New position on process
OBEIKAN INVESTMENT GROUP
مجموع سنوات الخبرة :15 years, 11 أشهر
• Coordinate daily calendars of Regional director
• Organizing meetings and booking meeting rooms
• Act as the point of contact between executives and employees/clients
• Making travel arrangements and detailed travel itineraries
• Taking dictation and minutes and writing them up subsequently
• Manage phone calls and emails
• Respond promptly to Regional director’ queries
• Opening, sorting and distributing incoming faxes, emails, and other correspondence
• Manage office petty cash and office supply
• Responsible for monthly inspection of pest control in the office
• Besides executive works I do have sales responsibilities as follow
• Solicit existing and potential poultry customer and follow up established account on regular basis by phone, email and personal contact.
• Set up appointment with potential customers to discuss future projects
• Prepared proposals of quote to the customer such as; machinery, Waste water treatment and Spareparts
• Monitored and track all quotes which sent to customers in weekly basis
• Attend trade/exhibit show to gain new customer and generate new projects
• Handle customer issues such as sales, returns and new item request
• Maintained effective relationship with existing customer and increased Spareparts sales
• Enter related quotations into the CRM
• Enter meeting reports into the CRM
• Coordinate with Denmark Engineer for machine installation in KSA
• Responsible for projects follow up and updating project list on the CRM
• Follow up pending customer’s invoices
• Coordinate with Dubai office for Saudi Agriculture show and prepare exhibition report to action
• Acting as the point of contact between the executives and internal or external colleagues
• Organising meetings and booking meeting rooms
• Making flight, hotel arrangements and detailed travel itineraries
• Planning and scheduling meetings and appointments
• Alert manager about cancelations or new meetings.
• Organizing and maintaining files and records
• Preparing and editing correspondence, reports, and presentations
• Prepare correspondence and stuff mail into envelopes.
• Arrange for outgoing mail and packages to be picked up
• Operate office equipment, such as photocopy machine and scanner
• Greet and receive visitor
• Sign for DHL/Fed Ex/Aramex packages.
• Prepares and types correspondence, memorandums, reports and other related materials for the operation and other related personnel as necessary and requested;
• Check deadlines on incoming requests and put preliminary work in play
• Handle the checking of deliveries and issuance of merchandise in accordance with the set policies and guidelines
• Accurately check the receipt of deliveries from vendor (outright/rack jobber with or w/o inventory) including stock transfer from DC.
• Check freshness, quality, expiry dates and necessary permits of goods delivered.
• Report and note any discrepancies and deviations during deliveries to the assistants for preparation of feedback and stock transfer discrepancy report.
• Responsible for checking quality characteristic of foodstuffs and other items which shall be inspected and receive.
• Read and screened incoming mail and reports.
• Greeted visitors and handled their requests.
• Prepared agendas and collected materials for school meetings.
• Edited all correspondence and documents for management.
• Filed and retrieved all corporate documents and reports.
• Quickly and accurately responded to incoming phone calls.
Graduate with good moral character.