Office Administrator/ HR & Executive Assistant
Saint Gobain Gyproc
Total years of experience :14 years, 1 Months
2014- current date
SAINT GOBAIN- GYPROC
JLT- CLUSTER W- Dubai UAE
Office Administrator and HR Support
Office Administration
• Supervise the office boy for all cleaning and orderliness of the office.
• Monitoring office pantry and consumables supplies, AMC maintenance work such as repair and safety.
• Expertise in travel arrangement in flight booking for employee’s business travel and Annual leave.
• Hotel Arrangement for all Internal employees related to business travel and External partners or other saint gobain group.
• Providing general administrative support operation in human resources such as preparing correspondence, forms and report, arranging meetings, composing correspondence, processing confidential reports, filing, track deadlines, and taking down minutes as needed.
• Purchase order creation for admin purchase thru supplier via SAP system
Administrative Support- Head & Executive Manager
Coordinating directly with the Managing Director and all head manager of each department in the organization for any support.
Direct contact from Directors/manager for Saint Gobain Group GCC for local support in terms of their hotel booking, flight, transportation arrangement and admin assistance in our UAE office.
HR SUPPORT:
Keeping the record for all employee’s data in such:
Mobile package including data and mobile
Parking space allotment and car lease contract record in coordination with car lease company
UAE visa support for outside guest arrangement
KSA visa application online application
Medical insurance record or all employees and direct coordination with medical providers
Preparing source of document required for new hired employee, and change status or benefits.
Manages confidential matters like personal or employee relations and organizational changes, protecting security information via database and files.
Handling minor issues and inquiries with permission if the HR manager is not available.
Providing assistant in hiring process activities such as posting job, coordinate directly with employment agencies and reviewing application in tracking applicants.
Maintaining and updating organizational chart and employee’s directory.
Interacting with and supplying information to employee, department heads and employees.
In charge in all aspect of employees record of provided benefits like updating like travel iteriary, petrol and salik, car rental, house accommodation, visa status, medical insurance application and cancellation.
Travel Arrangements and reimbursements:
Reception and Document Circulation Task
PROFESSIONAL EXPERIENCE:
SIEMENS LLC- Energy Power Transmission High Voltage Substation
May 2008-June 2012
Executive Assistant to Head of Projects
Project Team Assistant designated to Project Managers and Team members
DUTIES AND RESPONSIBILITIES:
Responding on telephone enquiries by telephone, e-mails (Microsoft outlook based) and in personal appearance directly coordinated with the clients.
Organizing, recieved dating and directing distributing incoming mails from facsimile or in Microsoft outlook e-mails.
Storing and retrieving information on a wide variety of issue via an up to date electronically base or direct system base filling system.
Coordinating appointment with head of the project or manager, updating via online diary or via instruction noted. Supporting, arranging meetings venue attendance sheets, needed parapernalias to organize a meeting.
Arranging and coordinating to travel agencies, hotels, car rental or any other rendered for booking reservation and follow up pending application.
Directly coordinated with human resources team for assisting new employee assigned to project department. getting all required document submitted and confidentially send to them.
Making arrangement with the finance department regarding the team/employee’s expenses, companies payment of invoice for reimbursement. Preparing interim reports on expenditures as required.
Manages company petty cash distribution.receiving and calculation of all site related expenses issued to site.
EDUCATION BACKROUND: I graduated B.S commerce major in Finance course at the university along with a certified completion of all necessary academic subject.As one of the major requirement I was trained for one full year training at LBC Bank In Philippines. After that I decided to study and finished another course which is related to Bachelor Science in nursing.I complied and completed all necessary requirement with a proper training at the hospitals in Philippines. 2004-2007 Tertiary Second Course (Graduate) Bataan Peninsula State University B. S. in Nursing Balanga, Bataan- Philippines 1999-2003 Tertiary (Graduate) Far Eastern University (FEU) BSC Major in Banking and Finance Nicanor Reyes, Sampaloc, Manila- Philippines