HR Officer (Corporate – MENA Region)
Delta Corporation
مجموع سنوات الخبرة :7 years, 2 أشهر
□ Supervise and Coordinate with the Department Heads / Assigned Representative for the timesheets and verify details such as overtime, attendance, absence- sheets, attendance slips, duty commencement, medical certificates provided prior to entering into the payroll system (HR.NET & Web HR)
□ Getting the approval of the concerned signatories (HR Manager); provide clarifications if required any matter related to payroll, Leave or EOS Settlement.
□ Preparation of WPS SIF files for transferring employee’s salaries and settlements
□ Monitor and review employee’s daily attendance in line with company policy.
□ Calculating and verifying leave settlements and final settlements as per the labor-law
□ Updating the approval adjustment of salaries, benefits, position and Rewards in the HRIS System.
□ Preparation of periodical manpower reports, salary reports, case studies, comparison analysis to Management for information, guidance and corresponding action.
□ Follow up and verifying monthly Ticket & Hotel Reservation Expenses.
□ Providing assistance with queries raised by HR staff or employees seeking clarifications in their settlements & Monthly Payroll
□ Pay card or Savings Bank account issuance support to newly hired employees.
□ Maintains employee information by entering and updating employment and status-change data other mandatory information in HRIS.
□ Provides secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages
□ Maintains employee confidence and protects operations by keeping human resource information confidential.
□ Contributes to all other HR related support to the team for the improvement of the Department.
□ Prepare or maintain employment records related to events such as hiring, termination, leaves, transfers, or promotions, using human resources management system software.
□ Interpret and explain human resources policies, procedures, laws, standards, or regulations.
□ Hire employees and process hiring-related paperwork.
□ Inform job applicants of details such as duties and responsibilities, compensation, benefits, schedules, working conditions, or promotion opportunities.
□ Address employee relations issues, such as harassment allegations, work complaints, or other employee concerns.
□ Schedule or conduct new employee orientations.
□ Confer with management to develop or implement personnel policies or procedures.
□ Select qualified job applicants or refer them to managers, making hiring recommendations when appropriate.
□ Review employment applications and job orders to match applicants with job requirements.
□ Conduct reference or background checks on job applicants.
□ Conduct exit interviews and ensure that necessary employment termination paperwork is completed.
□ Provide management with information or training related to interviewing, performance appraisals, counseling techniques, or documentation of performance issues.
□ Contact job applicants to inform them of the status of their applications.
□ Interview job applicants to obtain information on work history, training, education, or job skills.
□ Develop or implement recruiting strategies to meet current or anticipated staffing needs.
□ Advise management on organizing, preparing, or implementing recruiting or retention programs.
□ Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
□ Process paperwork for new employees and enter employee information into the payroll system.
□ Verify attendance, hours worked, and pay adjustments, and post information onto designated records.
□ Compute wages and deductions, and enter data into computers.
□ Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.
□ Keep track of leave time, such as vacation, personal, and sick leave, for employees.
Duties & Responsibilities
□ Supervise and Coordinate with the Timekeepers for the timesheets and verify details such as overtime, attendance, absence- sheets, attendance slips, commencement, medical certificates provided prior to entering into the payroll system
□ Process monthly timesheet using the commands in the system/software; and assist the Cost Control department for any clarification or required documentation to reconcile actual cost with the budget cost
□ Getting the approval of the concerned signatories (HR Manager, Accounts Manager and managing director); provide clarifications if required.
□ Preparation of WPS SIF files for transferring employee’s salaries and settlements.
□ Attending to grievances and other employee concerns and provide necessary advice and/or coordinate with the HRM or concerned line manager to investigate and arrange disciplinary actions to erring employees.
□ Monitoring and updating the employee’s code of discipline file and keep records in the employee’s personal files and for the HRIS records.
□ Monitoring and updating workman insurance policy and responsible for the submittal of insurance claim request and follow up and provide the necessary documents to finalize the insurance claims.
□ Monitoring and updating work injuries and accidents logs and registering work injury cases to the labor department
□ Reviewing recommendations request for adjustment of salaries, benefits, position and Rewards through HRIS documentary analysis.
□ Conducting documentary analysis of the background, qualifications, performance ratings, and history of the employees who are recommended for promotion, demotion or change of trade and assisting the HR Manager in decision making.
□ Preparation of periodical manpower reports, salary reports, case studies, comparison analysis to HR Manager for information, guidance and corresponding action
□ Providing assistance with queries raised by HR staff or employees seeking clarifications in their settlements; and participate in the periodical Audit conducted by the Group Office
□ Identifying training needs and finding providers and designing training schedule for employees requested by respective departments and Perform training effectiveness evaluations upon completion of trainings
□ Assisting in identifying staff gap, recruit, interviews and select applicants.
□ Perform difficult staffing duties, including dealing with understaffing, refereeing disputes, firing employees, and administering disciplinary procedures.
□ Plan and conduct new employee orientation to foster positive attitude towards organizational objectives.
□ Negotiate bargaining agreements and help interpret labor contracts.
□ Provide terminated employees with outplacement or relocation assistance
□ Heading Overall Recruitment Process Such as Job posting, profile Collection, Screening, Scheduling Interviews, Job offers & Orientation.
□ Ensure consistency in process, including establishment of interview panels, collection of forms, check and maintenance of documentation and references.
□ Participate in the development of any related recruitment policies and procedures
Duties & Responsibilities
□ Handling telephone calls and visitors by providing proper information’s to their questions and requests.
□ Ensures operation of survey equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
□ Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
□ Preparing and keeping work orders; business letters; reports or office memoranda using word processing programs.
□ Sorting and distributing incoming mails to areas and staffs within the organization and dispatch outgoing mail.
□ Tracking and reporting vehicle GPS system daily and handling petty cash for fuel expenses.
□ Maintaining stock of office supplies and distribution of the same upon the proper request and approval from the office manager.
□ Supervising the maintenance team by inspecting office premise on a weekly basis and keeper the proper documentation of maintenance and invoices.
□ Supporting IT Department by routine maintenance of office PC’S and server.
□ On Call service to employees for IT Technical issues.
□ Routine backup of server computer and its maintenance.
□ All other works as per demand.
Currently Undergoing the program and expected to completed by July 2020 Area of program covered Principles of Human Resources management Planning, Recruitment & Selection Performance Management Training & Development UAE Employment Law and Legal Aspects Organization Development & Change Management Strategic Compensation & Employee Benefits Employment Relations & Risk Management
Asian Business and Global Challenge Critical Issues in Global Business Economic Environment of Business Principle of Marketing, Financial Analysis and Decision Making Human Resource Management Research Methods International Business and Global Strategy Strategic Analysis
BACHELOR IN BUSINESS ADMINISTRATION
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