Jeseel Puliyanakayil Kunchu Mohammed

• Maintaining & uploading documents in SAP & DRMS (Document Management Record System).
• Updated all incoming and outgoing Contractor and Company Project documentation into register and updated soft copies into FTP site and Electronic Data Management System.
• Responsible for documentation, monitoring, recording & issue of all Design/Production related documents.
• Handling process incoming and outgoing Contractor Project technical and non-technical documentations as Design Drawings, Correspondences, Contractor Site Queries, Variation Order, Minutes of Meeting, Weekly and Monthly Report.
• Ensuring all superseded drawings are removed from register and archived and replaced with up dated version.
• Handling and control process Company Technical and non-technical documentation as Company Site Query, Change Instruction, Site Instruction, Design Drawing, Specifications etc.
• Log & prepare the status of Engineering Drawings, Specifications, Materials Standards, Materials Certification, Vendors & Manufacturers data sheet and documents.
• Prepare and distribute Progress reports every month for clients.
• Preparation of KPI Reports, Weekly Reports, and monthly reports, & other various reports as required.
• Responsible for Project close out documentation in line with company / Client procedure.
• Act as a prime contact point for the Client Representative, Consultant and Sub Contractor for document related issues.
• Prepare various Dashboards for Presentation.
• Prepare and arrange of all the equipment certificates, Test Certificates etc of the vessels in order to incorporate with Project Dossier.
• Communicate with all the suppliers and other external parties for transmitting documents and data between both companies and ensure the acknowledgement of the receipt from both sides.
• Coordinate with all department for easiness of data transfer between each trades.
• Maintaining Technical Library (Hard and Soft Copy) with Specific with specific numbering system.
• Maintain FTP server which is used for uploading and downloading data between.

Role


 Full responsible of the incoming and outgoing documents from Client and Contractor.
 Receiving and Tracking all the incoming Documents (Shop Drawing, Material Submittal, and Design Drawings. Site Letters) from Contractor and Client.
 Printing and editing the drawings using AutoCAD.
 Preparing Document Transmittals and Issuing document to contractor.
 Preparing Reports like as Weekly Reports, Monthly Reports of the documents and forwarding to Management head Office.
 Continuous updating of Document Track Sheet with its correct Number and order.
 Maintain filing system and record originals of project documents such as Drawing, Datasheets, Manuals, Operational Test Reports, Pre-Start up activity Reports, Check List and Test Sheets.
 Assist to Project Engineers in all documentation and preparation works so as to keep standard and perfection.
 Assist to prepare various certificates, transmittals, consolidate comments from the client side, input data (document number, title, revision, date and so on) in to document list, preparing copies of documents.
 Establish and maintain document storage and archiving methods and facilities, establish criteria for logging, distribution, tracking and securing, retrieving and storing documents.
 Distribution of Technical Documents according to Project Engineering Manager Instructions internally, externally and to the Clients.

Documentation


 Maintaining files for all internal and external correspondences, minutes of meetings and other project technical documents.
 Distributing documents to Clients, Contractors and subcontractors as per area wise as per the contract terms; retrieving any documents / drawings with little reference possible with the creation and operation of the Computerized Master Record.


 Handling Office Administration Works
 Opening Demat Accounts For Customers
 Preparing Customer Portfolio in Microsoft Excel
 Controlling Trading Terminals
 Canvassing customers to invest in stocks market
 Preparing and submitting accounts Details to head office.
 Coordinating Staff
 Implement new Trading Techniques
 Coordinate Training For new Staff

Administration Duties and Responsibilities

 Handling Office Administration Works.
 In-charge administrative aspects of the company.
 Post Client details Oracle Database.
 Prepares Business Development reports on a weekly basis.
 Contact the customers if need any clarification.
 Sending e-mails and faxes to main office and clients.
 Coordinate with travel agency and HR Dept for Air ticket arrangement for new recruits and employees going on business trips and annual leave
 Keeping Enquiry
 Schedule and confirm appointments for clients, customers, or managers

Documentation Duties and Responsibilities

 Full responsible of the incoming and outgoing documents.
 Receiving and Tracking all the incoming Documents
 Preparing Document Transmittals and Issuing documents.
 Continuous updating of Document Track Sheet with its correct Number and order.
 Establish and maintain document storage and archiving methods and facilities, establish criteria for logging, distribution, tracking and securing, retrieving and storing documents

 Handling Day to Day Activities.
 Implementing Business Development Programs.
 Handling Admission.
 Preparing and submitting admission Details to head office.
 Coordinating Staff.