Operations: Administration and Finance
UNICEF
Total years of experience :16 years, 9 Months
Ensure implementation of operational strategies, focusing on achievement of the following results:
- Full compliance of administrative activities with UNICEF rules, regulations, policies and strategies;
- Support the Local Country office in administrative business processes mapping and elaboration of the internal standard operating procedures (SOPs);
- Elaboration of proposals and implementation of cost saving and reduction strategies in consultations with office management o Prepare office budget, audit and other reports;
Ensure effective and efficient provision of administrative support services, focusing on achievement of the following results:
- Coordination and supervision of support staff engaged in the fields of general services;
- Presentation of thoroughly researched information for planning of financial resources for administrative services; o Support with protocol matters, registration of staff, coordination with local authorities, on space and other administrative matters;
- Submission of information on administrative services provided for cost-recovery bills.
Ensure support to proper supply and assets management, focusing on achievement of the following results:
- Supervise coordination of assets management in the LCO, timely preparation and submission of periodic inventory reports, coordination of physical verification of inventory items; - Coordination of the provision of reliable and quality office supplies
As a managing partner of the family owned business 4j4 catering and servicing s.a.r.l, I work on all aspects of the business: operational, financial, marketing and sales. I work on event management of the various events that the business brings such as wedding events, conferences, baptisms and others which in addition to the catering may include entertainment, lighting, photography etc..
- Assist in planning university-wide outreach and civic engagement activities\programs.
- Manage the Global Classrooms LAU Model United Nations program and assist the Project Leader in all organizational aspects by recruiting new personnel, editing the training material, supervising the work of the GC- LAUMUN Secretariat of 110 LAU students. Similarly manage the LAU Model Arab League program and supervise 32 LAU secretariat members
- Propose new ideas to improve the event planning and implementation process,
- Manage administration and logistics in a busy special events environment,
- Assist with preparing budgets and provide periodic progress reports for events to the Executive Director of Outreach and Civic Engagement
- Anticipate project needs, discern work priorities, and meet deadlines with little supervision
- Assist with negotiations for space contracts and book event space, arrange food and beverage, order supplies and audiovisual equipment, make travel arrangements, order event signs, and ensure appropriate decor
- Conduct research, make site visits, and find resources to help staff make decisions about event possibilities
- Create and revise room layouts for events,
- Serve as liaison with vendors on event-related matters (establish working relationships with various LAU constituencies including business, purchasing, public relations, MARCOM, Hospitality and DOS offices)
- Assist with managing on-site production and cleanup for events as necessary
- Coordinate nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.
- Close out all events as required,
- Keep track of event finances including check requests, invoicing, and reporting,
- Coordinate appointments and visits to see space and scheduling of events on the calendar,
- Prepare and modify event contracts as requested
- Coordinate various types of students’ social, educational and recreational activities.
- Receive study and analyze students’ proposals, and collaborate in achieving them.
- Maintain contacts with social clubs, NGOs and governmental organizations in community.
- Organize the first LAU NGO fair
- Act as a liaison and facilitator between students and Administration.
- Coordinate the Global Classrooms LAU Model United Nations project and assist the Project Leader in all organizational aspects by recruiting new personnel, editing the training material, supervising the work of the GC- LAUMUN Secretariat of 75 LAU students.
- Organize, coordinate, supervise, and monitor LAU student clubs and Student Council elections every fall semester.
- Supervise and update the Guidance Office website.
- Coordinate and supervise the work of the student committee preparing the LAU Trireme (yearbook)
- Update and implement the “ Talent Form” that consists on tracking student talent and enhance them
- Coordinate activities/events with different LAU constituencies such as the business, purchasing, public relations, hospitality and MARCOM offices
- Serve as a liaison between the club members and the sponsors
- Organize a variety of fundraising and outreach activities
- Hold the commencement exercises in Byblos campus, organize graduation, ceremony, reception and the student honor society