Logistics Coordinator
Rawabi Holding Company
Total years of experience :6 years, 0 Months
ARAMCO ID & VECHILE STICKERS:
•Issue Aramco ID for Rawabi personnel & vehicle stickers.
•Inputs the security passes information into the ERP system.
•Ensures the renewal of security passes to all concerned staff.
•Ensures the updating and completion of all KPI's, appointment's master list (Day to Day)
PURCHASE REQUISITION & PURCHASE ORDER, AIR TICKET, HOTEL RESERVATIONS, TRANSPORTATION, VISA ISSUANCE:
•Arrange air tickets for all employees as per BTR (Business Trip Request)
•Make sure that all the tickets and hotels bookings are under the budget limit.
•Arrange transportation for all employees official business request at the head office.
•Manage drivers and measure their performance.
•Manages hotel reservation for Rawabi staff travelling outside KSA.
•Accountable for fulfilling accommodation request in the KSA in a timely and cost effective manner, through identifying most suitable accommodation mode.
•Manages application of travel visas - Rawabi employees travelling outside KSA.
•Identifies and establishes business relations with external accommodation and transportation providers.
•Generate PR in ORACLE whenever necessary and Issues PO's for tickets and hotels.
•Issue SRN once receipt of invoices and alert accounts for release of payment as per the stipulated time limit in the PO contract.
•Carry out returns in ORACLE in case of refund amount or any discrepancy in the material.
COMMUNICATIONS & WORKING RELATIONSHIPS:
•Interacts with Business units / departments for processing travel and accommodation requests.
•Build a good business relationship with hotels and travel agency in and around KSA.
•Request for quotations from hotels and get corporate rates with them.
•Interfaces with foreign embassies in KSA.
•Coordinates with the visa unit, for exit re-entry processes for employees travel outside KSA.
•Collects all required documentation to obtain the security passes, as specified by the client.
•Generate monthly reports.
Logistics & Operations in Charge.
Key Responsibilities:
Operations Management:
•Lead, direct and manage inbound and/or outbound site logistics operations to ensure that the drivers execute the service at or above the customer's (site) standards.
•Maximize profitability and efficiency through superior customer service, effective and prompt communications and follow-up on all pending matters with the customer.
•Managing the entire transport necessity of all site engineers, office staff and any logistical requirement in the company.
•Understanding the needs of expatriate engineers, taking care of their accommodation and travel.
•Ensuring rules and procedures are communicated to all office and warehouse staff.
•Ensuring safety methods, practices and programs are implemented and maintained.
•Ensuring that freight is being moved in a safe and timely manner utilizing appropriate equipment and tools in the warehouse.
•Maintaining a clean, professional and safe working environment by inspecting and scheduling maintenance, and ensuring that all office and warehouse equipment is properly accounted for and in safe working condition.
•Utilizing superior communications skills to motivate staff and develop effective working relationships with peers, executives and clients.
•Managing and oversee administrative functions to ensure all paperwork is processed efficiently and in a timely manner and meets all compliance requirements.
•Train and certify new employees on all performance standards.
•Address all employee performance problems promptly and directly in accordance with company personnel policies and procedures.
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Material Management:
•Purchasing high-quality material.
•Taking stock of inventory.
•Considering best price, quality, availability, and reliability when purchasing products.
•Arranging for safe transport of materials.
•Ensuring materials and parts in the supply chain meet the minimum requirements for quality assurance standards.
•Testing materials and equipments.
•Placing purchase orders.
•Interact directly with all sites, departments and project management team with regards to materials that have been requested to ascertain specifications and need.
•Maintained adequate supply levels of materials throughout the sites.
•Coordinate the maintenance of equipments, machinery, tools in the company in emergency situations.
•Maintaining sources of emergency supply stock at warehouse and at vendor facilities - JIT.
•Request proposals from various manufacturers and distributors for all supplies, equipment, tools and site materials.
Fleet & Driver Management:
•Recruit, train and assess drivers and their qualifications as per driving laws.
•Coordinating, controlling and supervising a total of 24 drivers & entire fleet in the company.
•Coordinating with drivers, staff and management to hold meetings and resolve issues.
•Managing records of personnel, expenditures and of government rules and driving regulations.
•Assessing cars, trucks, buses and drivers, manage maintenance and arrange for quality vehicles and personnel when needed.
•Arranging for onsite periodical inspections of vehicles in use.
•Developing amiable, genuine and supportive relations with drivers on a personal and professional level and collaborate with other departments to solve their problems.
•Coordinating with drivers to ensure timely pickup and delivery.
•Keeping abreast with latest technologies to enhance company output.
•Keeping track of driver hours and miles to achieve maximum productivity in given hours.
•Addressing driver communications and provide required data to drivers.
•Adhering to government rules while dispatching freight.
•Aiding in cost cutting by organizing timely emptying of loaded trailers and parking, and address problems promptly.
•Processing the insurance claims for vehicles met with accidents, liaising & coordinating with the insurance company for quickly recovering the work order.
Assisting in operation related problems and interacting with regions to solve their queries.
•To update relevant details in the website as per requirement.
•To coordinate with other key departments, RHO's and branches through email for smooth functioning.
•To ensure the branches follow the SOP's.
•Updating regions in case of changes in operational procedures.
•To track the status of consignments.
•Generating appropriate MIS reports on daily, weekly and monthly bases on operational activities for respective regions for better control on the activity.
•Generating daily and monthly reports.
•Generating reports through SQL.
Sourcing of goods and materials.
•Organise safe and efficient storage and distribution of goods.
•Coordinating drivers, vehicles, loads and journeys.
•Negotiating and agreeing contracts i.e. liaising and negotiating with customers and suppliers.
•Developing and confirming schedules.
•Ensure that orders are satisfied correctly.
•Monitoring and Controlling Resources.
•Monitoring the quality, quantity, cost and efficiency of the movement and storage of goods.
•Coordinating and controlling the order cycle.
•Analyzing data to monitor performance and plan improvements and demand.
•Developing business by gaining new contracts.
•Analyzing logistical and Operational problems and providing new solutions.
•Documenting/Recording Information.
•Performing Administrative Activities.
Customer service
•Handling clients, customers and celebrities
•Inter department Co ordination.
•Managing efficiently cash transactions at the front office.
•Handling reservations.
Projects & Internships
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67%
67.97 % HSC (Mumbai)
SSC (Mumbai) - 78%