Executive Assistant – Personal Assistant to the CEO (Covering PA Leave-Project)
Shades Interiors
Total years of experience :17 years, 6 Months
• Spearheading the management of the CEO's emails, streamlining communication channels, and implementing efficient email management strategies.
• Leading the coordination of high-priority projects, ensuring seamless collaboration across cross-functional teams and driving project success
• Orchestrating and facilitating executive-level meetings, actively engaging with stakeholders, and ensuring productive outcomes and follow-up actions
• Providing comprehensive executive support as a trusted personal assistant to the CEO, handling confidential matters with discretion and proactively managing priorities
• Guiding and monitoring project coordination for interior designing for ensuring adherence to quality standards and delivering exceptional results
Scheduled meetings as per business requirements and ensured the timely circulation of all meeting documents and agendas
• Managed the administration of investment documentation and maintained an updated document register with contact addresses in the Investment Status Update and Master Sheet
• Tracked bank statements and audit financial statements for all group companies as well as custody updates, AGM invites, proxy issuance, and title deeds across multiple geographies
• Maintained physical and electronic copies of all title deeds related to the group's companies
• Updated organizational charts for all departments reporting to the GM (GCFO simultaneously)
• Prepared and submitted expense claims (cash and card) for reimbursement
• Provided translation services for various documents (Arabic/English) and managing third-party translation when necessary
• Prepared and submitted business travel forms and supporting documents, assisting in agenda preparation, and meeting setup
• Acted as the document controller for all documentation related to abroad companies owned by the group or the ruler's family office of RAK
• Coordinated with internal & external stakeholders for various requirements such as power of attorneys (POAs), bank KYCs, agreements, etc., for subsidiaries and holding companies
Provide high-level administrative support by handling information requests, and performing
clerical functions such as preparing correspondence, receiving visitors, arranging conference
calls, and scheduling meetings.
Support the Sales department by preparing Quotation and handling correspondence between
Clients and Sales.
Support the Procurement department by placing Purchase Orders.
Prepare the tender file. Produce the tendering plan and establish the tendering team, which typically includes representation from a company's financial, legal and estimation departments. Organize Tender distribution logistics, including the management approval process. Follow up the tenders submission date to be sure that all tenders documents will be ready on time (Follow up on: Estimation, prices, etc...). Follow up with clients during and after the sealing session. Represent EMC in some opening bid Sessions (with CDR, UNDP, other NGOs...).
Maintain and update permissions and Prepare Attendance reports of the office employees.
Organize and manage the day-to-day running of the Lawyer professional and personal affairs. Manage, the Lawyer’s correspondence, including calls, emails, post and fax. Insure filing & documentation using a specified filing System. Complete accounting tasks, data entry, reconciliation and control accounts. Answering telephone calls, taking messages, typing and word processing, Support the accounting department.
Manage the cleaning schedule as well in the office, purchasing office supplies and stationary needed, … and other tasks ... .
Organize appointments (Administrative and technical appointments)
Costumer care - Manage clients call and follow up (maintenance).
Purchase all kind of products (office equipment, laptops, desktops, hardware & Software) from local market, (DVRs and surveillance cameras) from China (XENON).
Sell (retail) all kind of IT services & office equipment.
Sell (wholesale) office equipment, Laptops, desktops, hardware & software.
• 2004 - 2011
Private Lessons in Physics (high School level)
Private Lessons in all Subjects (primary and complementary levels)
Prepare Lessons, activities and all necessary documents to accomplish comprehension and acquisition of specified competence. Follow up all education cases of students, as much as possible in order to improve the class level.
Certificate of Professional Skills for Secondary Education (Diploma). Faculty of Education.
General Physics, Masters Faculty of Sciences II- Lebanese University Fanar, Maten- Lebanon.
Lebanese Baccalaureate General Sciences - Rahbeh official High School Rahbeh, Akkar - Lebanon.