Admin Assistant
Commercial Bank of Qatar
مجموع سنوات الخبرة :6 years, 5 أشهر
• Handle multifaceted clerical tasks (e.g., data entry, filing, records management, purchase order processing, invoices processing) as the assistant to Unit Head Service Manager of Compliance & Control, IT Department.
• Coordinate travel arrangements
• Maintain database and ensure the delivery of premium administrative service.
• Quickly became a trusted assistant known for “can-do” attitude, flexibility and high-quality work.
• Report directly to the General Manager.
• Perform general office and reception duties.
• Send / receive, sort / distribute correspondences.
• Ensure coordinated and timely response to requests from clients, contractors, sub-contractors and other internal departments.
• Prepare Travel Authorization and Leave Application.
• Maintain a register of all leave (annual/sickness/emergency).
• Prepare weekly timesheet for all project staffs.
• Process the pay slip every end of the month and bank transfer of salary. Responsible for basic accounting transactions (general journal, general ledger, trial balance, adjusting entries, closing entries, balance sheet, income statement.)
• Assist the engineers for the reports and traffic counts including preparation of client proposals.
• Report directly to Line Manager of Asset Delivery Team-Feed Gas Preparation Department
• Provide general administration support to the Department
• Send / receive, sort / distribute correspondences to staff for information and/or appropriate action
• Logging and filling of correspondences
• Prepare Transmittal Notes
• Prepare daily and weekly time sheet of staffs
• Ensure coordinated and timely response to requests from clients, contractors, sub-contractors and other internal departments.
• Prepare Travel Authorization and Leave Application for approval of timesheets of all staffs assigned on the project
• Maintain leave record of staff
• Responsible for all secretarial duties, reporting to the Resident Engineers for the following projects:
o Student Centre Enabling Works (Jan - July 2008)
o SIDRA Medical and Research Centre Enabling Works (Jan - July 2008)
o Qatar Science & Technology Park Infrastructure (Jan - ongoing)
o South Campus Temporary Access Roads (Aug - ongoing)
o Al Luqta Micro Tunnels (Aug - ongoing)
• Provide general administration and reception-related support
• Prepare minutes of meeting
• Prepare request for information/testing and transmittals
• Responsible for the daily and weekly preparation of time sheets
• Maintain leave record of staff
• Document Control - receipt, control, file maintenance and distribution of all incoming and outgoing documents (faxes, letters, memo, drawings, RFI’s - Requests for Information, etc.) to ensure coordinated and timely response to clients, contractors, sub-contractors and other internal departments.
• Provide general administration and reception-related support
• Monitor the receipt, control, and distribution of all incoming/ outgoing documents.
• Receive, sort and distribute correspondence to staff
• Prepare receipt and payment vouchers, invoices, local purchase order, liquidation, final settlement, quotations, receipt summary, disbursement, Income and loss statement and statement of accounts
• Respond to customer queries, requests and complaints
College Level
Secondary Level
