Executive Secretary
Hamad Medical Corporation
Total years of experience :12 years, 3 Months
Handling and maintaining all the incoming and outgoing logs to easily track all the documents (memos, letters, etc.)
Coordinates with other departments, employees, companies, and messenger for any concern and as required of our Executive Director
Liaise with other Departments for collecting any documents and sharing information upon request.
Responsible for handling petty cash and preparing the summary sheet.
Responsible for monitoring office supplies and doing inventory
Distribute memos or any related files from the department to concern areas through emails or hard documents
Copy, Scan, and File documents in physical and digital records
Create templates/forms for future use
Retrieve files as requested by immediate superior
Manage the flow of documentation within the organization
Maintain confidentiality around sensitive information and terms of the agreement
Assisting and helping in preparing purchase requisition (PR) and Tender Files.
Handling the Oracle’s account of the immediate supervisor.
Execute timely, efficient, and effective operations of the department.
Prepare administrative reports for the senior management team.
Handle information requests from the executive director
Arrange schedule, and organize meetings, staff meetings, and other departmental meetings when required.
Answering phone calls, emails, and Memos.
Secretary of 2 Corporate Committees
Arrange schedules and organize board meetings when required.
Taking minutes for every meeting and preparing memos.
Coordinating with the Chairman and other board members.
Tri Logistics WLL
•Copy, scan and store documents
•Check for accuracy and edit files, like contracts
•Review and update technical documents (e.g file tracker)
•Distribute memos or any related files from the department to concern areas through emails or hard documents
•File documents in physical and digital records
•Create templates for future use
•Retrieve files as requested by immediate superior
•Manage the flow of documentation within the organization
•Maintain confidentiality around sensitive information and terms of agreement
•Perform all secretarial duties.
•Execute timely, efficient and effective operations of the department.
•Prepare administrative reports for the senior management team.
•Handle office correspondence and filing systems.
•Handle information requests from executive director
•Arrange, schedule and organize board meetings, staff meetings and other departmental meetings when re-quired.
•Organize and update databases effectively.
•Assess and evaluate inter-departmental functions and activities.
•Integrate best practices and standards in administrative function
•Answering phone calls, emails and Memos.
Hotcup and More (United Business Development), The Pearl, Doha Qatar
•Assisting customer with their purchase
•Attending inquiry from the customer
•Provide good customer service.
•Responsible in processing Cash and Card payments.
•Issue receipts, refunds, credits or change due to customers
•Sending request quotation by the customer
•Monitoring the products in the shop floor that correctly replenish always.
•Ordering items for the shop
•Preparing and sending daily and monthly SALES REPORT in the head office
•Trained the customers on the set up, operation and maintenance of the products
•Processing delivery of purchase products and following up the delivery process to the DELIVERY TEAM
•Weekly, monthly and yearend inventory of all the products displayed
• Posting and promoting the products in social media (Hotcup and More Online Site and Instagram)
Le Chocolate (United Business Development),
Serving customers in a polite and friendly, helpful manner
Keep the “serving counter” area clean and tidy at all times.
Gift wrapping
Confectionery is packing as per request and instructions of the customer
Restocking the shelves
Ordering products supplies and merchandise
Monitor ing inventory of supplies and products daily and weekly.
Attending customers' concerns.
Process Cash and Card Payments
Provide administrative and clerical support services
Cutting information in the newspaper will affect the economical aspect.
Searching data and Compiling
Answering customer queries
Arrange hotel booking for the buyers.
Sending emails of confirmation of their complimentary hotel booking for those real estate buyers.
Handling the prices of the products
Keeping all the prices for every account (buyer) well
Updating and informing all the accounts if there’s any changes in the price of the product.
Sending request quotation and promotional letters if there’s any.
Preparing the sample items and letters for approval by the buyer for those new products
Assuring the price and barcode are correct and performing
Can operate machinery such as copier, scanner and fax machine
Perform clerical duties including filling and inventory
Answering phone calls in a professional and helpful manner
On The-Job Training
Bureau of Internal Revenue (RDO-46), Taytay Philippines
•Assisting the clients
•Answering phone calls, sending faxes and emails.
•Verifying the Tax Identification Number (T.I.N)
•Sorting and