JOSEPHINE MISLANG

General Accountant/Payroll Executive at olive group

• United Arab Emirates - Dubai
• My current job since March 2008

Payroll

 Responsible for the accuracy and double checking of company payroll system and records in line with the overall corporate strategy.
 Maintaining all Payroll General Ledger Accounts
 Prepare reconciliations and analytical reviews, performing account analysis and accounting entries
 Apply and process payments of the salaries, bonuses, overtime and other benefits
 Process payroll via ACH and WPS in a timely manner.
 Document processing related to leaves, airfares, travel and loan advances and medical insurance reimbursement.
 Prepare & Process final settlements of separated staff.
 Handle payroll refund and adjustment requests
 Prepare the salary reports for each pay cycle
 Enter JV’s and handle entries in general ledger
 Review time sheets, work charts and other information in order to detect and reconcile payroll discrepancies.
 Ensure accurate integration of records with the payroll and benefit systems in line with HR requirements
 Coordinate with Compensation and Benefits to ensure the smooth process of the payroll function
 Journal entries including various project costing & payroll related reports.
 Prepare payroll year-end work papers for auditors, preparing year-end journal entries, adjusting entries and accruals, coordinating payroll audit activities with external auditors.
 Update & maintain employees payroll related records by coordination with HR team.
 Responsible for preparation, analysis and disbursement of payroll (Staff & Consultants)
 Ensure accuracy and timeliness of payroll, address employee queries and grievances in payroll related issues.

Revenue/ Accounts Receivable

 Provide assistance to the Manager in ensuring proper accounting and control over various aspects of finance function, primarily invoicing and Accounts Receivable activities.
 Invoice of long term clients which involve manning related follow up.
 Invoice of US government contracts and private entities
 Follow up payments from clients and do necessary action re: bad debts and outstanding accounts.
 Analyze and monitor clients account
 Coordinate with branches office e.g. US, UK, Saudi, Qatar, MENA for accuracy of reports
 Prepare aging of accounts receivable, accounts receivable forecast, monthly revenue report and other related report required by management from time to time.
 Prepare monthly movement revenue of the company pertaining to backlog; change that would affect monthly & yearly income.
 Encode data in the system ( Access Account, Costpoint)
 Analyze contracts for making invoices
 Liaise with auditor for interim & yearly audit
 Prepares Journal Entries for Accrual, Deferred Income and other adjustment

Travel Advance & Expense Claims Reimbursement

 Checking of expense claim against supporting receipts
 Check appropriate project code assigned for specific chargeable expense claim account
 Review, approve and reject submitted expense claims on or before due date
 Process payments for travel advances and expense claim reimbursement
 Reconciliation of accounts re discrepancies against payments and actual reimbursements
 Journal entries for expense claim related account
 Do training to new employees in inputting travel expense claim through system
 Prepares monthly expense claim report
 Assist Petty Cash Custodian for other petty cash requirements
 Coordinate with other department for any related expense claim issues
 Answers query of employees pertaining to outstanding expense claim