F&B Coordinator
Al Ghalia Trading Company
Total years of experience :6 years, 0 Months
• Ensures that the Operations office operates efficiently and productively and act as a main point of contact for external enquiries or communications of the Operations Office
• Provides administrative assistance to the operation; collect data from a variety of sources, generates reports involving judgement and analysis.
• Manage a diverse and complex workload in a fast paced environment Operate computer equipment and software to perform necessary functions, in accordance with technical manuals and company procedures.
• Communicates effectively with the HR teams for current and upcoming vacancies with divisional SBUs. Maintain yearly leave calendar; ticket requests, schedule all probationary confirmation and appraisal interviews.
• Communicates effectively with marketing team at all times. Maintain coordinated schedules of current and upcoming marketing activities within Divisional SBUs. Coordinates with management team for all marketing related requirements, including production and distribution of menus and other materials.
• Prepares purchase quotes for travel memos, petty cash and other invoices needed
• Responsible for follow-up work to ensure all applications are complete with all necessary data and supporting documents.
• Reviewing reports and presentations prepared by other colleagues to ensure they are clear and easy to understand
• Work closely with B2B clients and internal teams to ensure that clients requests and needs are addressed accurately and on time
• Providing communication to B2B clients by resolving issues in a manner that meets clients expectation
• Tracking and reviewing B2B clients deliverables to provide timely and accurate responses
• Assisting in providing product calories through Menucalc system
• Maintains confidentiality with personal and sensitive data
• Compose routine correspondences and notices.
• Maintain files and reporting systems, log and records.
• Facilitates schedules and coordinate appointments, seminars, training activities and other work-related activities and manages the calendar of Operations Director.
• Provides administrative support for preparation of departmental meetings, including the preparations of agendas, distribution of papers, minute taking and follow up action on matters arising from meetings to enhance effectiveness.
• Manages incoming and outgoing emails of Operations Director