Accountant Accounts Payable
Swiss Perfume FZC
Total years of experience :9 years, 6 Months
Job Description: Handling Full Cycle of Accounts Payable & Petty Cash Fund
• Assist mgr. in providing the accurate, relevant and reliable information for monthly, quarterly and yearly reports (Financial .Statements) with timeliness and report to management.
• Performed daily cash management activities including recording and daily disbursement
• Responsible for the Accounts Payable function to ensure proper posting of supplier’s account in the System.
• Verifying of all documents attached before to proceed posting and authorizing for payments
• Oversee weekly supplier reconciliation, and make necessary adjustment if needed.
• Adhered to the month end close checklist to ensure all month end procedures were fully completed under the strict time schedule.
• Maintained Prepaid Expenses/Accruals/Unearned & monthly provisions for proper recording.
• Responsible for handling Petty Cash, disbursing to every dept. and replenishment of expenses.
• Accounted for company fixed assets expenditures ensuring compliance with company policies.
• Analyzed expenses and balance sheet accounts to identify reclassification issues and adjustments as needed.
• Have knowledge in Telegraphic Transfer, LC transactions, & check discounting.
• Generate Aging of Accounts Payable and accurate Purchases.
• Processing staff/labor salaries via Wage Protection system (WPS).
• Prepare all checks to suppliers and for other payments and disbursing it according to company policy.
• Daily monitoring of bank statement debited and credited to our accounts
• Responsible for conversion of PDC to PVP in preparation of bank reconciliation and to update supplier’s ledger.
• Responsible for posting of entries and take up necessary adjustment either JV /CM or DM.
• Responsible also for sister company transactions and analyze before posting
• Supported internal and external audit reviews.
• Maintain files documentation thoroughly and accurately in accordance with company policy and accepted accounting practices.
• Monitor different check book /stub to be request on time in the bank and all unreleased checks under my responsibility
Bank Reconciliation
• Handle all insurances of the company for each bank assignment
• Other assigned duties as per Accts. Manager/ CFO /CEO and President Instructions.
• Weekly Special task to report directly to President for the planning of all payments (local purchases.) and import purchases that for local payments and other reports needs by him
• Responsible for monthly/quarterly and yearly closing of accounts.
Assist our accounts manager to provide accurate, relevant and reliable information for monthly, quarterly and yearly reports (FS) with timeliness.
• Prepare bills and invoices for sales or services rendered. These payment requests list information such as a description of the product or service, the date of the transaction, the price, fees or shipping charges, and discounts applied
• Collect on accounts by sending bill reminders and communicating with customers via phone, email, fax or mail. At large companies, you may coordinate with the collections department or a third-party collection agency for severely delinquent accounts.
• Record payments by entering them into a ledger or accounting software. In general, you must include the date paid, amount, method of payment and any balance due
• Prepare cash and check payments for bank deposit. This usually requires totaling and recording the deposit amounts, filling out deposit slips, and bundling the funds and slips. You may also be responsible for making deposits at the bank.
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted. Research any discrepancies by checking bills, invoices, sales receipts and bank deposit records. You may perform this duty daily, weekly or monthly.
• Generate monthly or quarterly Aging of AR and reports detailing paid and unpaid invoices and other accounts receivable activity. Reports typically list active accounts, the status of the accounts and collection costs.
• Compute sales commissions, per area per salesman and for sales mgr.
• Monthly physical inventory and reconcile per book.
• Entertain customer service satisfaction.
• Conduct detailed review of all branch transaction- SEM, like the Daily Sales Report or DSRS & deposits slip.
• Investigate minor errors such as transplacement error, transposition error and omission of amounts. Inquiry of all undeposited accounts (material or immaterial amounts) that affects FS.
• Consolidate sales and update deposits of all branches.
• Perform general duties for staffing including but not limited to photocopying, mailing and filing.
• Manage of the incoming and outgoing of shipments of packages.
• To performed other duties as assigned.
• Prepare monthly all company bills and all accounts payable of the company while maintaining hard copy and electronic filing system.
• Responsible for paying all company bills and taxes in an authorized bank.
• Review Purchase Order slip of the Purchaser before making a voucher.
• Checking of supporting documents for vouchers payable, like receiving report, sales invoice delivery receipt & etc.
• Prepare vouchers payable and check using the procedure of voucher system.
• Filing paid and unpaid vouchers according to date and check number.
• Release check and one copy of vouchers payable to the payee after signing of the comptroller.
• Prepares account analysis of each account near audit time.
Cash checks after ensuring that signature are valid
• Receive checks and post entries into correct accounts
• Manage balancing duties akin to currency, coins and checks
• Verify dates on incoming checks
• Ensure that customers’ loan information is processed and maintained appropriately
• Receive cash from armored cars and count and verify cash
• Verify cashier’s checks
• Sort, file and record deposit slips
• Manage bank vaults to ensure correct cash balances
• Provide information to clients regarding bank services
• Manage specialized services such as checking and savings accounts
• Resolve discrepancies in accounts
• Provide account balance information to clients
• Accept and process loan payments
• Transfer funds at the request of clients
• Ensure that the cash drawer is balanced and maintained at all times
• Open and close checking and savings accounts
• Perform end of the day recap of money and bank slips
• Post all cash and credit card entries into the database
• Organize and restock workstation with supplies
• Stamp receipts and verify that the customer is who he or she claims to be
• Compare signatures, photos and ID to verify customers
I finish the degree of Bachelor of Science in Accountancy . I have almost 10 years in various field of accounting . Please view my attached CV for more detailed information. Certificate is submitted when is needed upon face to face interview.
Bachelor of Science in Accountancy Southern Baptist College Bialong, Mlang, North Cotabato, Philippines SY: 1999-2003 I took review as part of continuous learning ( CPA BOARD exam)