HR And Administration Officer
Al Sayer Retail Co. LLC – Caribou Coffee
Total years of experience :11 years, 6 Months
Handles the front desk area, answer and transfer incoming calls.
• Maintains and monitor the employee documents (passport, visa, labor card, EID,
OH card and access card.
• Coordinate the schedule of labor training (taw-jeeh), OH medical and visa
medical among the operation staffs.
• Apply access card for DHCC, SAHH and Tecom
• Apply for grease trap/pest control work permit at Emaar Site and police permit
online.
• Generate monthly Etisalat bills.
• Handle courier booking (local and international), coordinate payment while
keeping a tracking record.
• Make hotel and flight bookings if necessary.
• Screen incoming resumes and application forms, call applicants and send email
interview invitation, assisting during the interview, provide the list of
requirements and prepare the offer letter/employment contract.
• Generate bio-metric access attendance report on a monthly basis.
• Process employment and residence visa for new hired staffs, and residence visa
renewal for retained staffs. (after labour process).
• Coordinate with Zajel regarding the passport collection for visa stamping.
• Process employment/residence cancellation through immigration website (after
labour cancellation) and coordinate the same to the cancelled staff.
• Collate all the petty cash receipts from the stores for reimbursement purposes.
• Keeps an up to date schedule and progress of visa application and cancellation.
• Prepares the monthly Naqodi report together with the tax invoice of the entire
month’s visa application/cancellation and forwarding the same to Finance
department.
• Maintains an updated list of all the legal contracts of the company and keeping
the original copies in a secured and accurate filling system.
Job description:
• Provides information about the hotel and initialize the registration procedure of
the guest.
• Obtain preliminary information and identification along with assisting the guests.
• Take room reservations (mail, booking.com, agoda, etc.), deal with inquiries,
prepare complete bill and check in and check out procedures.
• Handling payments through cash or credit cards, exchange foreign currencies.
• Operates switchboards, take phone calls and forwarding it to appropriate
departments or persons.
• Arrange hotel/flight bookings if necessary.
Job description:
• Submit daily sales report including airtime and SKU, monitor and check stocks,
reconcile sales report of PD and submit to client (Smart) on a daily, weekly and
monthly basis.
• Follow up pending payments and approve via OPIS (Online Purchase Inventory
System).
• Prepares monthly sales target and quarterly sales achievement.
• Accommodate, interpret and prepare sales order for distributors.
• Assist the sales team, focusing mostly on managing schedule and distribution of
any sales documentation.
• Makes sure that sales orders are delivered on a timely basis.
Job description:
• Answer and direct phone calls, organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Develop a filing system. Update and maintain office policies and procedures.
• Ensure that the company is conducting its business in full compliance with all
national and international laws and regulations that pertain to its industry, as
well as professional standards, and accepted business practices.
• Ensure that the company’s registrations and certificates are up to date.
Perform professional internal auditing work.
• Conducting performance, financial and compliance audit projects.
• Prepare clear, transparent work papers that followed the standards and provide
well-defined conclusions.
• Conduct a detailed research on audit issues and analyze the results of audit
work.
• Prepare and present reports that reflect the audit’s results.
• Projects handled: Timekeeping and Payroll, Business Development and
Marketing Acquisition, and Canteen Billing.
COURSE: Management Accounting