expert
Office Administration
Expert
Office Administration
Expert
FILING
Expert
FILING
Expert
PRESENTATIONS
Expert
PRESENTATIONS
Expert
SCHEDULING
Expert
SCHEDULING
Expert
COMMUNICATIONS
Expert
COMMUNICATIONS
Expert
AGENDA (MEETING)
Expert
AGENDA (MEETING)
Expert
Google Products (Gmail, Calendar, Drive, Sheets, Docs, Forms, etc.)
Expert
Google Products (Gmail, Calendar, Drive, Sheets, Docs, Forms, etc.)
Expert
Diary Management
Expert
Diary Management
Expert
Calendar management
Expert
Calendar management
Expert
Office administration
Expert
Office administration
Expert
Meeting scheduling and coordination
Expert
Meeting scheduling and coordination
Expert
Travel arrangements
Expert
Travel arrangements
Expert
Confidentiality
Expert
Confidentiality
Expert
Microsoft Office
Expert
Microsoft Office
Expert

حسابات مواقع التواصل الاجتماعي

الموقع الشخصي
الموقع الشخصي

اللغات

الفيلبينية

متمرّس

الانجليزية

متمرّس

الهوايات والاهتمامات

sports, travelling