joelle rahme

• Lead and manage the procurement department, ensuring cost-effective, timely, and quality
supply of raw materials, packaging, equipment, and services.
• Develop and implement sourcing strategies aligned with Almaza and Heineken standards,
driving savings and supplier performance.
• Negotiate and manage contracts with local and international suppliers, securing competitive
pricing, favorable terms, and long-term partnerships.
• Oversee international procurement operations including tendering, Incoterms negotiations,
customs clearance, and logistics coordination.
• Collaborate cross-functionally with Finance, Quality, and S&OP teams to ensure budget
control, compliance, and production continuity.
• Drive continuous improvement initiatives by streamlining processes, optimizing ERP
(Dynamics 365), and implementing KPIs for procurement performance.
• Manage procurement budget and risk, establishing contingency plans for critical supplies to
guarantee business sustainability.
• Support staff development through coaching, performance management, and training to build
procurement capabilities within the team.

• Have a full understanding of the association procurement policies and format.
• Building the procurement manual, creating the procurement procedures and strategies to be
followed by the association.
• Conduct training sessions to enhance staff knowledge of procurement processes, compliance,
and documentation, ensuring alignment with policies and best practices.
• Enforce proper use of procurement ceilings and approval procedures.
• Comply with and maintain knowledge of applicable rules, regulations, standards, and best
practices.
• Assist Program and Operational personnel in regular procurement planning meetings.
• Assist the staff as needed on timely completion of purchase requests and other documentation.
• Distribute purchase requests among the team and handle related PRs.
• Leads the process of issuing bids and collection of quotations in transparent and accountable
methods.
• Supervises the bid matrix preparation, bid opening, committee meetings and selection of
vendors.
• Establish and negotiate contract terms and conditions and maintain relationships with suppliers.
• Administer contract performance, including delivery, receipt, warranty, damages, and insurance.
• Administers the delivery process and follows up with vendors to deliver products and services on
time.
• Ensures products are received in accordance with Ana Aqra association and donors standards.
• Reviews and evaluates the performance ofthe suppliers and contractors.
• Ensures that the required documentation of supplies and transactions are completed.
• Regularly produces purchase status and completed purchases reports using the Ongoing
Procurement Master list.
• Ensures that the procurement filing system is in place and in accordance with the procurement
filing procedures as outlined in the Procurement Manual.
• Coordinate with the Projects Managers and concerned recipients on delivery ofitems including
completion of Goods Received Notes, storage of items and transfer of items to field sites.
• Coordinate with the Finance Department to ensure that payments to vendors are made on-time
and without any unnecessary strain on the financial systems of Ana Aqra association.
• Maintain file on market prices for commonly-bought items.
• Establish preferred supplier agreements for commonly used items.

- Planning product ranges, and preparing sales and stock plans in coordination with the buyers
- Tackling defective or rejected new goods or services with users, vendors or different parties to determine the inconvenience; and undertaking corrective and preventative measures
- Liaising with the Department of Accounts Payable to ensure the accurate and timely payment of invoices
- Controlling stock levels based on forecasts for the season
- Meeting with suppliers and managing the distribution of stock through the negotiation of cost prices, ordering of stock, agreement on timescales and delivery dates, and completion of the necessary paperwork
- Forecasting profits and sales, and optimizing the sales volume and profitability
- Monitoring slow sellers and taking action to reduce prices or set promotions as necessary