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Joel Llego, Executive Assistant

Joel Llego

Executive Assistant·Macroasia Sats Inflight Services

Philippines

Bachelor's degree, Bachelor of Science in Business Administration Major in Economics

Work experience

Total years of experience: 12 years, 8 months

Executive Assistant

September 2019 - September 2020

Macroasia Sats Inflight Services

Pasay, Philippines

I found this job using Bayt.com

September 2019 - September 2020

 Reporting directly to the adviser of the President. Provides executive, administrative, and development support to the President and Board of Directors.
 Assists the adviser to the President with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
 Drafts reports, executive letters, proposals; prepares and coordinates oral and written communication.
 Serves as the President’s administrative liaison to the Board of Directors and manages Board activities, which include Board meetings and dinners, arranging hotel accommodations for out-of-town Board members, processing travel reimbursement requests; and compiling, assembling, and distributing Board meeting materials.
 Coordinates Executive, Finance, Governance & Nominating, and Audit Committee meetings, maintains confidential files and contact information; coordinates meetings, conferences, and committees both on and off site to support the President’s agenda.
 Performs other duties as assigned.
Company industry:
Aviation Support Services
Job role:
Administration

Admin Specialist - Finance

March 2017 - December 2018

Pilipinas Shell Petroleum Corp

Philippines

March 2017 - December 2018

 Preparing, segregating, and scanning of Finance documents, withdrawal certificates, import and export documents and delivery receipts.
 Updating of withdrawal certificates and delivery receipts monitoring report. Filing properly of scanned documents and to be sent all delivery reports to Finance Team.
 Monitoring and checking incoming emails, finance issues and concerns regarding tax withdrawal & deposit, product deliveries, ORB, DPDR, amending WC’s and BIR issues and concerns.
 Responsible for creating withdrawal certificates (WC), monthly inventory reports, Daily Product Delivery reports (DPDR), Official Register Book (ORB).
 Manage and maintain all controlled company finance documents i.e. mayors permit, SPEX billing, Shell invoices and receipts. Update and control forms of the company, their classification and identification.
 Handling incoming and outgoing communications. Provide admin support and tactful dealing during external audits. Ensure proper organization and security of files in the storage area.
 Prepares routine correspondence and routes completed correspondence signatures. Receives and consolidates information or reports from subordinate organization areas.
Company industry:
Oil & Gas
Job role:
Administration

Training Admin/Executive Assistant

August 2014 - December 2016

Sadara Chemicals Inc

Jubail, Saudi Arabia

August 2014 - December 2016

 Mapping out training plans, designing and developing training programs (outsourced or in-house) for corporate, HR training and more. Choosing appropriate training methods per case like simulations, mentoring, on the job training, professional development classes.
 Responsible for the arrangement and requirements for the upcoming and scheduled trainings, workshops or courses. Register, cancel registration of courses/trainings and maintain updated curriculum database and training records.
 Monitor and assist in the preparation weekly & monthly reports, meeting schedules, presentations and weekly task. Secures and presents information as requested from files and library.
 Responsible for creating travel orders, expense claims, cash advance, monthly invoices, purchase requisitions, purchase orders, service entry sheet and other related legal documentary works through SAP system.
 Creates and maintains a comprehensive and organize filing system, records and information, including confidential matters.
 Prepares routine correspondence and routes completed correspondence signatures. Receives and consolidates information or reports from subordinate organization areas.
Company industry:
Petrochemicals & Refined Petroleum Products Manufacture
Job role:
Administration

Logistics Assistant

May 2013 - August 2014

NEP Logistics Inc.

Philippines

May 2013 - August 2014

 Receives and monitor of incoming and outgoing shipment.
 Responsible for preparation of account billing, stock reports and PEZA/impex documents.
 Checking and locating of items, system picking and actual preparation of cargo.
 Responsible for shipment booking/coordination, acknowledging mails and memos.
 Maintain 100% accurately of inventory/stock taking.
 Monitor and receives customer telephone calls, incoming mails and complains/concerns.
 Maintaining comprehensive and organize filing system, records, documents and information.
Company industry:
Warehousing
Job role:
Logistics and Transportation

Offsite Admin Clerk / Secretary

November 2010 - November 2012

Saudi Aramco Total Oil Refinery and Petrochemical

Khobar, Saudi Arabia

November 2010 - November 2012

 Monitor and assist in the preparation of routine planning, program reports, meeting schedules, presentations and weekly task. Secures and presents information as requested from files and library.
 Responsible for creating travel orders, expense claims, cash advance, monthly invoices, purchase requisitions, purchase orders, service entry sheet, inventory of stocks and other related legal documentary works..
 Creates and maintains a comprehensive and organize filing system, records and information, including confidential matters.
 Prepares routine correspondence and routes completed correspondence signatures. Receives and consolidates information or reports from subordinate organization areas.
 Receives and monitor all telephone calls, incoming mails and visitors. Give answers to routine question or takes messages and refers other matters to appropriate personnel.
 Transcribes information from handwritten drafts, shorthand notes or dictating systems which the output should be accurate and on time.
Company industry:
Oil & Gas
Job role:
Administration

RMS or Bid Analyst

July 2009 - June 2010

PAC APL (American President Lines) Co. PVT Ltd

Philippines

July 2009 - June 2010

 Interpret Global Rules Tariff broadcasts for updating and auditing the governing tariff surcharges applicable to Service Contracts, Customer Specific and Commodity Rates.
 Coordinate with Worldwide Trade Pricing and Multi Trade Pricing teams ensuring comprehension of commercial intent of complex Service Contracts.
 Analyze and interpret the Global Rules Tariff translating the text or broadcast in RMS maintenance table.
 Monitor and respond to all incoming communications from worldwide Trades/Markets, Multi-Trade Pricing, Documentation, Customer Service and Bill of Lading Audit Teams.
 Liaise with Worldwide Trade Pricing and Multi Trade Pricing Teams ensuring comprehension of commercial intent of complex Service Contracts and Global Rules Tariff.
Company industry:
Distribution, Supply Chain & Logistics
Job role:
Administration

Documentation Clerk

May 2005 - April 2008

First Pioneer Distibution Inc.

Philippines

May 2005 - April 2008

 Check all stocks i.e. label, route doc, re pallet, counting no. of boxes if tallied vs. the invoice. Ensures that stocks are in good condition before dispatch.
 Attached necessary documents i.e. purchase order, receipt, copy of invoices, special instructions & certificate of registration.
 Process invoices with Credit Memo's (CM). Handling 100% accuracy of inventory of all the stocks.
 Received and segregate invoices per deliveries. Filing of accounting copies, official receipt, and other documents.
 Assist customers for pick-up transactions. Settling of problematic documents and prepare necessary reports.
Company industry:
Warehousing
Job role:
Logistics and Transportation

Education

Colegio de San Juan de Letran - Manila Phils.

April 2002

April 2002

Bachelor's degree, Bachelor of Science in Business Administration Major in Economics

Philippines

GPA (point): 2.25 out of 5

GPA (point): 2.25 out of 5

Member of Mathematics and Science Club,

Skills

MS Office tools
Expert
MS Office tools
Expert
Inventory Analysis
Expert
Inventory Analysis
Expert
SAP ERP
Expert
SAP ERP
Expert
Software Knowledge
Expert
Software Knowledge
Expert
Customer Service Skills
Expert
Customer Service Skills
Expert
Strong Communication skills
Intermediate
Strong Communication skills
Intermediate
Knowledgeable in Adobe Photoshop, AutoCAD file, SAP System, Lotus Notes & troubleshooting,
Intermediate
Knowledgeable in Adobe Photoshop, AutoCAD file, SAP System, Lotus Notes & troubleshooting,
Intermediate
Proficient in all MS Office Applications
Expert
Proficient in all MS Office Applications
Expert
MS Office tools
Expert
MS Office tools
Expert
Inventory Analysis
Expert
Inventory Analysis
Expert
SAP ERP
Expert
SAP ERP
Expert
Software Knowledge
Expert
Software Knowledge
Expert
Customer Service Skills
Expert
Customer Service Skills
Expert

Languages

English
Intermediate
Filipino
Expert
Arabic
Beginner

Recommendations

Sep 2015

Sep 2015

Offsite Manager•Manager

During his job here at Satorp under my supervision, I observe him the quality of his work. Joel is an intelligent, hardworking and conscientious individual. He is punctual, dependable and dedicated to "getting job done." He maintains good relationship with his fellow employees and listens carefully to instruction. I strongly recommend him to the position he wants to apply.

Hobbies

  • Playing Basketball
    Won MVP twice, championship player
  • Reading books, magazines & novels
    I do lot of reading during free time.