Jihane Bou Abboud

Assist the Founder and the Chairman in their personal related issues: appointments, calendars, presentations, legal/technical articles/letters, typing, filing, translation, etc.
• Internal and external correspondence
• Act as a link between the Company in Beirut and the sister companies abroad
• Constantly update the travel calendar and ensure proper communication and meetings rescheduling as necessary
• Handle travel issues for company members and guests: Visa applications, Ticket and hotel bookings, Pick-up and drop off
• Follow up and control ticket and hotel reservations invoices before transferring for signature and payment
• Organize all logistics related to meetings in and out of office
• Drivers coordination: schedule, follow up, overtime tracking and behavioral coaching
• Ensure proper filing of all legal documentation of all companies
• Commercial support: Sales target vs. Actual
• Follow up the purchase of office supplies
• Events coordination and execution follow-up
• Handle the Consultancy expenses file
• Design and implement labeling system for the office
• Conduct monthly 5S audit for the offices
• Follow up the company cars monthly fuel consumption
• Handle some HR issues: Update employees package file, Annual leave, Attendance, foreigners' employees' cases, etc.
• Receive customers' complaints and ensure logging as per the process
• Handle Profit Improvement Projects
• Member of the Internal Communication Team

GENERAL TASKS

• Assist Chairman in his personal files, portfolios and daily tasks
• Supervise the purchases of office supplies
• Check and register on daily & monthly basis cheques prepared by accounting department
• Prepare Transfers, Currency exchange & letters to the banks
• Compare the “Banks and Shares statements of accounts” on weekly basis
• Write the Minutes of Meetings when needed
• Prepare documents for annual renewals of various documents: Passport - Visa - Rental locations.
• Handle tickets and hotels booking
• Control and confirm Airlines Free Mileage
• Prepare a statement for the “Travel Expenses”

TCHOOZ SHOES SAL

• Handle correspondence for Puma and other brands
• Prepare files for members attending meetings organized by Puma
• Remind Sales team on weekly basis re "Puma Deadline Orders"
• Follow up orders status with the Logistics Manager in order to proceed with shipment
• Follow up New Brands orders statement of account, provide data to the financial department
• Collaborate with the Logistics Manager and have an overview of the job to ensure work continuity if needed
• Compare the statement of account received from Puma on monthly basis to the company's statement in coordination with the Financial Manager and Logistics Manager and ensure payment on due date
• Follow up New brands statement of account and ensure payment on due date
• Control daily sales and deposits in banks for the Puma stores

ROBERT’S GROUP HOLDING

• Follow up shipments with the Operations Manager
• Prepare letters for bank transfer in coordination with the Operation Manager
• Control daily income and deposits in banks for Robert's Group on daily basis

• Build up the communication procedure between
the head office in Lebanon and more than 6 overseas branches opened within one year
• Prepare Job offers and Contracts for the overseas staff
• Prepare and update HR Forms for the overseas branches: List, Annual Leave, Tickets, etc.
• Gather information and update data continuously
• Build up Daily, Monthly and Yearly reports
• Filing for the HR Lebanon and Overseas
• Follow up all staff monthly tasks including attendance, annual leave, tickets, etc.
• Support the Branches' Managers in administrative issues

Cornish el Mazraa branch)

• Analysis of the activities of the 2 branches on monthly basis to take the necessary corrective actions
• Build up communication procedures between the branches to eliminate any problem
• Assign administrative and technical responsibilities per branch and per employee
• Ameliorate the Service Center's performance via SONY Gulf
• Report activities to the General Manager on daily, weekly, monthly and annual basis
• Report activities to SONY Gulf on weekly and monthly basis
• Correspondence for all Administrative and Technical issues
• Handle accounting of Antelias branch through Dolphin system
• Analyze of Accounting and Financial reports
• Provide support for Customers and dealers
• Prepare Contracts and Deals

• Report activities to the General Manager on daily, weekly, monthly and annual basis
• Handle complete accounting of the company through Dolphin system
• Analyze Accounting and Financial reports
• Provide support for Customers and dealers
• Prepare Contracts and Deals
• Project Management: AC installation - Complete after sale service to showrooms
• Handle certain issues related to Human Resources