Office Admin
Propertyana Real Estate
Total years of experience :13 years, 10 Months
Job duties and responsibilities
• Update social media sites and website(s)
• Update and maintain customer/contact database, mailing list, and scheduled follow-ups with customer, clients and real estate agents, and other real estate personnel.
• Generate email correspondence and other documents on a daily basis
• Ordering and maintaining inventory of real estate supplies
• Process rental application and other documents
• Preparing real estate agreements and coordinating required signatures
• Ensuring paperwork is compliant with office requirement
• Preparation of Ejari contract
• Filter emails and phone calls to the appropriate team members
• Preparation of monthly financial reports up to finish using a tally accounting software
• Preparation of monthly disbursement report
• Preparation of daily cash position reports
• Preparation of Agents’ commissions on property dealings
• Preparation of monthly payroll - WPS
• Handles the petty cash funds
• Mail out invoice/statements
• Advertising, screening, recruiting, shortlisting and interviews of potential candidates
• Arrangement of visit visa/employment visa for selected candidates
• Addressing grievances of employees
• Planning and maintaining annual leave/leave salary and other benefits record
• Perform tasks not included herein, as assigned
Fatma Al Moosa Advocate and Legal Consultancy 2010 to date
Secretary cum Receptionist
Job duties and responsibilities:
• Manage the reception area, including greeting visitors & responding to telephone & in-person request for information.
• Maintained the front desk & reception area in a neat & organized fashion.
• Dispersed incoming calls & mails to correct recipients throughout the office.
• Incoming and outgoing log of documents
• Make copies, sent faxes & handled all incoming & outgoing correspondence.
• Organized files, faxed reports& scanned documents.
• Maintain confidential information of office related information
• Arrange conferences, meetings and materials needed for office personnel
• Locate and attach appropriate files to incoming correspondence requiring replies
• Posted open positions on company & social media websites.
• Managed the day-to-day calendar appointment for the company’s General Manager.
• Properly routed agreements & invoices through the signature process.
• Learn to operate new office technologies as they are developed and implemented
• Monitoring manager’s emails and printing out and organizing for action, to read or requiring a signature
• Scheduled & confirmed appointments for entire Lawyers.
• Schedule and confirm appointments for clients.
Bachelor 0f Science in Business Administration Major in Marketing University of Rizal System Tanay Rizal, Philippines Graduated in Year 2010 Computer Programming Catanduanes Institute of Technology Virac, Catanduanes March 1999