Secretary Cum Document Controller
Eram
Total years of experience :9 years, 6 Months
To support the Project with good quality of work and to improve the progress of the project for the documentation and also the deadline of the submission.
Set up, Copy, scan and store documents.
Check for accuracy and edit files, like Contractor Time Sheet & Invoices.
Distribute project-related copies to in the internal team.
Answer and Direct phone calls.
Book conference calls, rooms, taxis, hotels.
Take accurate minutes of meetings (PED Weekly Meeting & Monthly Meeting).
Organize and schedule meeting appointments.
Maintain Contact list for PED Telephone Directory.
Handle multiple positions, like Document Controller & Secretary task.
File documents in physical and digital record.
Take dictation to Section Head and Manager.
Prepare/consolidates PED - Weekly Highlights for the section.
Resolve administrative problems.
Create the template for future use.
Preparing the monthly report for Management of Change (MOC)
Preparing the monthly report for Trouble Trip Report (TTR)
Initiating the request for a material gate pass, visitor access, permanent ID, vehicle sticker request, material request & travel request.
Retrieve files as requested by Section Head and Manager.
Manage the flow of documentation within the organization.
Maintain confidentiality around sensitive information and terms of agreement.
Prepare the Weekly Highlights and Weekly Report.
Initiate request for Office and Safety supplies using ME51N & ME52N.
Provide the general support to visitors specially if related for the site visits.
Preparing the Monthly Safety Presentation (Related to Safety Awareness).
Contribute to team effort by accomplishing related results as needed.
Performs any other clerical or miscellaneous duties as requested by the Section Heads & Manager.
Update course completion through SAP System.
Maintain the Monthly Cost Sheet (Department Budget)
Updating the PED list for Safety training.
Maintain the PED - Share folder with proper handle care.
Job Description:
Issuing the materials to S - Chem employees & contractors.
Goods receiving, handling and logging of inventory materials and tooling through the company’s SAP/computer modules.
Preparation and checking of shipping documents including dangerous goods declarations with MSDS for such items for safe handling.
Loading and unloading of half-height containers, baskets and other offshore containers as required.
Checking the materials & arrange based on the size of the materials.
Job Description:
To check the body temperature both Employees and Visitors.
To inform the safety Supervisor, if the staffs or visitors have a high temperature symptom of Covid - 19.
To assist all the employees or visitors if we have some needed.
Maintain a good record.
To keep all the records of the New Staffs and Visitors.
Job Description:
Initiate the ID and Vehicle Sticker Request for SMP- Employees.
To organize all the SMP files in good conditions.
Collecting the Timesheet including the Prior approval Report for the overtime of the SMP Employees.
Setup and Maintain Filling System.
Maintain the Confidential records and files of SMP Employees.
Receiving incoming and outgoing mails, sort, log and Distribute as required.
Receiving and sending documents, ensuring that it will be successful delivered to the concerned personnel.
Prepare the monthly invoice.
Assist all the SMP-Employees for the other concern for the personal needed (Iqama renewal, ID renewal, Vehicle Sticker Renewal, Annual Leave Request etc.).
Job Description:
Initiating the PRC ID, Material Gate pass, Visitor Access, Vehicle Sticker.
Updating the JGC Telephone Directory.
Organize the daily meeting to discuss the progress for PRC - ID.
Take accurate minutes of meetings to Contractors.
Answer and Direct phone calls.
Resolve administrative problems.
Set up, Copy, scan and store documents.
Receiving incoming and outgoing mails, sort, log and Distribute as required.
Updating the tracking list report for IDs & materials.
Maintain confidentiality around sensitive information and terms of agreement.
Maintain the updated records for JGC Staffs & Contractor.
Job Description:
Set up, Copy, scan and store documents.
Prepare the Monthly Report for PED, MFT and PSS report.
Check for accuracy and edit files, like Contractor Time Sheet & Invoices.
Review and update the Technical Documents (WER Request, WER Proposal, IFR Package, IFC Package and EWR Procedure & EWR Manual List.)
Distribute project - related copies to internal team.
File documents in physical and digital record.
Take dictation to Section Head and Manager.
Prepare/consolidates Weekly Highlights for the unit.
Resolve administrative problems.
Create the template for future use.
Initiating the request for material gate pass, visitor access, permanent ID, vehicle sticker request, material request & travel request.
Retrieve files as requested by Section Head and Manager.
Manage the flow of documentation within the organization.
Maintain confidentiality around sensitive information and terms of agreement.
Prepare the Weekly Highlights and Weekly Report.
Updating the EWR System.
Answer and Direct phone calls.
Organize and schedule meetings and appointments.
Maintain Contact list for TDS - Telephone Directory.
Initiate request for Office and Safety supplies using ME51N & ME52N.
Provide the general support to visitors specially if related for the site visits.
Preparing the Monthly Safety Presentation (Related to Safety Awareness).
Contribute to team effort by accomplishing related results as needed.
Book conference calls, rooms, taxis, hotels.
Take accurate minutes of meetings (GES Weekly Meeting & TDS Monthly Meeting).
Handle multiple positions, like Document Controller, Admin Assistant & Secretary.
Performs any other clerical or miscellaneous duties as requested by the Superintendent/Supervisor.
Updates course completion through SAP.
To be hired in good position.
Job Description:
Initiate the ID and Vehicle Sticker Request for SMP- Employees.
To organize all the SMP files in good conditions.
Collecting the Timesheet including the Prior approval Report for the overtime of the SMP Employees.
Setup and Maintain Filling System.
Maintain the Confidential records and files of SMP Employees.
Receiving incoming and outgoing mails, sort, log and Distribute as required.
Receiving and sending documents, ensuring that it will be successful delivered to the concerned personnel.
Prepare the monthly invoice.
Assist all the SMP-Employees for the other concern for the personal needed (Iqama renewal, ID renewal, Vehicle Sticker Renewal, Annual Leave Request etc.).
Job Description:
Set up, Copy, scan and store documents.
Check for accuracy and edit files, like Contractor Time Sheet & Invoices.
Distribute project - related copies to internal team.
File documents in physical and digital record.
Take dictation to your Team and to your Manager.
Resolve administrative problems.
Create the template for future use.
Initiating the request for material gate pass, visitor access, permanent ID, vehicle sticker request, material request & travel request.
Retrieve files as requested by Section Head and Manager.
Manage the flow of documentation within the organization.
Maintain confidentiality around sensitive information and terms of agreement.
Prepare the Weekly Highlights and Weekly Report.
Answer and Direct phone calls.
Organize and schedule meetings and appointments.
Maintain Contact list for PRC Telephone Directory.
Initiate request for Office and Safety supplies using ME51N & ME52N.
Provide the general support to visitors specially if related for the site visits.
Preparing the Monthly Safety Presentation.
Contribute to team effort by accomplishing related results as needed.
Book conference calls, rooms, taxis, couriers, hotels.
Handle multiple positions, like Document Controller, Admin Assistant & Secretary.
2 years associate technology major in programming