Senior Contracts Engineer
Petroplan
Total years of experience :23 years, 1 Months
• Manage a portfolio of contracts and ensures that CP activities are performed in compliance with applicable Company principles, policies, and procedures.
• Manage Source-Contract-Pay activities and ensure high quality, complete and prompt delivery to end user for ultimate customer satisfaction.
• Develop and execute robust sourcing strategies to achieve efficient and cost-effective agreements.
• Develop and manage contracting work plans and ensure adherence to end-to-end schedules.
• Participate in obtaining endorsements from CP Steering Committee and Tender Board for tender strategies, bidders list and award of contracts.
• Review scope of work, develop suitable pricing structures, and respond to queries.
• Prepare Tender document, obtain approvals and issue ITT/RFQ/EOI documents to bidding parties.
• Receipt and review of submitted bid documents and liaise with stakeholders for Technical and HSSE evaluations.
• Carry out commercial evaluation and ensure that tender evaluations are conducted in a fair and transparent manner.
• Participates in the negotiation of short and long terms agreements to attain best value for the Company.
• Prepares Contract Award Recommendations and issue Letter of Award (LOA).
• Prepares Contract document, obtain approvals, issue to contracting parties for signature and facilitate archiving as required.
• Issue and keep track of contract variations and supports stakeholders in the post award contract optimization to drive total cost reduction.
• Participates in commercial negotiation for settlement of claim or dispute resolution.
• Analyses procurements spend, processes, results to guide management decisions.
• Establishes and builds effective working relationship with key stakeholders.
• Contributes to business process improvement and CP procedure revisions to achieve best practice within the Oil & Gas industry.
Ensured that C&P activities are performed in compliance with applicable Company principles, policies and procedures. Responsible for planning, advising, coordinating, supervising, formulating, administering Tender Strategies/EoI/ITT/RfQ including participation in negotiation, reviewing tender board submission, reviewing scopes of work, develop suitable pricing structures, prequalification of bidders, responding to users’ queries, evaluating tenders, formulating award recommendation for various Greenfield and Brownfield projects. Support Contract Holders in the post-award contract management, optimization, variations, settlement of claims and disputes, and close-out. Review and update C&P procedures, respond to audit findings and implement enhancements for continuous improvement of the business processes. Performs secretary role to the C&P Steering Committee.
Key Achievement:
- Implemented an ERP system enhancement by leading a team that created the On-line Valuation Process.
Performed end-to-end tendering and contracting activities from initiation to award such as validation and execution of tenders strategies, review scopes of work with suitable pricing schedules, finalization of bidders list, preparation of submission to Tender Board, obtain approval from authorities and partners, coordination with management, legal, finance and contractors, facilitate clarification of bids and site visits, conduct commercial bids evaluation, advice stakeholders for resolution of contractual issue, participate in negotiation and award recommendation, and finalize the signing of contracts. Ensured that all issued tenders and contracts are in full alignment with HSE clauses, Company policies, procedures, best practices, and appropriate terms & conditions. Efficiently performed post-contract administration activities such as acquiring performance bonds and insurance policies, issuance of variations, settlement of disputes & claims, and closeout.
Provided a quality, cost-effective, and time-efficient contracts service to contract stakeholders. Responsible for validating strategies for tenders and negotiation, tender planning, advising, reviewing tender board submission, reviewing scopes of work, develop suitable pricing structures, prequalification of bidders, responding to bidders and technical end-user queries, coordinating, evaluating tenders, award recommendation, producing tender and contract documents for tactical and operational agreements according to company policies and procedure and best practices. Contributed to the post-award issuance of variations, and settlement of claims and disputes. Prepared KPI reports for management.
Provided a post-contract quantity surveying services such as verification of periodic valuations of work and certify contractors' interim payments as per contract terms & conditions, conduct site visits to evaluate the value of work done, undertaking cost analysis on contract variations, claims and dispute resolution, monitor costs against budget and advise contract stakeholders on possible over expenditures to safeguard company interest, perform risk and value management and cost control including preparation of monthly contract financial status report & forecast, provision of advice to stakeholders on optimization measures to achieve cost savings, preparation and settlement of the final account, and organize the contract closeout process. Ensured correct and proper documentation in every stage for records and audit trail.
Key Achievement:
- Generated a total saving of USD 1.2Million through effective verification of contractor’s valuation and settlement of claims.
Performed a lead role in the post-contract quantity surveying services for the Offshore Oil Rig Maintenance and Construction Project. Prepared bills of quantities against work instructions and IFC drawings, evaluated completed work for monthly payments, verified and certified subcontractors' invoices for payments as per contract terms & conditions, tracked changes to the design and undertook cost analysis on change orders, performed value management and cost control including preparation of monthly cash flow & forecast, advised on a range of legal and contractual issues and potential claims. Performed cost reconciliation and settlement of outstanding issues for final account and contract closeout. Ensured proper records of all work for audit.
Key Achievement:
- Implemented an improved monitoring system that prompt the readiness of invoice submission against work instruction.
Performed a key role in the post-contract quantity surveying services for the Fuel Gas & Feedstock Pipeline Construction Project such as verification of bills of quantities and preparation of material take-off against AFC drawings, conduct site visits to evaluate the value of work done, preparation and submission of monthly valuation report for payment, verification of periodic valuation report and certify subcontractors' interim payments as per contract terms & conditions, review of subcontractor tenders, track changes to the design and undertake cost analysis on change orders and revised drawings, raise contractual & commercial queries in cases of conflict and deviation from contract scope, perform value management and cost control including preparation of monthly cash flow & forecast, provision of financial advice throughout the project. Performed cost reconciliation and settlement of outstanding issues for final account and contract closeout. Ensured proper documentation of all work for records and audit.
Key Achievement:
- Contributed to the early completion of the construction of pipe-supporting steel structures by preparing all shop drawings as an added role.
Promoted to oversee the implementation of all construction and maintenance projects. Prepared and finalize the regional Work-and-Financial Plan consistent with the national strategic plan of the department. Prepared the budget cost plan, BOQ and MTO of the projects. Prepared tender documents, contracts, budgets, bills of quantities, construction drawings, scope of works and specifications. Initiated the tendering process and performed evaluation of tenders obtaining best value for the organization. Administered change orders or variation in the event of significant change on the contract. Ensured adherence to contract scope, budget, project schedule, specifications and other contract requirements during execution. Managed risks and progress, and ensured timely completion of project within budget. Certified all contractors’ invoices for payment. Provided technical advice concerning execution of work, contractual and financial matters.
Key Achievement:
- Generated a total saving of PHP 1.0Million in the construction of the regional office building through value engineering.
Bachelor degree in Civil Engineering - Cum Laude (with Honor)