Purchasing Officer
Queenex Hygiene Paper Manufacturing LLC
Total years of experience :13 years, 1 Months
• Creating Foreign Purchase Order (IPO) and Local Purchase Order (LPO) through ERP SYROS and SAP which includes the following:
Managing Material Request (MR) for Raw Materials such as Pulps and Chemicals, Spare Parts and Services from all departments
Sending Request for Quotation (RFQ) to the specific supplier base on the MR and request for Catalog, Sample or Picture for Spare Parts and Material Safety Data Sheet for Pulp and Chemicals
Creating Tabulation of Quotation (TOQ) and forwarding it to the requesting department for review and approval
Create IPO or LPO for the selected supplier
Sending approved Purchased Order (PO) to the selected supplier for delivery
For IPO, processing the following:
1. After sending of PO, request for Order Acknowledgement Receipt
2. For Pulp and Chemicals, arranging the shipping documents such as Delivery Order (DO) and Bill of Lading prior to arrival of shipments
3. For Spare Parts, sending RFQ to various Freight Forwarder for the arrangement of shipping
4. Creating PO for the selected Freight Forwarder and coordinate the shipping between the supplier and the freight forwarder
5. Monitor the shipments to be delivered on time and to avoid demurrage from sea port
For LPO, processing the following:
1. After sending of PO, request for Order Acknowledgement Receipt
2. If delivery is not covered by the supplier, ask for the arrangement of freight forwarder to be paid upon delivery
3. Monitor the delivery to be on time
For Services, processing the following:
1. After sending of PO, request for Order Acknowledgement Receipt
2. Coordinate with the supplier and the requesting department for the implementation of service
3. Request for Acceptance of Work upon completion of service
Managing Store Receipt Voucher (SRV) for received goods to be forwarded to Finance
• Create LPO for Logistic (Transportation Charges) for truck deliveries for customers in UAE and GCC.
• Update PO records and managing documents of Integrated Management System (IMS), Abu Dhabi Occupational Safety and Health (OSHAD) and purchases such as New Supplier Approval Form and Credit application Form
Duties and Responsibilities
• Acts as a custodian of all computers and computer related assets such as, but not limited to Desktops, Laptops, Servers, Printers and other computer accessories.
• Handles the inventory and accuracy of physical items based on actual records.
• Updates and uploads Asset Allocation report monthly for the charging of machines for all the users.
• Manages the Online Ticketing System (Symphony and HPOV) for the entire request raised by the users such as Desktop deployment and pull out and other request related to hardware requirements.
• Processes the raising of purchase request (PRS) to obtain all the hardware as per project requirements such as Laptop for newly hired managers.
• Maintains the Fixed Asset System (FAS) that handles all the assets of the company including the hardware such as assigning asset tag for newly purchased items, assigning the items to user, transferring of items, ensuring the disposal of items, and performing other processes related to physical assets.
• Performs basic computer troubleshooting involving hardware and software maintenance such as desktop diagnostics, multiple OS configuration, Remote desktop, and networking.
• Manages Microsoft Office and other multimedia applications such as Adobe Photoshop/Acrobat/Illustrator and Macromedia Flash.
Task Assigned:
- Business Impact Analysis (BIA)
- Information Technology (IT) and Information Security (IS) Risk Checklists
- Enterprise Data Warehouse (EDW) - Extract, Load, and Transform (ELT) Build
- Unified Compliance Checklist
- International Organization for Standardization (ISO) / International Electrotechnical Commission (IEC) 27002 Readings/Research
- Information Asset Inventory and Classification Project
- Information Security Risk Assessment (ISRA), ISO/IEC 27001 Compliance & Document Standard
Applications Used (Scripting):
• Oracle SQL Developer
• Oracle Data Integrator 11g
• Oracle Business Intelligence Administration Tool
• OBIEE (Oracle Business Intelligence Enterprise Edition)
Overall Rating: 1.25
Bachelor of Science in Information Technology