Joby Chacko

• Updating and Tracking of Employees at Site.
• Arranging of travel Tickets, Transportation & Accommodations.
• Arranging for Gate Pass for Employees and Vehicles.
• Tracking of the transmitted documents to Client and Vendor.
• Applying and arranging for Visa Renewals, Exit, Re Entry’s etc.
• Updating of Personal Details, Bank & Insurance formalities for New Employees.
• Keeping a track of Vacation, Leaves for entire Employee at Site.
• Requesting for Letter of Invitation for procedure of New Visa.
• Handling and maintain a record of the Petty Cash.
• Updating of Timesheets on regular monthly basis with main office.

• Supporting the Proposal Manager to compile, format, and file the documents for bid preparation.
• Helping the administration department in arrangements and co ordination of international delegates for events, meetings, etc.
• Helping the proposal manager in preparation of presentation for meetings, scheduling and booking of team, review meetings.
• Reviewing through the milestones and following up on the deliverables and make sure to submit by the deadline.
• Controlling and Compilation of the Bid Document.
• Working closely with the EPC Proposal Team.
• Manifesting and transmitting the documents through J07 Application as per the deliverables set for the client.
• Planning of the activities and setting of the milestones as per the Request for Proposal (RFP) with the team.
• Manage and Co-Ordination among the team for documents/meetings..etc.
• Maintaining of the documents/ drawings delivered to the client.
• Co-Ordinating with overseas office staff for getting task done with the assigned deadline.
• Closely monitoring the proposals right from the RFP to the Overall Bid Submission.
• Managing all the documents through Documentum application.
• Keeping a track of document changes and allotting permission for right access to the employees
• Preparing of Expression of Interest (EOI), Request for Proposal (RFP).
• Writing, Compiling and Review the final content of Proposal Book for Bid submission.
• Support in creating the Prospects and updating budgets in CRM.
• Support the Proposal Manager to collate the Qualifications & Experiences, Brochures & Bio Data’s of Professionals.
• Co-Ordinating and supporting the entire cycle process for Proposal Submission.
• Supporting the Office Administration in Invoicing, Travel Arrangements, Co-Ordinations.
• Be a part of the Project Experience Library (PEL) testing team for updation of the document base and test the application.

2. UHDE India Pvt. Limited, Pune.
Duration: Aug '10 - Apr '13 (32 Months)
Designation: Project Secretary
Department: Project Management

Job responsibility:
• Deputed at OCP Group, Morocco (JPH Infrastructure Piperack Project, El Jadida, Morocco) for duration of 6 Months as Document Controller Planning.
• JPH Infra Morocco: Piperack Project
• JPH Infra Morocco: Electrical Project
• Working as Document Controller for JPH Piperack & Electrical Project at OCP Group, Morocco.
• Ensuring regular upkeep and control of records of UIL personnel working at site like attendance, overtime, leave, travel etc. and forwarding the same to HOD Office on Monthly basis.
• Maintaining proper records of accounts duly supported by relevant documents like bank statements, bills, vouchers etc and forwarding the same, duly countersigned by RCM, to the Finance Dept at Head Office through HOD.
• Local purchases.
• Arranging travel and transport facilities.
• Co ordinating with client, where applicable, on UIL manpower deployment schedule and obtaining Clients approval on UIL's consolidated employee wise timesheet/overtime statements and forwarding the same to PM through HOD.
• Closely monitor and control expenses at all fronts including minor areas like stationary, Xerox, telephone, fax etc.
• Keeping a track and updating Quality test reports and submission to client on weekly basis.
• Submission of all Invoices to the client and closely monitor and send status of Invoice to UIL Finance, Head Office.
• Hadling the entire documentation of Master Drawings, Documents, Codes and Adm/ Comm related documents at site office.
• Keeping a track of master drawing as per the latest revision.
• Handing over of documents/drawings through transmittal to Client/Vendors.
• Handling of complete Incoming and Outgoing Client and Vendor Email Correspondence for EPCM Contracts / Projects.
• Preparing of Monthly & Weekly Progress Reports for the Project.
• Keeping a track and maintaining of documentation for Taskforce.
• Preparation Minutes of Meeting and internal and external distribution.

• IOCL, India: BRPL
• Deputed at Bharat Petroleum Corporation Limited (BPCL Site, Mahul, Mumbai, India) for Stores.
• Checking of Vendor Invoices and Bills.
• Checking and Releasing of Invoices through SAP system.
• Store Inventory Management.

• SASOL, South Africa: Water Recovery Project
• SASOL, South Africa: Coal Tar Filteration Project
• Interaction between complete Taskforce for managing Drawings, Documents and Deliverables for entire Project Cycle
• Handling of complete Incoming and Outgoing Client Correspondence.
• Internal and External distribution of Correspondence.
• Maintaining a tracker of Client Visit details, Meetings, Events, Reports.
• Interacting with taskforce lead and preparation of Monthly and Weekly Reports.
• Releasing and uploading of deliverables on SAP DMS and notifying through Transmittal.
• Preparing of Invitation and arranging of transportation for the delegates.
• Preparation Minutes of Meeting and internal and external distribution.


• Handling the entire Taskforce in absence of Project Manager.
• Exploring my work skills and handling responsibilities with Procurement Department.
• Efficiently handled overall job responsibility
• Developed systematic working procedures.
• Complete Support to Project Manager as a Planning Support.
• Deputed at BPCL Mahul, Mumbai.
• Deputed at OCP Group, El Jadida, Morocco as Document Controller Planning for duration of 6 months.

2) KPIT Cummins Infosystems Limited.
Process: Etrade Financial Services
Designation: Research Analyst (ESOP)
Duration: Feb.'08 - Feb.'09 (12 Months)
Responsibilities: • Manage varied assignment of work to ensure derivative instrument are properly coded accurately accounted for and correctly recorded.
• Helping clients in granting Options & Awards.
• Helping clients in calculating expenses for Options.
• Helping clients in calculating expenses for Options.
• Also responsible to maintain and adhere the quality of the work as per specification from the client.
• Work done through team management.
• Assisting clients with various reports.
• Identifying Trade Bust if any.
• Changing the FMV of the Options in E*Trade comparing with Bloomberg and
NASDAQ.

3) Ventura Services (BPO)
Process: NEXT
Designation: Sr.Customer Care Executive
Duration: Sept.'06 - Nov.'07 (15 Months)
Location: Pune

Responsibilities: Handling of the Team Staffing, Floor walking
• Handling Inbound & Outbound Calls
• Maintaining Reports, Generating of Enterprise reports.
• Maintaining all Data for the Team and giving feed back for defects.
• Keeping Track of Attendance, Daily Schedule, Leave, & Default Tracker
• Resolving Transport Issue's of the Team.
• Sending of the Payroll Data
• Handling Accounts Payable Department within the Admin Team.

Extra Initiatives: • Taking Responsibilities & Participation in the NecDocs Competition.
• Taking Part in the cultural & dance programs.
• Taking part in the floor activities and V-Care initiatives.
• Organizing Team Outing and get tog ethers.

4) MPHASIS (M-Source Pvt. Ltd)
Process: SallieMae
Designation: Customer Care Executive
Duration: Mar. '04 - Dec.' 05 (22 Months)
Location: Pune

Responsibilities: • Handling inbound and outbound calls for US Customers for Student Loans.
• Keeping the track of the Average Handling Time (AHT) by the team members.
• Appointed as the team SPOC for AHT control.
• IDT's SPOC to ensure the entire request email with regards to change in
The payment plan is properly marked to the respective department.
• Floor walking for the new ramp, Y cord the calls with the new representatives.
• Update the team on change in the payment plans and change in the process of the loans.

Extra Initiatives: • Arranging inter team dance competition.
• Arranging cultural activities on the floor.
• Participate in the football competition.

1. Black & Veatch Pvt. Limited, Pune.
Apr '13 till date
Designation: Project Support Admin
Department: Administration

Job responsibility:
• Supporting the Proposal Manager to compile, format, and file the documents for bid preparation.
• Helping the administration department in arrangements and co ordination of international delegates for events, meetings, etc.
• Helping the proposal manager in preparation of presentation for meetings, scheduling and booking of team, review meetings.
• Reviewing through the milestones and following up on the deliverables and make sure to submit by the deadline.
• Controlling and Compilation of the Bid Document.
• Working closely with the Expanded Scope Proposal Team.
• Manifesting and transmitting the documents through J07 Application as per the deliverables set for the client.
• Planning of the activities and setting of the milestones as per the Request for Proposal (RFP) with the team.
• Manage and Co-Ordination among the team for documents/meetings..etc.
• Maintaining of the documents/ drawings delivered to the client.
• Co-Ordinating with overseas office staff for getting task done with the assigned deadline.
• Closely monitoring the proposals right from the RFP to the Overall Bid Submission.
• Managing all the documents through Documentum application.
• Keeping a track of document changes and allotting permission for right access to the employees
• Writing, Compiling and Review the final content of Proposal Book for Bid submission.
• Co-Ordinating and supporting the entire cycle process for Proposal Submission.
• Supporting the Office Administration in Invoicing, Travel Arrangements, Co-Ordinations.