Jinky Aglipay

• Responsible for timely, accurate and safe execution of Maritime and Seismic Purchasing and Logistics Operations. Working in Coordination with vessels in operation and onshore located technical and operational departments - under the supervision of the Supply Chain Manager.
• Ensure that purchasing and logistical requirements are carried out in accordance with the Company Management System Procedures.
• Issue Request for Quotation (RFQ).
• Analyze and evaluate quotation with regards to commercial and contractual issues and obtain Technical or Maritime approval.
• Prepare and place purchase orders with approved suppliers.
• Ensure Order Acknowledgement is received timely and is in accordance with order.
• Monitor and expedite outstanding orders to ensure delivery on time.
• Coordinate with technical dept., vessel managers in finalizing all the orders.
• Follow up and ensure that all shipping documents and delivery note/GRN are received for all the orders.
• Follow up and ensure that orders are received on board and closed in the system.
• Verifying invoices against orders via Company’s invoicing system
• Keep documents up to date regarding Planning and Scheduling shipments of all orders / equipment stored in different warehouses / locations
worldwide.
• Trace offloaded shipments and repair orders from the vessels.
• At all times communicate and provide assistance to the vessels if and when needed.
• Contribute to a safe and efficient operation in all procurement activities.
• Operate as the focal point between the suppliers, agents and forwarders through close co-ordination.
• Co-ordinate closely with Operations on current and future vessel’s activity for logistic planning
• Participate and support major vessel’s port-call for coordination of all incoming and offloaded shipments.
• Liaising with Maritime/agent for any required services onboard.

• Processed all departments approved Purchase Request (PR’s), Sending purchase orders to suppliers, order monitoring and expediting
orders.
• Negotiate pricing and contracts.
• Sending RFP’s and RFQ’s to suppliers.
• Prepare bid comparison reports, contracts, and memos.
• Logistic coordination for shipping orders.
• Resolved issues with supplier including delivery, shipping, invoices and maintaining good business relationships.
• Creating/Updating vendor code system database.
• Maintain records of vendor contracts, credit facility, supplier forms, Purchase orders and important data.
• Arranging ticket, hotel bookings, restaurant venues and meetings for all ICBA workshop events/occasions
• Assisting internal/external stake holder in procurement queries.

Manage order management request (MRP/SharePoint/CAPEX) from Asia/EMEA region. Follow up and expediting urgent order. Coordinating with logistic and supplier for monitoring direct shipment to site. Reconciling Stopped invoices with finance team. Coordinating with supplier and Store team for GRN issues. Maintaining Purchase to Pay process (P2P).

Assisting/Providing administrative to purchase department. Filing and complete documentation of purchase department. Arranging approval for capex orders. Prepare and update Buyer’s KP