Facilities Manager
Athena Education Dubai
Total years of experience :20 years, 5 Months
Team Management
• Review and propose Departmental organization
• Organizing meeting with Management regarding facility management issues across the schools
• Coordinate with different schools to resolve all the maintenance issues
• Propose and manage Departmental budget
• Supervise all department members
• Coordinate department activities
• Manage teams and individual performance management process
Workplace management
• Office site management
• Organize and upkeep the cleanliness and maintenance of all sites
• Choose office supplies contractors based on performance and price
• Organize occupancy data and build/maintain KPI
School expansion Plan
• Identify future expansion place for school buildings.
• Source additional office space to accommodate future requirement in line with the
• 3 years plan and company management directives
• Coordinate office space allocation and layout
• Plan budget and schedule building modifications
• Oversee office modifications progress and ensure timely delivery as per budget
• Coordinate with consultant and Contractor for timely completion.
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Travel Management
• Ensure Travel policy is implemented
• Review, tender and negotiate contract with travel agency
• Review, tender and negotiate corporate rates and agreements with hotels & airlines Build/maintain Travel reporting
Contracts Management
• Review all contracts(performance, targets, KPI, SLAetc.)
• Tender and negotiate new contract and renewal
Service Management (Helpdesk)
• Monitor Incident and Service request through SLA, KPI and Employee survey Build/maintain Service Desk dashboard & management reporting
a) Effectively maintaining and monitoring the business data and asset management systems.
b) Managing a front office dealing with face to face, telephone & e-mail enquiries.
c) Preparing tender forms and sales literature.
d) Photo copying, filing, scanning and carrying out any other administration duties as and when required.
e) Scheduling appointments on behalf of zonal manager as required.
f) Investigating and resolving invoice queries.
g) Dealing with queries both internally and externally.
h) Administrating the Holiday systems.
i) Updating the company’s website with new information.
j) Preparing purchase budget for the financial year
k) Preparing different statement related to administration and submits to RBI and Head Office in time.
l) Staff residential accommodation sanctioning based on their eligibility
m) Marinating good relationship with the landlords of branches
n) Lease deed package maintenance
o) Negotiating with land lords and vendors for good rates for items
p) Dividing capital and revenue expenses.
q) Petty cash dealings and sundries accounts maintenance.
1) Manage and process salary statement and disbursement salary for 130 Officers salaried using by using HRMS.
2) Train managers on the process of evaluating employees, setting goals, conducting objective performance reviews, and recognizing and awarding performance to improve productivity
3) Handle employee terminations, grievance and other difficult situations in a sensitive, fair and respectful manner, working closely with legal council, supervisors and management
4) Identify talent and aspirations of individual employees and provide coaching aimed at motivating them to undertake the necessary training required to advance their careers within the company
5) Develop job profiles and source candidates from job seekers through test and interview and hire employees in collaboration with Head Office Policies
6) Plan and develop on-the-job training programs for line employees and career development programs for managers with a focus on retaining existing talent and reduce employee turnover.
7) Performance appraisal of employees ( key parameter index analysis)
8) Keep record of each and every individual employee in relation to PF, CPF and HRA and Other benefits.
9) Sanctioning leave and manage staff
10) Initiate disciplinary proceeding against the employee in case of any misbehavior or based on complaints.
11) Maintain transfer record of individual employees.
12) Ensure vigilance polices in recruiting and other staff related matters
• Interacting with customers to identify their Financial needs and guide them for their proper financial investments.
• Control and motivate the entire staff members to achieve the branch targets fixed by the Management.
• Control the day to day activities of branch and dealing of the branch Cash.
• Query Resolution within time and to satisfy customer requirements, proposal writing and forwarding for approvals to concerned department.
• Handling of branch Business and Business development.
• Customer acquisition and cross product selling
• Monitoring recovery and retail credit.
• Handle account reconciliation and balancing of Books and preparation of financial statements
• Preparation of board notes and sanction recommendation deviation sheet to be presented before higher authorities highlighting the strengths and weakness of the proposals forwarded.
• Review individual customer files to identify and select delinquent accounts for collection
• Compare liquidity, profitability, and credit histories of establishments being evaluated with those of similar establishments in the same industries and geographic locations.
• Coordinating with other departments such as Sales, Operations, Technical, and Legal for quality lending.
• Posts sanction documentation.
• Following up with the customers for prompt repayment.
1) Plan and execute different operations for safe guarding International Border
2) Vehicle checking
3) Preparing patrol parties
4) Identifying vulnerable areas and points and guarding with man and other materials
5) Maintain good Liaison with different sister agencies.
6) Protect the life and materials residing near to border areas
7) Create a sense of safety in the minds of bordering population
8) Maintain discipline in the troops
9) Ensure proper duty allocation to subordinates
10) Maintaining leave of all subordinates
11) Hearing grievances and escalating the matter to top officials
12) Collection of Border intelligence
13) Motivating troops against antinationals
14) Taking lectures to the subordinate about the latest technologies and warfare .
15) Maintain proper roster about all the members of the company.
16) Controlling vechle movements
17) Arranging logistic supports to the troops in all complicated situations
18) Preparing standard operating procedure for use of weapons and other tactical instrument and ensure that it is implemented.
19) Briefing the troops about the plans and conduct of Operations and debrief the troops after the conduct of operation.
20) Take initiative to achieve the targets given by the superiors in all adverse situations.
21) Maintain good raport with counter part and conduct meeting with counter part.
22) Performance evaluation of subordinates
1) Make a capital and revenue budget for every financial year.
2) Conducting research via trade publication, the Internet, catalogues, and trade shows to identify potential suppliers.
3) Ensuring that all goods and services purchased comply with the specific standard and policies circulated by Govt of india.
4) Generating and implementing purchasing strategies.
5) Managing purchase requisitions and orders.
6) Preparing purchase orders and subcontracts.
7) Managing existing vendor and supplier relationships.
8) Responding to internal and external supplier inquiries.
9) Approving bills of payment
10) Managing of audit of all the procured bills in bi annually.
11) Tender preparation and floating.
12) Drawing a comparative chart of collected quotations and identifying Lowest and successful Bidder
.
13) Having meetings with potential suppliers and asking them searching questions.
14) Monitoring returns, damage replacements, and warranty claims
1) Plan and execute different operations for safe guarding International Border
2) Vehicle checking
3) Preparing patrol parties
4) Identifying vulnerable areas and points and guarding with man and other materials
5) Maintain good Liaison with different sister agencies.
6) Protect the life and materials residing near to border areas
7) Create a sense of safety in the minds of bordering population
8) Maintain discipline in the troops
9) Ensure proper duty allocation to subordinates
10) Maintaining leave of all subordinates
11) Hearing grievances and escalating the matter to top officials
12) Collection of Border intelligence
13) Motivating troops against antinationals
14) Taking lectures to the subordinate about the latest technologies and warfare .
15) Maintain proper roster about all the members of the company.
16) Controlling vechle movements
17) Arranging logistic supports to the troops in all complicated situations
18) Preparing standard operating procedure for use of weapons and other tactical instrument and ensure that it is implemented.
19) Briefing the troops about the plans and conduct of Operations and debrief the troops after the conduct of operation.
20) Take initiative to achieve the targets given by the superiors in all adverse situations.
21) Maintain good raport with counter part and conduct border meeting with counter part