Procurement Specialist & Expeditor
Dubai Petroleum Est
Total years of experience :13 years, 10 Months
• Understand the incoming request, check quality requirements, follow up with the requester where required to ensure specifications are clear in order to select best spot buying options.
• Report saving opportunities when negotiate the best offer with the vendors.
• Follow up Purchase orders to ensure deliveries are made on time.
• Manage sourcing of specific goods and services in line with business needs by sending an RFQ to all the approved vendors.
• Compares prices amongst various vendors in order to make final decisions.
• Prepare Commercial Bid Evaluation (CBE) and submit to higher management for approval.
• Evaluates the performance of certain vendors in order to decide whether or not to continue future business with them.
• Review the agreement contracts of the vendor and re-negotiates prices prior of renewing the contract
• Review the min & max inventories items in order to determine which ones need to be purchased
• Coordinate with Expeditors & logistic team for any collection & delivery of local and international shipment
• Check the invoices for accuracy & inform accounts payable department to issue payment
• Responsible in placing the PO to the factory based on the clients requirement
• Expedites and facilitates the flow of materials to and from the various department at a job site
• Coordinate with the factory for the materials delivery or any technical queries
• Inspect goods upon delivery to ensure that the level of quality and quantity
• Prepares the shipping documents and process the certificate of origin if needed
• Responsible in following up vendor’s payment
• Assisting service department for any required spares to be procured
• Updating the Spares sales report on a monthly basis and submit to the account department
• Explore, negotiate and develop long term potential material and services to suppliers globally
• Understanding the commercial acceptable purchase terms, search for better deals & find more profitable suppliers to indentify cost savings
• Manage the existing approved vendor list and in consultation with internal customers and look for alternative suppliers of materials and services
• Oversee day to day operations of the Procurement Department
• Source out Supplier for complex specifications items or specialized requirements
• Prepare Commercial Bid Evaluation (CBE) in consultation with discipline engineers/ project managers in performing pricing analysis and recommend contract awards that result in best value
• Monitor purchase order and ensure that purchased goods arrived on time
• Liason with logistic department with regards to shipment collection - local& international
• Arrange QC inspection of the delivered materials to verify conformance to specifications
• Arrange in-plant transfer of materials to meet production schedules
• Resolve issue and discrepancies on purchase orders & invoices
• Assist accounts in processing the payment
• Evaluate vendor’s performance and qualify new vendors
• Investigate supplier’s capacity and ability to supply products on time by visiting supplier’s premises
• Develop and maintain good relationship with clients, suppliers & stakeholders
• Invoice, purchase order, receipt and payment date entries
• Reconcile bank statements daily and monthly basis
• Handle Petty cash Fund
• Follow up receivable collections
• Prepare monthly and quarterly payroll for 400 Dubai and Nigeria employees
• Coordinate payment transaction with Logistic Department
• Handle Chairman’s personal accounts
• Maintain the accounting records
• Invoice, purchase order, receipt and payment date entries
• Prepare cheque, Invoice & purchase order
• Monitor the contractor and sub contractor accounts
• Monitor receivable and payable accounts
• Prepare monthly payroll for 200 employees
• Maintain the accounting records
• Invoice, purchase order, receipt and payment date entries
• Prepare cheque, Invoice & purchase order
• Prepare monthly payroll for 1000 employees
• Monitor receivable and payable accounts
• Maintain the accounting records
Consistent Dean's Lister Excellence in Leadership Member of Junior Philippines international Accountant Member of College of Business Accountancy Academic Club