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Joan Calusin CISCP CPP, Procurement Specialist & Expeditor

Joan Calusin CISCP CPP

Procurement Specialist & Expeditor ·Dubai Petroleum Est

United Arab Emirates

Diploma, Certified International Supply Chain Professional

Work experience

Total years of experience: 13 years, 10 months

Procurement Specialist & Expeditor

September 2017 - May 2020

Dubai Petroleum Est

Dubai, United Arab Emirates

September 2017 - May 2020

• Understand the incoming request, check quality requirements, follow up with the requester where required to ensure specifications are clear in order to select best spot buying options.
• Report saving opportunities when negotiate the best offer with the vendors.
• Follow up Purchase orders to ensure deliveries are made on time.
• Manage sourcing of specific goods and services in line with business needs by sending an RFQ to all the approved vendors.
• Compares prices amongst various vendors in order to make final decisions.
• Prepare Commercial Bid Evaluation (CBE) and submit to higher management for approval.
• Evaluates the performance of certain vendors in order to decide whether or not to continue future business with them.
• Review the agreement contracts of the vendor and re-negotiates prices prior of renewing the contract
• Review the min & max inventories items in order to determine which ones need to be purchased
• Coordinate with Expeditors & logistic team for any collection & delivery of local and international shipment
• Check the invoices for accuracy & inform accounts payable department to issue payment

Company industry:
Oil & Gas
Job role:
Purchasing and Procurement

Procurement Officer

March 2016 - September 2017

DENCOHAPPEL AIR CONDITIONING SYSTEMS LLC

Dubai, United Arab Emirates

March 2016 - September 2017

• Responsible in placing the PO to the factory based on the clients requirement
• Expedites and facilitates the flow of materials to and from the various department at a job site
• Coordinate with the factory for the materials delivery or any technical queries
• Inspect goods upon delivery to ensure that the level of quality and quantity
• Prepares the shipping documents and process the certificate of origin if needed
• Responsible in following up vendor’s payment
• Assisting service department for any required spares to be procured
• Updating the Spares sales report on a monthly basis and submit to the account department

Company industry:
Other Business Support Services
Job role:
Purchasing and Procurement

Procurement Buyer/Material Expeditor

September 2010 - March 2016

Specialist Services LLC

Dubai, United Arab Emirates

September 2010 - March 2016

• Explore, negotiate and develop long term potential material and services to suppliers globally
• Understanding the commercial acceptable purchase terms, search for better deals & find more profitable suppliers to indentify cost savings
• Manage the existing approved vendor list and in consultation with internal customers and look for alternative suppliers of materials and services
• Oversee day to day operations of the Procurement Department
• Source out Supplier for complex specifications items or specialized requirements
• Prepare Commercial Bid Evaluation (CBE) in consultation with discipline engineers/ project managers in performing pricing analysis and recommend contract awards that result in best value
• Monitor purchase order and ensure that purchased goods arrived on time
• Liason with logistic department with regards to shipment collection - local& international
• Arrange QC inspection of the delivered materials to verify conformance to specifications
• Arrange in-plant transfer of materials to meet production schedules
• Resolve issue and discrepancies on purchase orders & invoices
• Assist accounts in processing the payment
• Evaluate vendor’s performance and qualify new vendors
• Investigate supplier’s capacity and ability to supply products on time by visiting supplier’s premises
• Develop and maintain good relationship with clients, suppliers & stakeholders

Company industry:
Oil & Gas
Job role:
Purchasing and Procurement

Accountant

December 2009 - September 2010

Sun Global FZCO

Dubai, United Arab Emirates

December 2009 - September 2010

• Invoice, purchase order, receipt and payment date entries
• Reconcile bank statements daily and monthly basis
• Handle Petty cash Fund
• Follow up receivable collections
• Prepare monthly and quarterly payroll for 400 Dubai and Nigeria employees
• Coordinate payment transaction with Logistic Department
• Handle Chairman’s personal accounts
• Maintain the accounting records

Company industry:
Retail & Wholesale
Job role:
Accounting and Auditing

Assistant Accountant

June 2008 - September 2009

Cairo Contracting Company

Dubai, United Arab Emirates

June 2008 - September 2009

• Invoice, purchase order, receipt and payment date entries
• Prepare cheque, Invoice & purchase order
• Monitor the contractor and sub contractor accounts
• Monitor receivable and payable accounts
• Prepare monthly payroll for 200 employees
• Maintain the accounting records

Company industry:
Civil Engineering
Job role:
Accounting and Auditing

Junior Accountant

June 2006 - June 2008

Topspeed Europacific

Philippines

June 2006 - June 2008

• Invoice, purchase order, receipt and payment date entries
• Prepare cheque, Invoice & purchase order
• Prepare monthly payroll for 1000 employees
• Monitor receivable and payable accounts
• Maintain the accounting records

Company industry:
Business Consultancy Services
Job role:
Accounting and Auditing

Education

Blue Ocean Academy

December 2014

December 2014

Diploma, Certified International Supply Chain Professional

United Arab Emirates

Manuel S. Eneverga University Foundation

March 2004

March 2004

Bachelor's degree, Accountancy

Philippines

Consistent Dean's Lister Excellence in Leadership Member of Junior Philippines international Accountant Member of College of Business Accountancy Academic Club

Skills

Accounting
Expert
Accounting
Expert
Negotiation
Expert
Negotiation
Expert
Profit Margins
Expert
Profit Margins
Expert
Expediting
Expert
Expediting
Expert
Competitive Bidding
Expert
Competitive Bidding
Expert
Microsoft Office (Word & Excel)
Expert
Microsoft Office (Word & Excel)
Expert
Focus
Intermediate
Focus
Intermediate
ERP (AX Dynamix)
Intermediate
ERP (AX Dynamix)
Intermediate
QMS
Intermediate
QMS
Intermediate
Quickbooks
Expert
Quickbooks
Expert
oracle
Intermediate
oracle
Intermediate
Accounting
Expert
Accounting
Expert
Negotiation
Expert
Negotiation
Expert
Profit Margins
Expert
Profit Margins
Expert
Expediting
Expert
Expediting
Expert
Competitive Bidding
Expert
Competitive Bidding
Expert

Languages

English

Expert

Filipino

Expert

Mandarin

Beginner

Arabic

Beginner

Memberships

Junior International Philippines Accountant

Member

March 2004

Training and Certifications

Certifications
Certified Procurement Professional
May 2019 - May 2024
Certified International Supply Chain Professional
Dec 2014

Training
Negotiations
ExecuTrain
Dec 2014

Hobbies and interests

Sports (Basketball & Volleyball)

University varsity

Outreach program

Our church has a yearly outreach program to our unfortunate brother and sister in Dubai and joined the team who went to Jordan on May 2014 to assist the Syrian refugee