- Assist the Quantity Surveyor in collation and retrieval of contracts and any other documents per Job File.
- Created a File System as per list of projects which may include agreements, quotations, method statements,
client input, drawings, designs, correspondence, etc.
- Upload HR documents and Job File Documents to online MS Office365 as part of MS Sharepoint filing.
- Safekeeping of Original Contracts and Agreements.
- Liaise with Mother Company, Al Jaber Engineering LLC for Government-related works
- Receives and registers Client provided document for detail engineering or construction engineering project,
including in-house generated document.
- Controls issuance of document numbers, including maintenance of proper document registers for detail
engineering or construction engineering project.
- Maintains specifically assigned project database/s.
- Ensures proper document classification, sorting, filing and proper archiving.
- Reviews completeness of documentation and prepares document transmittals.
- Prepares and maintains AFC and As-built photo-stat books for detail engineering or construction engineering
project, either for in-house use or for onward transmittal to Client during project closeout.
- Performs document quality check in accordance to Company engineering document control procedures.
- Performs file backup to ensure proper storage and archiving of electronic registers.
- Prepares engineering project reports, as may be required.
HR COORDINATOR
- Provided direct administrative support to the Human Resources Officer.
- Processed office expenses, verified employee expense reports for accuracy and prepared budget comparison
report.
- Handled and initiated a filing system for all employee’s personnel files. Both hard and soft copy.
- Handled personnel inquiries and processes with utmost confidentiality.
- Responsible in preparation, tracking and recording of employee’s offer letter.
- Responsible for travel arrangements necessary for newly hired employees.
- Responsible in conducting HR Induction Training for new hires.
- Maintained timekeeping records for the Administrative/Financial Group.
- Monitor the employees’ welfare and ensure grievances and issues are addressed by management.
- Responsible in filing and maintaining soft and hard copies of all personnel files.
- Responsible for submitting and processing leave requests, resignation notifications, notice of termination
to Accounts Dept. for release of leave salaries and final settlements.
- Served as liaison between all employees and Main Office to coordinate travel arrangements for annual or
emergency leaves and repatriation.
- Requests for exit permits and cancellation of visas.
- Requirements for employees’ health card application.
- Responsible in monitoring and updating the record of Employees’ leave planner.
- Create, maintain, and update shared documents, reports, and systems ensuring accuracy and data
integrity
- Responsible with scheduling and shortlisting of job candidates for employment.
- Assist and support with job fairs and other recruiting/hiring events.
- Manage and process vendor invoices and candidate reimbursements.
- Partner with 3rd party relocation company to process and assist new hires with moving
- Assist the recruiting team with other project-based assignments as needed
- Establishes benchmarks and standards, monitors workload and productivity and evaluates performance;
promotes staff training and development and provides leadership in analyzing and resolving complex issues
- Represents the organization at various community and/or business meetings, committees, and task forces;
promotes existing and new programs and/or policies
- Performs miscellaneous job-related duties as assigned.
- Monitors employee behavior.
- Job role:
-
Administration
