Marketing and Administration Executive
Intermedia
مجموع سنوات الخبرة :15 years, 10 أشهر
• Accountable for preparation of media kits, marketing materials and creating Power Point presentations for client proposals
• Client and competitor studies/research
• Diary management including scheduling appointments and meeting requests
• Planning and executing travel requirements for Managing Director and clients
• Drafting and preparing internal memorandum, documents, reports and managing external correspondence
• Collaborating and networking with clients from leading brands in Technology, Travel & Tourism, Real Estate, Luxury Goods, Banking & Finance sectors whilst ensuring the companies’ service delivery standards are met and to our clients’ satisfaction
• Liaising with the top International Media companies which are part of Intermedia’s global brand portfolio - Discovery Networks, TLC, Travel Channel, Animal Planet, Forbes, Sydney Morning Herald, Australian Financial Review, The Age, Nikkei, Le Monde, Quartz and Gulf News
• Assisted in the preparation of advertising contracts
• Coordinating with elite creative and media planning agencies in Dubai
• Discussing with colleagues and vendors on ongoing projects and tasks assigned
• Prioritizing tasks while ensuring effectiveness and efficiency
• Collating and analyzing data for Power Point presentations
• Coordinating with accountant regarding account payables, receivables and petty cash allocations
• Ensuring facility arrangements are made by liaising with corporate vendors
• Maintaining daily office operations and administrative duties in addition to managing office supplies
• Assisting the Managing Director with personal affairs, including liaising with real estate agents and organizing photographs of property
• Replying to correspondence on behalf of the Director
• Ensured facility arrangements were made by liaising with external vendors
• Accountable for meeting and event preparations, scheduling attendees and preparing business materials
• Collecting and analysing data to generate reports for the Director
• Managing accounts receivable, payable, petty cash allocations and office supplies
• Coordinating HR protocols, performance evaluations, disciplinary procedures as well as staff orientation and training
• Maintaining and updating employee records, including staff holidays, absences and out of office reasons
• Keeping records of employee insurance
• Reviewing resumes and applications
• Explaining the company’s HR policies to employees
• Preparing employee contracts, letters, documents and certificates in consultation with Clinical Director
• Engaging with employees on a regular basis to understand motivation levels and resolve any grievances or queries
• Managing workplace safety and resolving any issues
• Proficient in operating different internal IT systems
• Responsible for creating company electronic newsletter
• Managing all incoming and outgoing correspondence and enquiries
• Efficiently organise and prioritise clinical appointments; including updating of confidential medical records
• Managing accounts receivable and payable including banking and monthly finances
• Collecting and analysing data to generate monthly reports including financial reports and expense reports
• Managing all incoming and outgoing correspondence and enquiries
• Organising and planning travel arrangements
• Responsible for training and supervision of new employees to ensure optimal performance
• Coordinating office operations to ensure efficiency and compliance to administrative policies
• Transcribing and updating detailed medical and legal reports
• Managing office and medical supplies
• Preparing business materials
• Accountable for meeting and event preparations, scheduling attendees and preparation of materials
• Liaising with external medical suppliers
• Collecting and maintaining patient health, demographic, insurance and financial information
• Efficiently and independently organise and prioritise clinical appointments and surgical allocations
• Providing educational information to patients regarding treatments, procedures, medications and follow up care
• Planning and coordinating patient care operations
• Responsible for responding to patient requests and concerns whilst ensuring patient satisfaction
• Customer service including prompt sales
• Knowledge of products for sales purposes
• Appropriate ordering of stock
• Generated daily and monthly reports
• Assisting the Consultant/Director in setting up her medical practice
• Managing daily calendar and appointments
• Designing electronic file systems and maintaining electronic and paper records
• Being responsible for all correspondence, phone calls and daily office administration
• Overseeing administrative policies including writing the SOP for the clinic
• Following up on all standing issues
• Transcribing and updating detailed medical reports
• Meeting and events arrangements
• Managing office and medical supplies
• Preparing business materials
• Customer service including prompt sales and accurate documentation
• Knowledge of products
• Appropriate ordering of stock
• Supervised part time staff
• End of day reports
• Bartender
• Service of food and beverage
Hospitality Management